Eating at a Meeting
Eating at a Meeting explores a variety of topics on food and beverage (F&B) and how they impact individual experience and inclusion, sustainability, culture, community, health and wellness, laws and more. The mission of Eating at a Meeting is to share authentic stories that illustrate the financial, social, emotional, and mental impact food and beverage have on individuals, organizations, and the earth. I see it being threefold: ● Help individuals and organizations understand how F&B impacts employee, customer and guest experience, the planet and the bottom line. ● Help those growing, producing, preparing, and serving F&B understand the duty of care they hold in food safety and inclusion as well as the opportunity they have to create experiences that are safe and inclusive. ● Support those with dietary needs by gathering their insight on eating at a meeting with dietary needs, helping them better advocate for themselves and educating them on the processes found on the other side of the kitchen door.
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California's Food Allergy Law has Arrived. Is Your Event Safe?
07/07/2026
California's Food Allergy Law has Arrived. Is Your Event Safe?
July 1, 2026, was a historic day for food allergy safety in America. California's ADDE Act — the Allergen Disclosure for Dining Experiences Act — officially takes effect on July 1. It's the first law in the United States to require chain restaurants to list the Top 9 major allergens directly on their menus. Named for Addie Lao, a nine-year-old food allergy advocate who dreamed of eating at a restaurant without fear, this law is a landmark. And it matters far beyond the restaurant industry. And here's what that means for your events: hotel management companies operating 20 or more locations nationwide may need to comply. The high-end corporate restaurant groups — the ones you book for client dinners, incentive programs, and VIP receptions — are in scope too. For the first time, allergen transparency is a legal requirement at many of the venues where your events are held. Our attendees don't check their food allergies at the registration desk. They bring them to your buffet, your plated dinner, your opening reception. This law raises the bar — and your guests' expectations are rising with it. Tomorrow on Eating at a Meeting LIVE, I'm going to break it all down — what the ADDE Act requires, who it covers, and what it signals for the future of allergen transparency at meetings and events. If you plan events, manage F&B, run a hotel, or feed guests for a living, you need to be in this conversation.
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How One Venue Cuts Food Waste, Costs, & Exclusion With Smarter Menu Design
06/30/2026
How One Venue Cuts Food Waste, Costs, & Exclusion With Smarter Menu Design
Imagine a menu where every cocktail has a zero-proof twin, every allergy is anticipated, and nothing—even the juice from a can of chickpeas—goes to waste. This episode is all about pushing past the ‘Shirley Temple standard’ and building truly inclusive and sustainable food & beverage experiences, one thoughtful pivot at a time.” From batch-prepping for reduced waste to designing mocktails that rival their spirited siblings, Tracy along with Evan Askey and Colby Poulin of Vast in Oklahoma City explore what it takes to create menus that welcome everyone—regardless of food preference, restriction, or choice to skip the alcohol. They reveal how their programs eliminate outcasts at the table, use innovative bar techniques like super juicing and aquafaba powders, and maximize local sourcing, all while cutting costs and keeping flavor and experience front and center. Take away concrete tips for allergen management, sustainability in large-scale dining, and building bar programs that let everyone—kids, non-drinkers, food allergy guests—join in the celebration.
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Feeding Gluten-free — How the Events Industry Can Support Gluten-free Food Equity
06/23/2026
Feeding Gluten-free — How the Events Industry Can Support Gluten-free Food Equity
If your food pantry’s shelves don’t reflect the needs of 21 million gluten-free Americans—or you assume guests will ‘just figure it out’—it’s time for a reality check. This episode reveals why transparency, education, and intentional sourcing are the keys to serving every member of your community safely and affordably. Carla Carter, Director of Education & Programs at the National Celiac Association, shares practical insights from decades on the front lines of gluten-free advocacy. Discover the hidden challenges of feeding gluten-free—at home, at events, and in food pantries—why communication trumps good intentions, and what it really takes for both families and organizations to bridge the affordability gap. Learn how one well-intentioned restaurant got it wrong, what food pantries need to know before donating, and how a national movement for equitable access is gaining momentum.
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Designing Allergy-Friendly Menus Everyone Will love w/ Chef Karen O'Connor
06/09/2026
Designing Allergy-Friendly Menus Everyone Will love w/ Chef Karen O'Connor
Here’s the truth most event professionals don’t want to say out loud: we often treat food allergy requests as a nuisance instead of a responsibility. This week — Food Allergy Awareness Week — I’m bringing a conversation to Eating at a Meeting LIVE that I believe every meeting planner, caterer, hotel F&B team, and event organizer needs to hear. I’m sitting down with Karen O’Connor, Executive Chef at Toronto’s renowned Daniel et Daniel Catering & Events. Karen has spent more than 30 years building menus that don’t just impress — they include. She’s a CATIE Chef of the Year, past President of the International Caterers Association, and a sought-after speaker at Catersource who has led sessions specifically on designing allergy-friendly menus that work for guests and still deliver the wow factor clients expect. We’re going deep on the operational side of food allergy management — how her team collects and communicates allergy information, how they build menus around common allergens like gluten, nuts, dairy, and soy without stripping out the soul of a dish, and what it really means to make guests with food allergies feel not just safe, but celebrated. For planners: this is about more than avoiding a reaction. It’s about reducing liability, honoring your attendees, and creating experiences where everyone can be fully present at the table. For suppliers and caterers: this is your peer showing how it’s done at the highest level. Come watch LIVE. Bring your questions. This is the conversation our industry needs.
