The ProjectReady Podcast

Ready to think beyond your common data environment and unlock what's possible when people, systems, and organizations are successfully integrated? Listen now to discover how the architecture, engineering, and construction (AEC) industry and project owners can save time, reduce risk, and drive ROI with a modern collaborative project information management solution. Over the course of this show, listeners will access a trove of thought leadership that will lead to a greater understanding of: * The opportunities that exist when people, systems, CDEs, companies, and other facets of the project are connected. * The technical aspects behind the creation of an IDE and the benefits of successful integration. * Why the user experience is so important when it comes to introducing new technology, improved processes, and the future of the built world. Be sure to subscribe to the ProjectReady Podcast today and never miss an episode.

SharePoint Scalability and the AEC – Challenges and Best Practices 05/20/2024

SharePoint Scalability and the AEC – Challenges and Best Practices Introducing the latest episode of the ProjectReady podcast: " SharePoint Scalability and the AEC – Challenges and Best Practices”, where we look into the intricacies of SharePoint's scalability within the Architecture, Engineering, and Construction (AEC) industry. In this insightful discussion, the podcast examines the misconceptions surrounding SharePoint, emphasizing its transformative capabilities beyond conventional file storage. With our SharePoint experience spanning decades, the podcast navigates through common pitfalls and explores best practices for optimizing SharePoint within project contexts. Understand the challenges posed by haphazard SharePoint deployment, including issues related to information retrieval, governance, and security as well as the importance of structured setups to unlock SharePoint's potential. Moreover, learn the complexities of SharePoint scalability, addressing key challenges such as managing permissions across multiple projects and navigating the intricacies of SharePoint's "Share With" function. Drawing from their extensive experience working with varied clients, the hosts unveil innovative solutions that empower organizations to achieve seamless scalability and effective project management within SharePoint and Microsoft 365. During this podcast you will: Understand the common misconceptions surrounding SharePoint's utility within the AEC industry and discover its transformative potential beyond a basic file repository. Explore the pitfalls of haphazard SharePoint deployment, including challenges related to information retrieval, governance, and security. Uncovering best practices for optimizing SharePoint within project contexts. Gain insights into the intricacies of SharePoint scalability, including managing permissions across multiple projects and navigating the complexities of the "Share With" function. Learn about innovative solutions like ProjectReady that can empower organizations to achieve seamless scalability and efficient project management within SharePoint. Discover actionable strategies for enhancing project efficiency, collaboration, and success in AEC project management through structured SharePoint configurations and effective utilization of its collaborative features. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/31384852

Boost Your Security & Governance With SharePoint For Construction Best Practices 04/19/2024

Boost Your Security & Governance With SharePoint For Construction Best Practices How To Achieve Greater Efficiency When Using SharePoint For Construction Management When using Teams and SharePoint for construction project information management, you can’t afford to overlook solutions that not only keep your information safe but also provide the foundation for further digital transformation. On this episode of The ProjectReady Podcast, and peel back the topic of Microsoft 365 security and governance even further. Listen now to learn how SharePoint taxonomy and roles-based security and governance all come together to help users do more, including leverage AI-driven solutions. If you haven’t listened to our previous episode about go back and give it a listen now. Structure Is Everything Microsoft 365 continues to be at the foundation of nearly every business’s infrastructure. Unfortunately, it’s not easy to manage. This is especially true on complex construction and civil engineering projects. People come and go, roles and phases change, and the IT team is left to make sense of who should have access to what and when. When properly structured, however, managing the security and governance of SharePoint for construction projects can be less of a headache. Joe and Shaili discuss the dynamic nature of complex construction projects. Specifically, the duo considers challenges associated with the changing roles on the project and collaboration with external vendors, partners, and stakeholders. In addition to offering solutions to simplify SharePoint management, our M365 experts dive into the transformative potential of automation and AI-driven solutions, such as Microsoft Copilot in enhancing security and compliance efforts. Leveraging intelligent tools alongside structured taxonomy can help companies achieve greater efficiency and reliability. During this episode. Listeners will learn more about: The relationship between security, governance, and taxonomy in shaping document management and collaboration strategies. The benefits of moving from traditional folder structures towards library-level permissioning. Challenges of complex construction and civil engineering projects and how to use structured taxonomy and nuanced permissions management to solve them in SharePoint and M365. The transformative potential of automation and AI-driven solutions, such as Microsoft Copilot. Strategies for transitioning to a more robust security framework while maintaining user-friendliness and adaptability. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From RFP to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/30904028

