PCSing Your Business Like A Pro with Megan Harless

Episode Summary

In this episode, AMSE CEO and Founder Moni sits down with Megan Harless, founder of PCS Like A Pro, to discuss everything military spouse business owners need to know about moving their businesses during a PCS. From maximizing reimbursements to managing the stress of relocation, Megan shares insider knowledge on regulations, documentation, and strategies that can save military families thousands of dollars. This conversation covers the often-overlooked financial benefits available to spouses, common costly mistakes, and practical tools for making your next PCS smoother for both your family and your business.

Key Takeaways

Money & Reimbursements:

• Military spouses can get reimbursed for licenses, certifications, equipment moving, permits, registrations, and technology upgrades
• Each service branch offers up to $1,000 for business costs and $1,000 for licensing (up to $2,000 total)
• These reimbursements are IN ADDITION to regular PCS moving expenses
• You must have established your business at your current or previous duty station to qualify

Documentation Essentials:

• Keep all receipts and invoices (set up email filters to auto-sort into folders)
• Required documents: service-specific verification form, PCS orders, current/previous licenses, new state licenses, fee payment receipts, and marriage certificate
• Use apps like Stride or Google Drive to organize and store documentation
• Document everything as you go—don't wait until tax season

Tax Implications:

• You CANNOT double-dip—if the military reimburses an expense, you cannot claim it on your taxes
• Consider Schedule C for self-employed individuals for non-reimbursed expenses
• Contact a tax professional as soon as you know you're moving
• Keep business and personal expenses separate and well-documented

Timeline Strategy:

Before the Move:

• Research requirements for establishing business in your new state
• Print and prepare reimbursement forms
• Get quotes for moving specialty equipment
• Notify clients as soon as possible about your moving timeline

During the Move:

• Communicate with clients about service interruptions
• Share your journey on business social media (humanizes your brand)
• Set expectations for response times and availability
• Create a "last chance" promotion if applicable

After the Move:

• Re-register your business in the new state
• Update tax information (city, state, IRS)
• Submit reimbursement packet immediately
• Network in local military and civilian communities
• Join Facebook groups for your new area

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"Once a spouse, always a spouse" - Supporting military spouse entrepreneurs in every season of their journey.