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How Event Planners Can Save Lives: A Food-Allergic Guest’s Perspective
06/02/2026
How Event Planners Can Save Lives: A Food-Allergic Guest’s Perspective
Food allergies aren’t just a dietary preference. For millions of people, they are a daily negotiation with risk, anxiety, and belonging. This week is Food Allergy Awareness Week, and for Day 3 of Eating at a Meeting LIVE, I’m sitting down with someone who has been in the trenches of this conversation for years — Lindiwe Lewis, allergy advocate and host of the Behind the Allergy podcast. Lindi has lived with severe, anaphylactic food allergies for over 30 years. She’s had reactions to entire food groups. She’s navigated dining rooms where staff didn’t wash their hands and restaurants where she felt like an inconvenience for asking a question. She’s also experienced the flip side — places like Hawksmoor in London, where staff handled her allergies with confidence, care, and genuine kindness. The difference? It’s everything. Through Behind the Allergy, Lindi doesn’t just talk about what she can’t eat. She talks about the anxiety, the isolation, the relationships, the travel, the identity of living with a condition that can turn a meal into a medical emergency. Her platform is a lifeline for the food allergy community — and a wake-up call for the hospitality industry. For those of us who plan, design, and serve food at meetings and events, this conversation is not optional. It’s essential. If you’ve ever wondered what your guests with severe allergies are actually thinking when they sit down at your event table — this episode will tell you. Join us LIVE, bring your questions, and let’s talk about what it really means to make every guest feel seen, safe, and included.
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Off-Premise Catering and Food Allergies: Why Event Safety Requires More Than Menu Labels
05/26/2026
Off-Premise Catering and Food Allergies: Why Event Safety Requires More Than Menu Labels
A label on a buffet card is not a safety plan. And if you're relying on one to protect your guests with food allergies, this episode is for you. For Day 2 of Food Allergy Awareness Week, I'm bringing Executive Chef Jay Varga of The JDK Group Catering & Events on Eating at a Meeting LIVE — and we are getting into what food allergy safety actually requires in an off-premise catering environment. Jay is the 2022 ICA Chef of the Year, former Culinary Council President of the International Caterers Association, and the executive chef overseeing all culinary operations at one of central Pennsylvania's most decorated catering companies. He has executed flawless events for hundreds of guests at a time — and he knows better than almost anyone where the system breaks down when dietary needs aren't taken seriously from the start. Here is what I want every planner, venue, hotel, and event professional to understand: off-premise catering is not a restaurant. The kitchen travels. The team works in unfamiliar spaces. The volume is high and the timeline is unforgiving. Managing food allergies in that environment takes more than good intentions — it takes systems, culture, and leadership that starts long before the first guest arrives. Jay and I are going to talk about all of it. What real allergen safety looks like from the inside of a catering kitchen. How to design menus where the allergy-friendly plate is just as beautiful and intentional as every other dish. And what you — as the planner or the client — can do to be a better partner in protecting your guests. Join us LIVE and bring your questions. This is the conversation the events industry needs to be having every week — not just during Food Allergy Awareness Week. Every meal matters. Every guest matters. Let's make sure our events reflect that. What do YOU want to ask Chef Jay?
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How THE UK Events Industry Is Standardizing Dietary Needs Management
05/19/2026
How THE UK Events Industry Is Standardizing Dietary Needs Management
Here's something that doesn't get said enough: the biggest food allergy risk at your event doesn't start in the kitchen. It starts the moment your registration form goes live. To kick off Food Allergy Awareness Week, I'm getting into exactly that — and I've got the right people at the table. The UK events industry just launched something the sector has needed for a long time: the ABPCO Managing Dietary Requirements at Events Toolkit. A shared language. Standardized processes. A way to get planners, venues, caterers, and delegates finally on the same page. I'm talking with the three people who made it happen — Anita Macdonald, who leads the ABPCO taskforce and translates dietary needs into kitchen reality at Cambridge's college venues. Sammy Connell, who manages 60+ conferences a year at NASUWT and lives the in-house organizer reality every single day. And Matt Stalker, Executive Director of ABPCO, who decided the industry didn't need another webinar — it needed infrastructure. We're going to talk about where dietary communication actually breaks down, what it costs when it does, and what it looks like when you get it right. Safety. Inclusion. Delegate confidence. Operational reality. This one is for every planner who's ever stared at a dietary request wondering what the actual risk level is. For every venue that's received a brief that left more questions than answers. For every delegate who's shown up to an event not knowing if they'd be able to eat. Come join us LIVE. Bring your questions, your frustrations, and your stories. This conversation belongs to all of us.
