Episode 509: Medicare's Telehealth In-Person Visit Requirements: What You Need to Know
Release Date: 03/14/2025
Episode 516: Documentation Dilemmas & Strategies with Dr. Maelisa McCaffrey of QA Prep
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat with Dr. Maelisa McCaffrey of QA Prep about common documentation issues that come up in group practice. We discuss: Maelisa’s background and business, QA Prep Why there aren’t black and white guidelines for documentation How to determine what to include in documentation The most common people who will read your notes Informed consent and documentation, especially for vulnerable populations Progress note templates and policies...
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Episode 515: Syncing Safely: How to Integrate your EHR Calendar with Third-Party Calendars
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share what you need to know about syncing your EHR calendar with HIPAA in mind. We cover: Managing confidentiality and availability of data Having redundancies for worst case scenarios Types of calendar syncs and their benefits and drawbacks How to sync your calendars in a HIPAA-appropriate way Listen here: For more, PCT Resources PCT's free Group Practice Service Selection Workbook & Worksheets -- support for selecting HIPAA-secure,...
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Episode 514: Google Vids: Is It The HIPAA Friendly Version of Loom?
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we discuss using Google Vids in a group therapy practice context. We cover: Popular screen recording software, Loom, and why it’s not HIPAA compliance compatible Google Vids being covered by the Google Workspace BAA Use cases for screen recording software for group practices Key reminders and usage notes for Google Vids Listen here: For more, Resources Google Workspace Help Center: PCT Resources Free on-demand workshop: Free...
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Episode 513: Privacy On The Go: Safeguarding Client Information While Traveling
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share steps to take to protect client information from being accessed at the US border. We discuss: Devices being searched by Customs and Border Patrol at the US border Why border agents can search devices without a warrant HIPAA being the minimum security standard, not the ceiling When HIPAA permits disclosure of PHI How clients can be impacted when PHI is accessed by law enforcement How to conduct a risk analysis of the potential impact of...
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Episode 512: Teletherapy Cross-Jurisdictional Myths: Dispelling Dangerous Loopholes
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we debunk two common but dangerous myths about cross jurisdictional practice for therapists. We discuss: Common myths we hear about practicing telehealth across jurisdictions The risks of unpermitted practice The threshold of client risk (and the only instances where cross-jurisdictional practice is permitted for clients in crisis) What constitutes client abandonment and what doesn’t Requesting temporary practice permission from a different...
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Episode 511: How Secure is Secure Messaging?
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we dive into what group practice owners need to know about encrypted messaging apps. We discuss: Encrypted messaging apps in the news What end to end encryption means What to look for in an encrypted messaging service Why a Business Associate Agreement is necessary The difference in risk landscape for mental health therapists and government officials Safeguards, like device security measures, to take when using secure messaging apps Listen here: For...
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Episode 510: A Potpourri of Updates: Teletherapy, HIPAA, and Medicare
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we’re sharing recent developments related to teletherapy and Medicare, HIPAA’s proposed Security Rule changes, and cross-jurisdictional Compacts. We discuss: Expanded telehealth flexibilities and waivers for Medicare and where things currently stand Reactions to the proposed Security Rule updates Making updates even when they aren’t required to safeguard client info and your practice Timelines for applications opening for the Counseling Compact...
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Episode 509: Medicare's Telehealth In-Person Visit Requirements: What You Need to Know
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we’re dispelling myths about the upcoming in-person visit requirements for Medicare clients. We discuss: The uncertainty in our current regulatory landscape What the in-person visit requirements mean for Medicare clients (and what they don’t mean) Exceptions to the requirements for in-person visits Compliance and documentation for these requirements, in the event of a Medicare audit Steps to take as a therapy practice owner to be prepared for these...
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Episode 508: Reassurance About the Proposed HIPAA Security Rule Change-Induced Panic
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we’re hoping to lower the level of distress around the proposed HIPAA Security Rule changes for therapy practice owners. We discuss: What the some of the proposed changes to the Security Rule are, including penetration testing The timeframe for these changes if they are implemented, and the likelihood they actually will be implemented The rationale behind the proposed changes, and why they’re necessary in our current threat landscape How following...
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Episode 507: BOI Registration Requirement Reinstated: Update
Group Practice Tech
Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we have an update for you on the BOI registration requirements for business owners. We discuss: The recent court decision which reinstated the requirement, and when it goes into effect What our current guidance is on this requirement (and why) Where to file Upcoming regulatory changes that will be more consequential for group practice owners, including changes to Medicare Listen here: For more,
info_outlineWelcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.
In our latest episode, we’re dispelling myths about the upcoming in-person visit requirements for Medicare clients.
We discuss:
- The uncertainty in our current regulatory landscape
- What the in-person visit requirements mean for Medicare clients (and what they don’t mean)
- Exceptions to the requirements for in-person visits
- Compliance and documentation for these requirements, in the event of a Medicare audit
- Steps to take as a therapy practice owner to be prepared for these requirements and communicate them to staff and clients
Listen here: https://personcenteredtech.com/group/podcast/
For more, visit our website.
Resources
- NB: After recording this podcast episode, the House voted to pass the government funding bill, which includes the extension of the in-person requirement waiver through to September 30, 2025 -- now, we wait to see if the bill passes in the Senate, and if the final version includes the extension
- From the American Psychological Association: The telehealth waiver: What psychologists need to know
- From JD SUPRA: Important Updates on Telehealth Coverage for Medicare Providers
PCT Resources
- Relevant CE Training. **New** Live & Recorded: Navigating Legal-Ethical Cross-Jurisdictional Teletherapy Practice in 2025: A Guide for Mental Health Professionals -- 2 Legal-Ethical CE credit hours. Live webinar presentation on March 28th.
- This 2-hour law & ethics seminar presents an updated review of how to legally and ethically navigate cross-jurisdictional teletherapy practice in 2025.
- PCT's Clinical Staff Teletherapy Training
- PCT's Teletherapy Director and Supervisor Training for Group Practices
- PCT's Teletherapy Manuals and Forms for Group Practices
- Group Practice Care Premium
- weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC
- + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost)
- + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more
- For Solo Practitioners: PCT's Telemental Health Certificate Program