How To Master SharePoint Taxonomy & Yield Better Search Results 03/14/2024

How To Master SharePoint Taxonomy & Yield Better Search Results Better SharePoint Taxonomy Drives Better Search, Governance, And Security Having “cut our teeth” in SharePoint, we know firsthand the power and potential of the platform. Yet, we've also observed the common struggles many organizations face when attempting to leverage SharePoint effectively. From misaligned folder structures to challenges with permissions and security, there's often a disconnect between ownership and utilization. At the heart of this podcast discussion is the concept of taxonomy – the hierarchical organization of content to streamline access, improve collaboration, and enhance governance and security. While SharePoint offers unparalleled capabilities for organizing content, setting it up correctly requires strategic planning and knowledge. What You'll Learn After listening to this episode of the ProjectReady Podcast you will: Understand the concept of taxonomy and the advantages and potential challenges associated with implementing it with SharePoint. Learn the role that taxonomy plays in driving governance and security across projects and content. Learn the importance of maintaining consistency to facilitate improved navigation and search. Explore the integration of SharePoint within the broader Microsoft 365 ecosystem. Gain insight into automating governance processes in SharePoint to simplify management and improve user experience. Discover best practices for setting up SharePoint libraries, including grouping libraries and leveraging metadata to enhance organization and searchability. Unlock actionable strategies for optimizing SharePoint for project management, from sourcing authoritative metadata to adopting a holistic approach across all your technology solutions. Whether you're a seasoned SharePoint user or new to the platform, this episode provides valuable insights to elevate your project management practices in AEC industries. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/30375003

What Is Program Management In The AEC & Why You Should Care 02/29/2024

How to Optimize Search for the AEC Industry and Why it Matters 02/09/2024

How to Optimize Search for the AEC Industry and Why it Matters How To Optimize Search Across Your Construction Software Ecosystem How much of your day is wasted trying to find the right design files and documents across the various systems used on your project? The answer may astound you. On this episode of the ProjectReady Podcast, Joe Giegerich and Shaili Modi-Oza explain how to optimize search for the Architecture, Engineering, and Construction (AEC) industry, and project owners. The AEC has become increasingly digital by necessity. But with a greater emphasis in digitalization comes growing pains – in the form of having to manage mass amounts of data, interoperability, security, and governance. Statistics reveal exponential growth in construction data, with a considerable percentage going unused. Check out this episode if you are looking for Search Optimization Best Practices, solutions to help streamline search and project information management, and how clean data is essential for those in the AEC industry looking to introduce AI. After listening to this episode of the ProjectReady Podcast, you will: Understand the challenges posed by the increasing digitalization in the AEC industry. Recognize the negative impact of ineffective search practices. Discover the transformative nature of search optimization and the financial benefits of making a search optimization strategy a priority. Uncover techniques necessary to begin a search and data management strategy. Learn why data hygiene and search optimization are essential for your future AI initiatives to be effective. Learn More To learn more about ProjectReady, visit . Or, to request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across the entire construction software ecosystem. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/29875143

Better Construction Management Tools Empower IT & Maximize Productivity 01/22/2024

Better Construction Management Tools Empower IT & Maximize Productivity Navigating the Challenges of IT Pros in the AEC Companies in the AEC industry often feel the burden of having to manage too many disjointed systems, tight budgets, and rigid security requirements. Because IT plays a pivotal role in shaping the technological infrastructure of their organizations, managing these challenges falls onto IT’s shoulders. In this episode of the ProjectReady Podcast, Joe Giegerich and Shaili Modi-Oza explore the role of IT in the Architecture, Engineering, and Construction (AEC) industry, including how it has evolved to emphasize critical function promoting efficiency, collaboration, and interoperability of the firm’s systems and project team members. Over the next 20 minutes, listeners will: Gain a better understanding of the current challenges IT teams are facing and how an integrated data environment can ease the burden. Uncover and unravel the intricacies of managing project security and governance. Understand the importance of automation and where it can be applied when choosing a software solution and easing the burden on IT Pro. Join us on this transformative journey through the challenges faced by IT professionals in the AEC industry and learn how cutting-edge construction management tools are revolutionizing efficiency and empowering IT initiatives. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/29602468

2023 In Review: What's New, What's Improved, and What's Coming Soon 01/09/2024

Little Things, Big Results 11/30/2023

Little Things, Big Results Stop Losing Time & Money To Trivial Tasks On any given AECO project there are numerous “inconspicuous” tasks that may appear trivial at first but are actually result in HUGE drains on productivity and revenue. Through our collaboration with clients, we've identified various instances of these seemingly minor tasks that, when automated or streamlined, yield tangible and quantifiable savings. In the landscape of AEC projects, where profit often hinges on margins, addressing these operational inefficiencies can significantly enhance an organization's overall productivity. Often-overlooked "little things" in project information management exert a profound influence on efficiency and the bottom line. During this episode of the ProjectReady Podcast, we discuss some of the ways these "insignificant tasks," when multiplied across various projects and employees, significantly hinder an organization's operational efficiency. This discussion explores practical examples of "little things," including: having to log in and out of various systems and projects, inefficient email management, managing security updates, setting up platforms, metadata tagging for easier search, and more. Fortunately, because we prefer to offer solutions rather than complaints, Joe Giegerich and Shaili Modi-Oza concludes the discussion by identifying innovative solutions that are already available to address these major time sucks. Key Takeaways How to identify operational inefficiencies on AECO pojects How to deploy automation to address efficiency challenges How to determine quantifiable returns on investment when attempting to implement change Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28868633