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Food Allergy & Celiac Awareness: Raising the Bar for Safer, Inclusive Events
05/12/2026
Food Allergy & Celiac Awareness: Raising the Bar for Safer, Inclusive Events
May is extra special for me—it's not only Food Allergy Awareness Month and Celiac Disease Awareness Month, but it also marks the 16th anniversary of thrive! meetings & events and the start of Eating at a Meeting’s seventh year! This episode is a solo one, and I’m taking the mic to reflect on why I started my business and this show: making safe, inclusive dining part of every event experience. In this heartfelt discussion, I share why food allergies, celiac disease, and other dietary needs aren’t niche—they impact millions of Americans and event attendees worldwide. From the staggering statistics (1 in 10 adults has a food allergy; 1 in 133 Americans has celiac disease, most undiagnosed) to the recurring event planning challenges (from menu coding to allergen labeling), I walk through the real risks guests face and the industry’s continuing gaps in safe practices. I break down the hard facts on why proper procedures matter, how new laws like California’s Addie Act are changing the game, and why transparency should start at the proposal stage, not just the pre-con. Plus, I spotlight how small steps like clear labeling and thoughtful menu design can foster loyalty—because every guest and every meal truly matters.
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Food Allergies are No Joke
05/05/2026
Food Allergies are No Joke
If you think serving one gluten-free vegan dish covers all your guests’ needs—or that “nut-free” labeling is enough to keep diners safe—think again. This episode dives deep into the most persistent myths and mistakes surrounding event food and beverage, from confusing labels and registration oversights to the real cost of ignoring dietary needs. Host Speaker A shares hard-earned lessons from 30+ years in the industry, including practical fixes and compelling stories: $200,000 price tags for last-minute accommodations, and the long-term loyalty earned when venues get it right, even for just one guest. Learn why food allergies and dietary restrictions are anything but rare, how poorly-communicated accommodations can damage trust (and attendance), and what emerging laws mean for your practices. You'll leave this episode with actionable tips to make every guest feel seen, heard, and safe—without breaking your budget.
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Fishing for Heritage: How Two Sisters Keep Tradition Alive
04/21/2026
Fishing for Heritage: How Two Sisters Keep Tradition Alive
What does it really mean to source "Pacific salmon"? Kim Brigham-Campbell and Terrie Brigham are sisters, members of the Confederated Tribes of the Umatilla Indian Reservation, and co-owners of Brigham Fish Market—a Native-owned, family-run business on the banks of the Columbia River in Cascade Locks, Oregon. Since 2014, they've been catching wild Columbia River salmon, sturgeon, and steelhead from the same tribal fishing platforms their family has used for generations, then smoking, filleting, and cooking it into the chowders, fish-and-chips, and barbecue-ready fillets that define destination dining in the Pacific Northwest. Their work is at the intersection of Indigenous food sovereignty, sustainable fisheries, and a food tourism economy that doesn't always name the people behind the fish. In this episode, Kim and Terrie talk about what treaty fishing rights look like in practice, how event planners and caterers can source seafood that honors Indigenous producers, and what it means to be women of the working waterfront in 2026. If you've ever put salmon on a banquet menu, this conversation will change how you think about where it came from—and who deserves credit for getting it there.
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How an Austin Woman Farman is Reshaping the Hospitality Food Supply
04/14/2026
How an Austin Woman Farman is Reshaping the Hospitality Food Supply
Anamaria Gutiérrez is 23 seasons into running Este Garden, a women-powered, one-third-acre urban farm in East Austin growing vegetables, herbs, edible flowers, and fruit and nut trees for four restaurants: Suerte, Este, Bar Toti, and Nixta Taqueria. Her path to the garden ran through a UT Austin business degree, a farmers market coordinator role, a farm fellowship, her own market food business, and a direct pitch to restaurant owners to let her build edible gardens on their properties. In this episode, Tracy talks with Anamaria about what it means to grow culturally significant food for chefs who care — going to pre-shift to discuss seeds and taste-test new harvests, running a volunteer program that passes farming knowledge forward, and keeping urban green space open and accessible to the whole community. They also get into the harder questions: what it takes for women and young farmers to access land, what cooperative models can do for food system resilience, and what event and hospitality professionals genuinely misunderstand about the people who grow their food. Farmers and event pros have more in common than most people think — long days on their feet, weather upending months of planning, needing a village to make it work. This conversation is a reminder that the best food experiences start with knowing who grew what's on the plate.
