IRMS022 - Managing the email of the Netherlands government
IRMS podcast series
In this podcast Vincent Hoolt describes the new guidelines of the Netherlands government towards managing its own email. The guidelines ask Netherlands government agencies to schedule the email accounts of selected key staff for permanent preservation. The officials concerned usually constitute around 5% of the headcount of an agency. The email within the accounts of other staff are retained for ten years. All individuals are able to delete or move personal and trivial email within a window of ten weeks after the email was sent/received. The policy draws its inspiration from...
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IRMS021- Microsoft Teams - a records management perspective
IRMS podcast series
In this podcast Rob Bath joins James Lappin to explore the records management implications of the recent meteoric rise in adoption of Microsoft Teams. Rob describes: measures that can be taken to reduce the risk of Microsoft Teams sprawl, and to ensure that administrators can track the ownership of each Team; the modular structure of MS Teams, the absence of any overarching structure above each Team, and the implications of the fact that the list of an organisation’s Teams is available only to those with access to the Compliance centre of their organisation's Microsoft 365 tenancy; the...
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IRMS020 - Machine learning club
IRMS podcast series
In this podcast Mark Bell (TNA) and Leontien Talboom (UCL and TNA) describe the machine learning club they have set up at the UK National Archives (TNA) to help archivists at TNA develop their AI literacy. They describe how they have taken the group through a series of stages to introduce them to data science, to give them experience of preparing data, and to enable them to develop their intuitions about how different machine learning models work (Naive Bayes, Support vector machines etc.), and an understanding of the challenges that AI can (and can't) be used to tackle....
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The recordkeeping world of G Suite
IRMS podcast series
In this podcast shares his experience of managing records within G Suite. Tom is records management lead at Hackney Council. G Suite provides: communication channels (Gmail, Hangouts, Calendar, and Currents) productivity tools (Docs, Sheets, Slides, Keep, Forms) storage locations - Drive (My Drive and Shared Drive) and Sites Tom talks us through how some of these tools and services can be used for recordkeeping, and how Google Vault and the Admin Panel can be used to manage content, rules and permissions across the suite. This conversation between and Tom...
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IRMS018 - The recordkeeping world of Office 365
IRMS podcast series
In this episode describes the various different component parts of the Office 365 environment that impact on records management. Andrew explains the records management model within Office 365, and the role of the Compliance Admin Centre in the application of retention rules. He discusses the impact on SharePoint of the rise in popularity of MS Teams, and describes the various locations in which Office 365 stores the content created through MS Teams. Andrew describes the relationship between MS Teams and Office 365 Groups, and explains why he recommends that in order to govern MS Teams...
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Alan Pelz-Sharpe on Artificial Intelligence
IRMS podcast series
Alan Pelz-Sharpe discusses the nature of artificial intelligence projects in the information management space.
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IRMS016 - Rich Hale
IRMS podcast series
Rich Hale, Chief Technology Officer for Active Navigation, discusses the analytics and business intelligence capabilities within his company's product. He describes how such capabilities can be used to take action on content held on fileshares, SharePoint and on Microsoft Exchange email servers.
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IRMS015 - Mark Godfrey
IRMS podcast series
Mark Godfrey discusses the reasons why he and Simon Cole co-founded Automated Intelligence, and describes how the company set out to fill the gaps between SharePoint and a fully fledged Enterprise Content Management product
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IRMS014 - Andrew Warland
IRMS podcast series
Andrew Warland discusses the information architecture choices that UnitingCare NSW.ACT made in their SharePoint implementation
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IRMS013- Laurence Hart
IRMS podcast series
discusses trends in collaboration software and records management software
info_outlineIn this podcast Tom Midgley shares his experience of managing records within G Suite.
Tom is records management lead at Hackney Council.
G Suite provides:
- communication channels (Gmail, Hangouts, Calendar, and Currents)
- productivity tools (Docs, Sheets, Slides, Keep, Forms)
- storage locations - Drive (My Drive and Shared Drive) and Sites
Tom talks us through how some of these tools and services can be used for recordkeeping, and how Google Vault and the Admin Panel can be used to manage content, rules and permissions across the suite.
This conversation between James Lappin and Tom Midgley was recorded on Friday 13 March 2020.