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Ed Darrah | Using G-Suite As A Platform In Private Practice | TPOT 133

The Practice of Therapy Podcast with Gordon Brewer

Release Date: 06/15/2020

Embracing Changes In Your Private Practice | TPOT 155 show art Embracing Changes In Your Private Practice | TPOT 155

The Practice of Therapy Podcast with Gordon Brewer

This episode is all about embracing the changes that 2020 has thrown at us. As we adjust to the new normal, it's time to think about what opportunities we can find. For instance, if you haven't already, maybe it's time to ditch your physical office and go full-time into telehealth. Also, it's time to start thinking about diversifying your income through or . Tune in as I speak about all sorts of ways you can embrace the curveball that is 2020.  Start With Your Why What are your priorities? Why do you want to be in practice? Why do you want to do the things that you do? This year we...

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The Practice of Therapy Podcast with Gordon Brewer

In this episode, Faith Dulin and I talk about her experiences as a new therapist and working on boundaries with people. As therapists, we like to be accommodating. However, people-pleasing will take a toll over an extended period of time. One way that Faith works on her boundaries is by seeing her own therapist. Plus, we talk about working with clients who are challenging to engage with, and we give tips on building rapport with clients upfront. Meet Faith Dulin I moved to Charlotte from the West Coast 20+ years ago. I have a military background and worked uptown in corporate America before...

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As a telehealth therapist, do you ever feel alone? My guest, Kathryn Esquer, knows exactly what this feels like. She misses the daily interactions with fellow mental health professionals. That’s why Kathryn created the , an organization for the next generation of therapists in private practice. Tune in as Kathryn speaks about how she created a community, politics in the therapy room, and the benefits of finding your network.  Meet Kathryn Esquer Kathryn Esquer is a Clinical Psychologist and MBA graduate. She currently works in her rural hometown in central Pennsylvania providing...

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In this episode, Julie Herres interviews Gordon about how great clinicians can fail. First, clinicians can fail when they don’t know their numbers. It’s critical to understand the profit and loss of your business. Another significant mistake clinicians make is not charging enough for their sessions. A therapist must understand how their money mindset is holding them back from making enough money to run a private practice. Plus, we talk about the importance of having six months of income saved for emergencies, how to avoid debt, and why you need to stop bootstrapping. Meet Julie Herres...

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Danielle Branche | Navigating Perfectionistic Beliefs in Private Practice | TPOT 151 show art Danielle Branche | Navigating Perfectionistic Beliefs in Private Practice | TPOT 151

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In this episode, Danielle Branche joins the show. She talks about navigating perfectionistic beliefs when it came time to create her private practice. After loads of therapy, Danielle finally came to terms with the idea that a perfect private practice simply isn’t possible. Also, Danielle speaks about the transition from private practice to group practice. Plus, we talk about overcoming shame, the black lives matter movement, and the importance of boundaries. Meet Danielle Branche If you ask any therapist why they were drawn to this profession, most of them would answer with, "I wanted...

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Danielle Branche | Navigating Perfectionistic Beliefs in Private Practice | TPOT 151 show art Danielle Branche | Navigating Perfectionistic Beliefs in Private Practice | TPOT 151

The Practice of Therapy Podcast with Gordon Brewer

In this episode, Danielle Branche joins the show. She talks about navigating perfectionistic beliefs when it came time to create her private practice. After loads of therapy, Danielle finally came to terms with the idea that a perfect private practice simply isn’t possible. Also, Danielle speaks about the transition from private practice to group practice. Plus, we talk about overcoming shame, the black lives matter movement, and the importance of boundaries. Meet Danielle Branche If you ask any therapist why they were drawn to this profession, most of them would answer with, "I wanted...

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In this episode, Linda Sanderville explains how she wants to shift generational poverty – it’s all about a money mindset shift. We talk about navigating our mindset blocks when it comes to having a thriving private practice. Also, Linda reveals what it takes to create a practice that fits your lifestyle, including why you should never feel guilty for raising your fees. Lastly, Linda speaks about how she found her liberated identity and gives her thoughts on the #BlackLivesMatter movement. Meet Linda Sanderville Ready to receive greater abundance in your private practice? Without guilt,...

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Veronica Cisneros | Unapologetic Self-Care In Private Practice | TPOT 148 show art Veronica Cisneros | Unapologetic Self-Care In Private Practice | TPOT 148

The Practice of Therapy Podcast with Gordon Brewer

Veronica Cisneros joins the show to talk about how therapists can start empowering their personal and professional lives. Most likely, you lack vulnerability. Veronica says it’s time you started taking care of yourself and engage in the hobbies that spark your joy and fire your passions. Think about the life that you want to live in. How are you currently pursuing it? Well, it’s time to start permitting yourself to do the things that you want to do. Plus, don’t be afraid to ask for help when you need

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Alison Pidgeon | Being A Group Practice Boss | TPOT 147 show art Alison Pidgeon | Being A Group Practice Boss | TPOT 147

The Practice of Therapy Podcast with Gordon Brewer

In this episode, Alison explains what it is like to run a group practice, like a boss! Alison is into tracking data; she likes to make her decisions based on numbers. You’ll hear loads of tips about having a group practice. For instance, don’t wait to delegate for when you’re stressed out and on the verge of burn out – it’s probably time to delegate today! Stay tuned as Alison explains how she finds the best clinicians for her practice and the ways that she compensates her staff.