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Local Ingredients Matter: Journey of Food from Farm to Event Buffet
04/07/2026
Local Ingredients Matter: Journey of Food from Farm to Event Buffet
It started as a kitchen garden. Nine acres. A favor from her husband. Today, Green Door Gourmet is 350 acres of certified organic farmland on the Cumberland River — one of the largest organic operations in Tennessee — growing 80 kinds of fruits and vegetables, 80 flower varieties, and 25 specialty herbs, including Southern heirloom varieties that most event menus have never seen. Sylvia Harrelson Ganier is its President, and Chief Farm Operator (CFO). She is also the former chef and owner of CIBO, a Nashville restaurant she built before she ever picked up a trowel. She knows both sides of the table. On this episode of Eating at a Meeting LIVE, Sylvia talks about what it takes to feed a city — and what the meetings and events industry gets wrong about food sourcing. She is a past President of Les Dames d'Escoffier International's Nashville Chapter, a member of the James Beard Foundation, Chair of the Davidson County Agricultural Extension Board, and a speaker at the USDA Women in Agriculture convening. Her farm welcomes 85,000 visitors a year, including 5,000 school children who pick strawberries for the first time. The food on your event menu has a story. This episode is where it starts.
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How a FarmHER Feeds Music City: Bloomsbury Farm’s Impact on Nashville Conferences & Catering
03/31/2026
How a FarmHER Feeds Music City: Bloomsbury Farm’s Impact on Nashville Conferences & Catering
What does it actually take to grow the food that ends up on a hotel banquet table or a farm-to-table dinner menu? Lauren Palmer has spent 17 years answering that question one harvest at a time. Lauren is the owner and farmer behind Bloomsbury Farm, a USDA Certified Organic operation on more than 400 acres outside Nashville, Tennessee. She grows vegetables, fruits, sprouts, microgreens, mushrooms, edible flowers, herbs, and wheatgrass — and she supplies it all to local restaurants, grocers, CSA subscribers, and guests at the farm's own events and private dinners. In this episode, Tracy sits down with Lauren to talk about the real supply chain behind event menus: what organic certification means in practice, how seasonality shapes what's actually available to caterers and chefs, why regenerative agriculture is the next frontier, and what it means to run both a working farm and a hospitality venue under one roof. Lauren also shares her philosophy on community, food transparency, and why she believes the best thing a planner or chef can do is get to know their farmer personally. If you're designing menus, sourcing ingredients, or telling the food story of your destination — this episode is your invitation to start at the source.
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Why Sustainable Event Menu Design Starts Outside the Kitchen
03/24/2026
Why Sustainable Event Menu Design Starts Outside the Kitchen
What if the most interesting ingredient at your next event was already growing just outside the venue? I've been thinking about this lately — and then Lotta Giesenfeld Boman introduced me to Lisen Sundgren, and honestly, she made it impossible to think about anything else. Lisen is my guest this week on Eating at a Meeting Podcast LIVE — and she is the perfect person to kick off Women's HERstory Month as our very first honoree. She is a Swedish herbalist, forager, and author based in Stockholm, but joining me from Nepal. She has spent more than 30 years teaching chefs, curious eaters, and anyone who will listen about wild edible plants — the ones that have shaped human diets forever and that most of us walk past every single day without a second glance. She has foraged for some of Stockholm's most celebrated restaurants and worked with Sigtunahöjden Hotel & Conference to weave local wild plants right into their menus. Not as a gimmick. As a genuine expression of place. And that is exactly what so many of us are chasing when we plan events, right? A menu that actually means something. Food that tells guests where they are. Lisen also leads foraging walks and forest baths as part of conferences and retreats. Fun! There is real responsibility here, too. Safe identification, sustainable harvesting, knowing what you are serving and why — Lisen takes all of that seriously, and we are going to talk about it. I promise this one will change how you look at the landscape around your next venue. 🌿
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Taste of Place: How to Use Event F&B to Celebrate Local Culture
03/17/2026
Taste of Place: How to Use Event F&B to Celebrate Local Culture
What if your event menu was the most powerful branding tool your destination has? In this episode, Tracy is joined by Erik Wolf, Founder and Executive Director of the World Food Travel Association and the pioneer behind the global “Taste of Place” movement. We talk about why food and beverage should no longer be treated as a banquet line item—but as the way destinations, hotels, and convention centers express identity, protect culture, and drive measurable economic impact. Erik shares insights from the 2026 Taste of Place Report and explains how culinary heritage, terroir, ethical eating, and storytelling are reshaping tourism—and what that means for meetings and events. If you’re a: • Destination marketing organization trying to differentiate your city • Hotel or convention center leader looking to move beyond generic banquet menus • Event planner wanting your program to actually reflect where it’s hosted This conversation will challenge how you think about menu design, sourcing, storytelling, and guest engagement. Because when attendees travel for a conference, they don’t just want to learn. They want to understand where they are. And sometimes, the fastest way to create a sense of place… is through what’s on the plate.
