AI for Event Planners: Solving Real Problems in Logistics and Operations
Event Logistics Lab
Join Gregory as he sits down with fellow event tech founder Huong Nguyen, Founder & CEO of Shiloh Events & Aletheia to discuss the future of AI in event logistics. They tackle the realities behind event planning tech, the evolving role of planners, and what innovative tools mean for the industry. In this episode: - Why true “all-in-one” event tech platforms don't exist (and probably never will) - Huong's journey from immigrant to agency owner to AI logistics founder - How AI and automation are changing the day-to-day work of event planners - The real challenges of getting...
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Building Kitchens in Parking Garages: The Reality of Event Production
Event Logistics Lab
Ever wondered why event catering costs so much? Jodi Fyfe has spent 15 years running off-premise catering, corporate dining, and event staffing in Chicago, and she's pulling back the curtain. From building mobile kitchens in parking garages to managing the controlled chaos that makes "seamless" events possible, Jodi walks through the real operational journey from inquiry to execution. Learn what corporate planners often miss about equipment costs, why your $250/person quote includes 15+ roles you've never thought about, and where technology helps (and where only humans will do).
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How Small Teams Power Major Association Conferences: Lessons from Jack Voorhees' Annual Event Planning
Event Logistics Lab
Get an inside look at how small teams execute large-scale association events with Jack Voorhees from the University Risk Management and Insurance Association (URMIA). Host Gregory delves into the realities, challenges, and efficiencies of planning an annual conference in today’s unpredictable landscape. In this episode, you’ll learn: - How Jack’s career shifted from student affairs to association event planning, and the impact of COVID-19 - The unique team structure and planning cycle behind URMIA’s annual hybrid event - How associations approach content, networking, and location for...
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From Spreadsheets to SaaS: EventTech Founders Talk-Shop
Event Logistics Lab
Hop Skip’s Sean joins Gregory to discuss the evolution of event logistics and the journey behind building Hop Skip as a sourcing platform for event professionals. Get straight answers on growth, product development, and the impact of tech; no fluff. - How Hop Skip identified and solved major pain points in the traditional RFP process - The role of user feedback in shaping Hop Skip’s feature set - COVID’s unique influence on event tech innovation and platform adoption - Real efficiencies gained by replacing spreadsheets with modern software - Insights into AI, automation, and what’s...
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Event Logistics, AI, and Real-Life Stories: Gregory Perrine and Rocio Kick Off Season Two
Event Logistics Lab
Kick off Season 2 of Event Logistics Lab with co-founders Gregory Perrine and Rocio Aldana as they dive into Gregory's origin story, the evolution of Pholeo, and the state of event logistics. This candid episode covers everything from tech innovation and AI to authentic leadership. The unique journey behind Gregory Perrine, from creative beginnings to tech entrepreneur and co-founder of Pholeo How Season 2’s podcast structure came together more organically, focusing on connecting industry dots and AI’s evolving impact Insights into eGuide’s and Pholeo’s origin...
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Season 2: Critical Decision-Making in a Tech-Accelerated World
Event Logistics Lab
Spreadsheets move fast. AI moves faster. But events still hinge on critical, human based, decisions. Season 2 of Event Logistics Lab explores what happens when technology accelerates—but context, experience, and judgment still decide the outcome. From high-stakes conferences to incentive travel, from AI-powered tools to human intuition, this season goes inside the real-world tradeoffs planners face every day. If you plan events where the margin for error is zero, this season is for you. 🎧 Season 2 drops January 8.
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Event Logistics Lab: Q1 Wrap-Up
Event Logistics Lab
Planning events in 2025? Don't head into peak season without this Q1 recap from Event Logistics Lab. From budget-saving gold-mines, to the evolution of event tech with founder Rocio Aldana, to practical self-care tips that actually help, we’re breaking down the most replay-worthy moments of the quarter. Plus: sustainability strategies, travel perks, and why every event pro deserves a staff meal budget. Whether you're a corporate planner, vendor-side pro, or just obsessed with the behind-the-scenes of live events — this wrap-up’s for you.
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Cut Costs, Not Quality: Navigating Event Budgets with Lee Avery
Event Logistics Lab
Wondering how to keep a tight rein on your event’s Food & Beverage budget without skimping on the attendee experience? In this episode, Gregory gets the inside scoop from industry pro Lee Avery, who brings over 25 years of insight into everything from multi-day conferences to extraordinary VIP receptions. Prepare to learn practical tips for stretching your budget further and mastering the art of daily reconciliation so you can say goodbye to unexpected F&B costs. Show Notes Meet Lee Avery: Explore Lee’s extensive background in hospitality and events, managing everything from huge...
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Power Half Hour: Travel with Trish - Maximizing Points, Perks, and the Future of Corporate Travel
Event Logistics Lab
In this episode of Power Half Hour, we’re joined by Trish Rothman, an event strategist with a wealth of experience in creating high-impact, engaging events. Trish shares her insights on crafting events that captivate audiences, foster connections, and drive results. Whether you're planning a corporate gathering or a large-scale conference, her expert advice will help you elevate your event strategy. Key Takeaways: Understanding Your Audience: Trish discusses why knowing your audience is the foundation of a successful event. Engagement Strategies: How to create memorable and interactive...
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The Evolution of Event Technology: Lessons from a Millennial Executive, Rocio Aldana
Event Logistics Lab
In this episode of Event Logistics Lab, Greg and Rocio dive into the evolution of event technology, exploring how early tech adoption in financial services influenced modern event planning tools. Rocio shares her experiences in bridging the gap between analog and digital processes, the role of change management in tech adoption, and the complexities of food and beverage planning in a rapidly shifting landscape. They discuss the importance of balancing innovation with usability, ensuring that event tech enhances efficiency without replacing the human element. Topics Covered: Rocio’s...
info_outlineIn this episode of Event Logistics Lab, host Gregory Perrine sits down with Colleen Ortiz, Account Director at nth Degree Events, to discuss the evolving landscape of food and beverage logistics at large-scale events. With over 25 years of experience in the event industry, Colleen shares valuable insights on navigating rising food costs, budgeting challenges, and sponsorship sales strategies. From interactive food stations to AI-driven catering trends, discover how event planners can stay ahead of pricing changes and create memorable attendee experiences. Colleen also offers expert advice on scaling event menus, managing water costs, and working with external vendors—all while maintaining control over your budget. Tune in for practical tips that will elevate your next event!