379: My Email Management System
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Release Date: 11/12/2025
380: The Intangibles
Empowering Women in Real Estate® - The Podcast with Karen Cooper
In this week’s episode, Karen shares her presentation from the 5th Annual Empowering Women in Real Estate® Conference, titled The Intangibles. While most training in real estate focuses on the tangible — contracts, marketing, scripts, negotiations — the truth is that what often separates good agents from great ones are the intangibles. In this episode, Karen reveals the 10 subtle, often-overlooked qualities that define top-producing agents. These are the habits, perspectives, and small-but-powerful actions that can completely transform your business. If you’ve ever...
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379: My Email Management System
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Drowning in emails? In this episode, Karen walks through the exact email management system she uses to keep multiple inboxes under control—while running businesses, leading a team, raising kids and supporting a 40k+ community. You’ll learn how to: Combine accounts into one working inbox (and when to use a separate “bills-only” address). Use color-coded flags tied to themed days (sales, team, EWRE, personal) so nothing gets lost. Decide fast: delete, do, delegate, or defer—and what “Inbox Zero-ish” really looks like. Unsubscribe...
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378: Building a Flourishing Real Estate Business
Empowering Women in Real Estate® - The Podcast with Karen Cooper
In this special replay episode, Karen shares her recent conversation with Renee Ruth, host of The Platinum Agent Podcast. Together, they dive deep into what it truly takes to build a flourishing real estate business — one that’s both profitable and sustainable. With over 23 years in the industry, Karen opens up about how she’s grown a thriving team, created balance while raising a family, and built Empowering Women in Real Estate® into a community of over 39,000 members. You’ll hear practical strategies and mindset shifts that have stood the test of time...
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377: Systems Series, Part 5 - Protect Your Peace
Empowering Women in Real Estate® - The Podcast with Karen Cooper
The most profitable system you’ll ever build is the one that protects your energy and your peace. In the Systems Series finale, Karen shares a practical framework to guard your time, attention, and emotional bandwidth—so you can lead, serve, and grow without burning out. You’ll learn: How to set communication boundaries (and the rare exceptions) Choosing appointment windows that match your season Designing a daily peace practice you’ll actually keep A simple plan to refill your cup and say authentic yes/no A 15-minute install to put the whole system in motion today Missed...
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376: Systems Series, Part 4 - Visibility
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Being “visible” isn’t about being on every platform—it’s about showing up with intention where it matters most. In Part 4 of the Systems Series, Karen shares a practical visibility system you can run in under an hour a day: Choose focused platforms and show your face regularly Log into your CRM daily to nurture the relationships that pay you Plug into community (local or niche) to deepen connection Create appointments when none exist to generate momentum Protect a weekly content block so you’re not creating in a panic Turn visibility into a repeatable habit...
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375: Systems Series, Part 3 - Follow Up
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Prospecting and nurture bring business in. Follow-up keeps it. In Part 3 of the Systems Series, Karen shares her simple weekly update system—the cadence, scripting, and expectations that reduce client anxiety, cut down inbound “status” calls, and build trust through every phase of a transaction. You’ll learn: Two ways to schedule weekly updates (single-day batch vs. rolling client day) Exactly what to include in seller and buyer updates (active + under contract) How to set expectations at the consult and stick to them Why proactive five-minute updates save hours later ...
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374: Systems Series, Part 2 - Nurture
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Your prospecting system gets you new leads, but it’s your nurture system that keeps your business thriving year after year. In this episode of the Systems Series, I’m breaking down how to create a simple, sustainable nurture system that ensures you stay top of mind with clients, your sphere, and your referral network. I’ll share my real-life approach to monthly, quarterly, and annual nurture activities—including email newsletters, postcards, pop-bys, and client appreciation drawings—and how they all work together to generate consistent business. If you’ve ever overcomplicated your...
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373: Systems Series, Part 1 - Prospecting
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Prospecting. It’s the system most real estate agents love to hate — but it’s also the one your business can’t survive without. In this first episode of my Systems Series, I’m breaking down what prospecting really looks like today, why it doesn’t have to mean cold calls and door knocking, and how to create a system that works for YOU. I’ll share my own “Daily Business Builders” — the prospecting system that has helped me consistently generate business for more than 20 years. These small, repeatable actions have kept my pipeline full through every season of my career. If...
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372: The Business Behind the Business: Systems That Set You Free
Empowering Women in Real Estate® - The Podcast with Karen Cooper
Here’s the truth: systems don’t box you in—they set you free. In this episode, I’m giving you an overview of the five essential systems every real estate business needs … and setting the stage for a special October systems series where we’ll go deeper into each one. Think of this as the “behind-the-scenes business” that makes everything else flow with more ease, consistency, and peace of mind. Listen now to episode 372 of Empowering Women in Real Estate® - The Podcast on your favorite podcast app or by clicking the link below. Click subscribe to be...
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371: The Referral-Based Mindset: Building a Business that Comes to You
Empowering Women in Real Estate® - The Podcast with Karen Cooper
A business that comes to you might sound too good to be true … but it’s not. For 23 years, I’ve built my real estate career on referrals—not cold calls, not door knocking, not chasing leads. And the best part? It’s sustainable, consistent, and actually joyful. In this episode, I’m breaking down how a referral-first mindset really works, why it’s not “passive” at all, and the systems I use to keep the referrals flowing year after year. Listen in now to episode 371 of Empowering Women in Real Estate® - The Podcast for a fresh perspective on building a business...
info_outlineDrowning in emails? In this episode, Karen walks through the exact email management system she uses to keep multiple inboxes under control—while running businesses, leading a team, raising kids and supporting a 40k+ community.
You’ll learn how to:
-
Combine accounts into one working inbox (and when to use a separate “bills-only” address).
-
Use color-coded flags tied to themed days (sales, team, EWRE, personal) so nothing gets lost.
-
Decide fast: delete, do, delegate, or defer—and what “Inbox Zero-ish” really looks like.
-
Unsubscribe ruthlessly, block repeat spammers, and stop obsessive checking.
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Handle time off with a “To Do After Vacation” folder so you return to sanity, not chaos.
A simple, sustainable system to reclaim time—and your peace.
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