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Black History Month 2026: Designing Events That Honor Culture & Community
03/10/2026
Black History Month 2026: Designing Events That Honor Culture & Community
What does it mean to truly belong at the table — as a guest and as the one designing the experience? This Black History Month, I’m hosting an Eating at a Meeting Podcast LIVE conversation with two extraordinary Black women leaders in the events industry: Zoe Moore (Grow with Zomo) and Diane R. Brown, MBA (Derby Brown Productions). We’ll explore how to design events that honor Black history, culture, and community—not just in February, but every time we gather. We’ll cover: • What Black History Month means in 2026 for event pros. • The real state of equity and belonging in events and hospitality. • How food, beverage, and supplier choices can either reinforce or repair harm. • Practical ways to source and support Black‑owned caterers, restaurants, and suppliers. Food is culture. Gathering is community. Honoring both isn’t a checkbox — it’s a practice you can design for.
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357: Why Non-Alcoholic Wine Matters For Inclusive Event Experiences
03/03/2026
357: Why Non-Alcoholic Wine Matters For Inclusive Event Experiences
Dry January always gets me thinking about how poorly the event industry still does when it comes to inclusive beverage experiences. At one event where I was speaking about inclusive dining, everyone at the table was served sake at dinner that night. One guest quietly pulled me aside and said, “This is exactly what you were talking about.” He doesn’t drink. Neither do I. And in that moment, we were both left out of the toast. The same thing happens when wine is part of the experience. So the question becomes: what happens when a guest isn’t drinking alcohol? This week on Eating at a Meeting Podcast LIVE, I’m joined by Rachel M., a second-generation wine producer and the co-founder and author of AFNA Wine Certified™—the world’s first professional certification dedicated to alcohol-free and non-alcoholic wine. Rachel brings more than 20 years of experience spanning vineyard development, winemaking, distribution, hospitality, and education. She’s also the Founder & CEO of Oceano Wines | Oceano Zero and its luxury non-alcoholic line—showing that non-alcoholic wine can (and should) be treated with the same care, intention, and credibility as traditional wine. We’re talking about what safe, sustainable, and inclusive beverage programs really look like in hotels, convention centers, restaurants, and even meetings and events—especially when alcohol isn’t a given. We'll cover: ▶ Why non-alcoholic wine is often misunderstood or mis-served ▶ How labeling, alcohol transparency, and staff education directly impact guest safety ▶ What it looks like when NA wine is integrated into pairings, receptions, and banquet programs—without feeling like an afterthought ▶ Why this conversation isn’t about removing alcohol, but expanding choice, loyalty, and revenue If you’re planning events, managing beverage programs, or serving guests during Dry January (and beyond), this conversation will change how you think about what’s in the glass. Join us LIVE. Bring your questions. Share what you’re seeing in your own programs. Let’s raise the bar—without needing alcohol to do it.
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How Inclusive Bar Design Improves Guest Experience and Event Revenue
02/24/2026
How Inclusive Bar Design Improves Guest Experience and Event Revenue
If your event bar still treats non-alcoholic drinks as an afterthought, we need to talk. I’m sitting down LIVE with Kevin Morgan, Global Head of Tempo by Hilton and a 24-year hospitality veteran who has worked his way through Hilton from front desk agent to brand leadership. Kevin also helped lead Hilton’s global CleanStay response—so when he talks about safety, execution, and systems, he’s lived it at scale. We’re talking about Tempo’s Free-Spirited beverage program—a non-alcoholic strategy that gives NA cocktails equal billing, thoughtful design, and operational clarity. Not a mocktail menu. Not a compromise. A deliberate approach to inclusion, guest experience, and risk management. Here’s why this matters for planners and suppliers: ▶︎ Bars are social hubs at events—but alcohol-centric design excludes more guests than you think ▶︎ Inclusive beverage programs reduce pressure, improve guest confidence, and expand revenue opportunities ▶︎ Small operational details (like how drinks are marked and served) can prevent costly mistakes ▶︎ Fresh ingredients, reduced waste, and intentional partnerships can support sustainability without adding complexity Kevin will share how guest data—not personal preference—drives brand decisions, why inclusion is a baseline expectation, and how Tempo’s beverage strategy connects safety, sustainability, and belonging in real, executable ways for hotels, venues, and events. If you plan events, design menus, manage food & beverage, or work with hospitality brands, this conversation will change how you think about what’s in the glass—and who feels welcome holding it.
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355: When Event Catering Becomes Community Care: Food that Connects & Gives Back
02/17/2026
355: When Event Catering Becomes Community Care: Food that Connects & Gives Back
When you’re in Philly for PCMA Convening Leaders, you don’t just grab a cheesesteak and call it a day. You pay attention to the food culture, the people behind it, and the stories that shape the city. And I couldn’t leave town without sitting down with one of the catering chefs doing exactly that. This week on Eating at a Meeting Podcast LIVE, I’m talking with Chef Adam DeLosso, Executive Chef and COO of 12th Street Catering—and this conversation goes far beyond what’s on the plate. Adam and the team at 12th Street believe great event food is about connection just as much as cuisine. Designing menus where every guest feels welcome without extra effort isn’t a “nice to have” for him—it’s the standard. That mindset shows up everywhere: how his team supports guests with complex dietary needs, how they approach staff training and labeling, and how they think about sustainability and responsibility. We talk about what it really means to build safe, sustainable, and inclusive food experiences into events so seamlessly that guests simply feel cared for. Adam shares the story of creating a carbon-neutral menu before the industry was ready—and why that moment still shapes how he approaches innovation today. We also dig into 12th Street’s Meals With a Mission philosophy and partnerships with Trellis for Tomorrow and Philabundance, showing how catering can nourish communities, not just attendees. If you plan events, this matters. Food is where trust, risk, inclusion, and brand values all collide—and Adam offers a real-world look at how thoughtful leadership turns those moments into WOW experiences. Because when food is done with care and creativity, it doesn’t just feed people. It brings them together. What does “every guest feels welcome” look like at your events?