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More Episodes

In this episode, Ed Darrah joins the show and describes how to streamline your private practice using G-Suite. Ed reveals which G-Suite tools are HIPAA and BAA compliant. After loads of trial and error, Ed is here to describe what he now knows about using G-Suite to streamline and make your practice as efficient as possible!

Meet Edward Darrah

Edward Darrah is a Licensed Professional Counselor in the state of Pennsylvania. Additionally, Edward holds board certifications in Counseling, School Counseling, and TeleMental Health. Edward founded Edward Darrah Counseling & Athlete Wellness Consulting in 2015, providing mental health and sport performance services within the greater Philadelphia area. Edward is currently a full-time staff member at Temple University, where he serves as a mental health and performance counselor.

Streamlining Your Practice

Ed started to look at potential ways to streamline his practice. G-Suite is a HIPAA compliant platform, and it was very familiar to Ed because he uses it for personal work. Ed learned how to interconnect all the tools to use within his healthcare facility and transmit healthcare data. It was a lot of trial and error to connect the pieces. But once Ed became familiar with what he wanted to do, it became his primary EMR.

Ed was looking at his return on investment, and he was pouring money into an electronic medical record that is well known, but his patients were not using a lot of the features that Ed was paying for. They didn’t sign into the portal, and they didn’t manually schedule appointments. Plus, his patients didn’t use the messaging system. Instead, they often chose text message or email as primary communication, all things that didn’t fit into this software. The most significant difference between an EMR that you pay for monthly is that once you create that account, everything’s there for you – forms are there for the scheduling and billing. The optimization is undoubtedly there, especially if you take insurance, which will be the most significant piece.

EMR will undoubtedly give you an advantage if you’re doing insurance claiming. In contrast, an out of pocket provider might find that of the features and customization, the product might not technically meet all your needs, or you might not need everything. So, you might be overpaying on your subscription. Ed realized that maybe there’s a better way. With G-Suite and some of the third party add-ons, he found you’re able to build a robust system, and he doesn’t call it an EMR because it doesn’t do everything, but it does allow you to run your practice pretty efficiently at a low cost. Providers that are working part-time or even providers working full-time need to maximize their profits.

Cloud Search

Not many EMRs are going to have such a robust cloud search, like Google, that’s what they specialize in. So, if you were putting your documents into your drive, you can go into a patient’s folder and narrow it down. You can type in medication and then bring up the notes on that medication in seconds. So, in terms of paper and being able to access data, it makes sense to use both to allow more consistency and streamline that care.

G-Suite Marketplace

Within G-Suite, they have what they call the marketplace. The marketplace offers what we’re calling add-ons from companies that have other tools that G-Suite might not provide. They can add different applications like Google Forms or Google Docs to allow for different types of customization and accessibility. You have to make sure that the companies that you’re integrating with your G-Suite account are compliant. You need to go on their sites and look at their privacy policies if they offer a BAA. Then, make an informed decision.

JotForm

JotForm is just an alternate solution to Google Forms, but there are advantages to JotForm. You can take a natural electronic signature right on the form, which makes a document legalized. You could also capture your IP addresses, create form IDs, and submission IDs. You can take payments through JotForm so you can create a receipt or even an invoice and send it out. There’s a little more customization; there’s a bit more opportunity to make it more branded. They do have very streamlined integration to Google Drive into Google Sheets – it generates a PDF. It cuts down on error and time.

About Ed’s Workflow

Ed uses Google Meet for his telehealth work. There are things to keep in mind with telehealth. For instance, you should have a backup telehealth service in case a client is not able to access Google Meet. In addition, Ed uses Google Tasks in his calendar. It helps him stay organized and prioritize. Also, Ed uses Google Sheets as a chart, for case management, contact information, and taking notes. Google Voice falls into a BAA agreement. Many therapists are confused if they can or cannot use Google Contacts. Ed says not to use Google Contacts for client information – it is not covered under BAA. Instead, Ed will keep a separate Google Sheet with all of the information. Now, Google has something called Google Chat. Google Chat is under the BAA.

Being transparent… Some of the resources below use affiliate links which simply means we receive a commission if you purchase using the links, at no extra cost to you. Thanks for using the links!

Edward’s Resources

Darrah Counseling

Darrah Counseling on Facebook

Athlete Wellness

Twitter

JotForm

SRFAx

Resources

TherapyNotes.com (use the coupon code "GORDON" and 2 months free)

Racism Resources

G Suite for Therapists | The E-Course (Use Code JUNE2020)

The Session Note Helper System

Free Google G-Suite Hacks Sheet you can get here.

Join the G-Suite for Therapists Users Group

Money Matters in Private Practice | The Course

Cool Resources

Be a Podcast Guest

Follow @TPOTpodcast on Instagram

Meet Gordon Brewer, MEd, LMFT