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354: Event F&B: Designing Menus That Respect People & Ingredients
02/10/2026
354: Event F&B: Designing Menus That Respect People & Ingredients
Imagine sitting down at an event, ready to enjoy dessert… and realizing the kitchen can’t tell you what’s in it. Tracy is joined by internationally recognized vegan pastry chef, cookbook author, and culinary educator Fran Costigan to talk about what should be one of the easiest wins in event food and beverage: designing menus that respect both people and ingredients. Fran has spent decades teaching chefs—many of them in traditional kitchens—how to create plant-based desserts that are stunning, delicious, and practical to execute. And here’s the truth she keeps proving: most kitchens already have what they need. What’s missing is the mindset, the training, and the commitment to transparency. We dig into: • Why hotel and catering pastry teams still treat vegan (and dairy-free) desserts like a “special request” • How to build one great dessert for everyone instead of creating multiple “separate but sad” options • The real issues with hidden ingredients (hello, seasoning mixes with wheat flour) and why labeling matters • Smarter sweeteners and why “dairy-free” doesn’t always mean safe • Practical swaps and techniques chefs can use right now—without reinventing their pantry • Why gluten-free isn’t automatically “healthier,” and what planners should understand when designing menus
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353: Turning Surplus Prepared Food From Events Into Safe, Shared Meals
02/03/2026
353: Turning Surplus Prepared Food From Events Into Safe, Shared Meals
Last year, Les Dames NC selected Food Connection as one of three beneficiaries of our annual holiday cookie sale—and this conversation is exactly why. This is the third interview in my series spotlighting organizations that are feeding our communities with food that already exists… including food coming straight from events, catering kitchens, and conference centers. I’m sitting down with Marisha MacMorran, Executive Director of Food Connection, an Asheville-based nonprofit that rescues surplus prepared food and redistributes it to neighbors across Western North Carolina. This isn’t about scraps or leftovers—it’s about smoked brisket, roasted vegetables, crab cakes, veggie couscous… food that was cooked with care and deserves a second purpose. Food Connection connects those with too much food to those without enough—keeping hundreds of tons of fresh food out of landfills while delivering hundreds of thousands of heat-and-serve meals with dignity and choice. If you’ve ever wondered what should happen to food after an event—or how your F&B decisions can support the communities we host meetings in—this is a conversation you’ll want to be part of. Because feeding people is about more than food. It’s about connection, dignity, and showing up for one another. What questions do you have about rescuing surplus food from events?
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352: How Event Food Can Feed Communities: The Javits Center Model
01/27/2026
352: How Event Food Can Feed Communities: The Javits Center Model
When I first toured the Javits Center rooftop farm back in October 2022, I walked past rows of lettuce, herbs, and apple trees on top of a convention center, tasted apples the chef had just brought down from the orchard, and went home with honey from the hives above the show floor. That visit completely changed how I think about what event food can do. Now I’ll be talking with Yashi Dadhich, Director of Energy & Sustainability at the Javits Center, about how a convention center best known for massive trade shows is also growing tens of thousands of pounds of produce on its roof—using it first to feed attendees and staff—and then donating the surplus to help nourish their neighbors. From a one-acre rooftop farm and greenhouse to partnerships with organizations like Rethink Food and local pantries, Javits has built a food donation program that connects: � Farm-to-table menus for events � Rescued prepared food and ingredients after events � Community impact, feeding New Yorkers facing food insecurity � Sustainability goals, including waste reduction and energy savings For those of us planning meetings and events, this is a powerful blueprint for turning “leftovers” into impact—without sacrificing service, safety, or the bottom line. We’ll talk about: � How their rooftop farm and kitchens are designed to reduce waste and maximize donation � What it takes to build strong food-rescue partnerships � How planners can plug into donation systems when they book a venue like Javits � Why feeding your community should be part of your event success metrics If you’ve ever looked at what’s left on the buffet and thought, there has to be a better way, you’ll want to join this conversation with Yashi and bring your questions about working with venues on food donation and rescue. What do you want to know about donating event food or partnering with venues on food rescue?
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351: Anaphylaxis And Events: Why Allergy Safety Can’t Be An Afterthought
01/22/2026
351: Anaphylaxis And Events: Why Allergy Safety Can’t Be An Afterthought
When Kerry Washington recently shared on Jimmy Kimmel Live that she often eats in bathrooms at high-profile events because her food allergies aren’t taken seriously, the allergy community felt it. And when FARE posted that clip, Jo Frost — who lives with life-threatening anaphylaxis herself — commented, “hear you and see you @kerrywashington DITTO.” That one word — DITTO — carried decades of lived experience. In this episode of Eating at a Meeting LIVE, Jo and I talk about what it really means to navigate everyday life — restaurants, airplanes, school cafeterias, and event spaces — when a trace amount of nuts, shellfish, or airborne particles can shut down your body. Jo has survived more anaphylactic shocks than she’s willing to count. She’s been dismissed in restaurants, pushed back on by airline crews, and told “it should be fine,” even when the stakes were life or death. She’s also been sounding the alarm for years, insisting that ignoring anaphylaxis is as dangerous as “putting a loaded gun in my face.” If you plan menus, host families, work in hospitality, or manage any food service environment, Jo’s perspective is essential. Her story echoes what millions live with — and what our industry must do better. Every Guest Matters. 🩷 Every Meal Matters.
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350: How Mobile Food Rescue Teams Are Saving Communities From Hunger
01/20/2026
350: How Mobile Food Rescue Teams Are Saving Communities From Hunger
As 2025 closed, Tracy dedicated three episodes to something that matters deeply: the organizations feeding people who need it most. And we’re starting with one that’s rewriting what community feeding can look like in Florida. When the Orange County Convention Center in Orlando, FL shared that one of the larger food donation charities they work with was The Freedom Tour, I knew the story would be powerful. What I didn’t expect was just how vital their work is to Polk County families. Back in 2016, when The Freedom Tour began, more than 100,000 county residents — including nearly one in four children — were food insecure. Today, the numbers remain high: 113,000 people and more than 33,000 children still face inconsistent access to food. That’s over 20% of kids in the county. That’s the reality Bobby Williams walks into every day. This week on Eating at a Meeting LIVE, I’m talking with Bobby Williams, founder of The Freedom Tour — an operation that began under a carport and now moves millions of pounds of food every month through mobile pantries, school partnerships, and statewide relief efforts. And for those of us planning meetings and events, this isn’t just inspiring — it’s instructive. Because your surplus food can become support. Because your leftovers can become lifelines. Because partners like this make donation safe, simple, and deeply impactful. This conversation kicks off a month-long spotlight on organizations that feed communities with dignity, creativity, and heart. Because every meal can make a difference — even the ones we don’t serve.
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349: Allergy Safety at Events: Why “I Don’t Think So” Isn’t an Acceptable Answer
01/15/2026
349: Allergy Safety at Events: Why “I Don’t Think So” Isn’t an Acceptable Answer
When your food allergy becomes the reason you have to walk out of your own professional presentation, something is deeply broken. That’s exactly what happened to Christina LiPuma, MPH, RDN, CDCES, when she had a severe allergic reaction at a national nutrition conference. The culprit? A mislabeled “curry bowl” and a series of “I don’t think so” answers that should never have been good enough. You ask if a dish contains peanuts. “I don’t think so,” says one staffer. “Pretty sure it doesn’t,” says another. Minutes later, your throat tingles, your heart races—and you realize what “pretty sure” can cost. This week on Eating at a Meeting Podcast LIVE, I’m talking with Christina—Registered Dietitian, Certified Diabetes Care & Education Specialist, and former Policy Associate at the Center for Science in the Public Interest—about what happens when event dining fails, and how we can make it right. We’ll discuss: 🥗 Why food labeling isn’t just a safety measure—it’s an inclusion issue. 🧾 How simple policy changes can prevent harm and build trust. 👩🏽🍳 What planners, venues, and caterers can do before the first meal is served. Christina’s perspective as both a public health advocate and someone living with a severe food allergy brings a powerful, personal dimension to this conversation about responsibility, training, and transparency in event dining. Because no attendee should have to choose between eating lunch and staying safe.
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348: The Transparency Movement: Why Menus are Becoming the Frontier Guest Safety
01/13/2026
348: The Transparency Movement: Why Menus are Becoming the Frontier Guest Safety
Imagine a world where every guest at your event—or every diner at a restaurant—can open a menu and instantly see what’s safe for them to eat. No guessing. No anxiety. No risk. That’s the world Dylan McDonnell, founder and CEO of Foodini , is helping to build. Diagnosed with celiac disease at age 10, Dylan knows firsthand what it feels like to sit at a table and wonder if what’s being served will make you sick. That experience inspired him to launch Foodini, a dietary-intelligence platform using AI and dietitian-led data to make ingredient transparency effortless—for both guests and kitchens. Now, as California implements SB 68, the nation’s first allergen-disclosure law for restaurants, Dylan’s advocacy and innovation are shaping a safer, more informed dining future. Together, on this week’s Eating at a Meeting Podcast LIVE we’re unpacking: 🍽️ How ingredient transparency is redefining hospitality and guest trust ⚖️ What new allergen-disclosure laws mean for restaurants, caterers, and venues 💡 Why technology is the missing ingredient in safe, inclusive dining 📊 How clear data reduces liability, waste, and confusion behind the scenes Because every menu tells a story—and it’s time that story included everyone. Join us LIVE for this conversation about safety, technology, and the future of dining transparency.
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347: Nifty Method Marketing + Events
01/08/2026
347: Nifty Method Marketing + Events
What happens when hospitality stops being about service—and starts being about care? That’s the question I’m exploring this week on Eating at a Meeting Podcast LIVE with Lindsay Martin-Bilbrey, CMP, CEO of Nifty Method Marketing + Events and longtime event strategist, chef, and hashtag#eventprof who’s worn just about every hat in the business. From executive kitchens to corporate boardrooms, Lindsay knows the difference between a meal that’s memorable and one that’s merely managed. To her, safe, sustainable, and inclusive food and beverage experiences aren’t separate goals—they’re the natural outcome of a culture built on care, communication, and connection. Together, we’ll talk about what it takes to create culinary ecosystems where: ▶︎ Teams are trained and empowered—not just compliant. ▶︎ Sustainability includes people as much as the planet. ▶︎ Inclusion starts long before the menu is printed. Lindsay will share lessons from her time leading both event agencies and restaurant kitchens—why aligning front- and back-of-house teams is the key to guest trust, how authentic sustainability impacts revenue, and what it looks like when care becomes a business strategy. Because the guest experience only works when the team experience does too. Join the conversation that connects it all—from the first site visit to the final plate.
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346: Behavioral Science Meets the Buffet: How to Nudge Event Menus Toward Sustainable Choices
01/06/2026
346: Behavioral Science Meets the Buffet: How to Nudge Event Menus Toward Sustainable Choices
What if one simple shift could make your event meals more inclusive, sustainable, and even more crave-worthy? This week on Eating at a Meeting Podcast LIVE, I’m talking with Chef Kent Buell , Culinary Director, and Taylor Flores , Corporate Engagement Manager at Greener by Default — a nonprofit that helps organizations make plant-based meals the default while still preserving diners’ freedom to choose meat or dairy. From behavioral science to buffet design, Kent and Taylor are redefining what “sustainable dining” looks (and tastes) like. Their approach shows that changing how food is presented — not just what’s served — can drastically reduce carbon emissions and food waste without sacrificing satisfaction. We’ll dish on: 🌱 Why “defaulting green” matters more than ever 🍲 How menu wording and placement (hello, tasty titles!) influence choices 🍛 Simple strategies for event pros to flip menus plant-forward 🥗 Why flavor, not force, drives real change in how we eat Whether you’re planning a plated gala, corporate lunch, or multi-day conference, this conversation will show you how to make every bite count — for your guests and for the planet. Because sustainability isn’t a restriction. It’s a recipe for better events.
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345: Eat, Meet, Celebrate: What #EventProfs Can Learn from Scotland’s Food Culture
01/01/2026
345: Eat, Meet, Celebrate: What #EventProfs Can Learn from Scotland’s Food Culture
In this episode, Tracy chats with Flora Munro, Head of Events, Scotland at 2B UK, live from the IMEX America show floor to explore how Scotland’s hospitality, food, and culture create unforgettable event experiences. From castle-sourced venison and hand-dived scallops cooked straight from the sea to whisky tastings (and a spirited debate about haggis and HP “brown” sauce), Flora shares how Scottish culinary traditions are being reimagined for modern meetings and incentives. They also discuss how Scotland leads with inclusion—where accommodating dietary needs is second nature—and sustainability, with menus planned months in advance and ingredients locally sourced to minimize waste and celebrate the land’s abundance. Whether you’re planning your next incentive trip or dreaming of dining with a view of Edinburgh’s Royal Botanic Garden, this episode is a delicious reminder that in Scotland, every meal tells a story—and, as Flora says, “every meal should be devoured.”
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344: How New Zealand Is Redefining Event Menus Through Culture and Sustainability
12/30/2025
344: How New Zealand Is Redefining Event Menus Through Culture and Sustainability
Recorded live from the 100% Pure New Zealand booth at IMEX America, this episode of Eating at a Meeting explores how Aotearoa is redefining event dining through connection, culture, and conscious hospitality. Host Tracy Stuckrath sits down with Loryn Blaikie from the New Zealand International Convention Centre and Natalie Fulton, CMP from Tourism New Zealand to uncover how Māori traditions of kai and kōrero (food and conversation) are inspiring authentic event experiences rooted in wellness, sustainability, and inclusion. From carbon net-zero venues and reusable cup programs to zero-proof wines and allergen-aware menus, discover how New Zealand’s food and beverage philosophy is creating meaningful change—one meal at a time. 🎧 Tune in to learn how to: • Design events that connect culture, cuisine, and community • Integrate sustainability and ethical sourcing into F&B programs • Foster inclusive, wellness-focused dining experiences for every guest
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