Autodesk University 2023 Recap 11/30/2023

Autodesk University 2023 Recap Recap, Reactions, and Insight from Autodesk University 2023 If you missed this year's Autodesk University conference, you missed out on a wealth of valuable insight. From compelling keynotes featuring thought leaders in the AECO industry to enlightening breakout sessions covering diverse aspects of construction management and hands-on instruction. As exhibitors, we gained a unique perspective on the dynamic developments occurring in the AECO software space. In this special episode of the ProjectReady Podcast, we're summarizing, reacting to, and providing our perspective on the Autodesk University conference. Focus on Autodesk Construction Cloud (ACC) Engaging with attendees on the expo floor revealed a noticeable shift towards embracing efficiency and cloud-based solutions, with a particular emphasis on the role of construction project information management in delivering a comprehensive approach to construction technology and project management. Discussions also highlighted the significance of connecting data and integrating the Autodesk Construction Cloud (ACC) with other platforms like Microsoft 365 and Procore. During this podcast episode, we explored the features of our ProjectReady Autodesk integration that resonated most with attendees. Topics such as content synchronization, Microsoft 365 and Procore integration, automated setup and security of SharePoint, M365 Groups and email management. But it was two of our latest features that stood out most with attendees which include Program Management and the automated setup of Project Sites in the Autodesk Construction Cloud. The Program Management piece was especially of keen interest as for the first time it allowed for the synchronization and connection of multiple instances of Autodesk. This is discussed further in the episode. Conversations with Autodesk representatives also shed light on the enthusiasm surrounding key developments and investments, positioning Autodesk as leaders in seamlessly connecting with other systems. The Future of Cloud-Based Construction Management Software Solutions Looking ahead, as we delve into upcoming plans and the expansion of our own Autodesk integration and reflect on the continuous evolution of Autodesk's construction cloud software solutions in response to industry demands, we are eager to fortify our partnership. This collaboration aims to provide construction professionals with access to even more advanced tools and capabilities. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28867238

Navigating Challenges For AEC Project Owners 10/31/2023

Navigating Challenges For AEC Project Owners Discussing The Need For Better Construction Project Information Management Among Project Owners As the Owner of a construction project, you are responsible for paying the bills and taking on the risk associated with the projects you commission. So why does it seem like you have the least amount of visibility and control of the content and services you’ve paid for? At each phase of a construction project’s lifecycle, your project team is producing volumes of content and with regulations such as ISO 19650, it’s your responsibility to have control of that content and how it comes together. On this episode of the ProjectReady podcast, we’ll navigate the different challenges that owners face in handling project information and discuss different strategies and approaches that can be taken to solve them and get the visibility and control they need on their projects with today’s technology. Digital consulting lead and thought leader and vice president of innovation at OAC Services , join ProjectReady CEO and head of development for this high-level discussion. Listen now to better understand the need for better construction project information management among project owners throughout the AECO industry. What you’ll learn from this podcast: The need for Owners in the AEC industry to more actively participate in data strategies and plans to protect their interests. The importance of data ownership and transparency, especially in cases where there are multiple financial stakeholders involved. This includes the need to manage and track data authorship, data management, and data ownership to ensure trust and accountability. The challenges of data governance, including the absence of a standardized approach, issues with data quality and format, and the need for clear data standards and regulations to prevent data mismanagement and ensure data is used effectively. The challenge and importance of adopting international and national data standards (i.e. – ISO 19650) to facilitate flexibility for end-users and avoid being locked into legacy systems. The need for integration, clarity, and standardization to improve efficiency and accountability. Strategies to solve these Owner challenges including Centralization of Data, Interoperability, Data Governance, and use of an Integrated Data Environment. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28464611

Managing the Chaos of Document Control 10/19/2023

Managing the Chaos of Document Control How To Drive Collaborative Project Information Management For AEC Document Controllers When working as a team on any given project, architects, engineers, contractors, and project owners struggle with the relentless influx of content scattered across various systems ranging from specialized AEC platforms to email threads. In this episode of the ProjectReady podcast, "Managing the Chaos of Document Control: Navigating the Challenges of Document Controllers in the AEC," Joe Giegerich and Shail Modi Oza explore the complex landscape that document controllers across all organizations face. These professionals are tasked with organizing and securing a vast amount of data, and the insights shared in this podcast episode shed light on the collaborative project information management challenges and strategies for success within an integrated data environment. A Document Controller’s Pathway Toward Success: Collaborative Project Information Management On this episode of the ProjectReady Podcast, listeners will learn the critical role of integration in the AEC and management of content within the scope of collaborative project information management. With multiple systems in play, including Autodesk, Procore and Microsoft 365, document controllers must bring these platforms together to create a unified document control strategy. Discover how scalable taxonomies are essential to efficient document management, allowing document controllers to categorize content, assign metadata, and ensure organization regardless of project size. Additionally, learn how data security challenges require careful handling of permissions and access rights for dynamic teams. This episode of the ProjectReady podcast also dives into the challenges and solutions for managing large document volumes, reducing manual effort with automated workflows, and maintaining an audit trail for transparency and accountability. The insight discussed throughout this conversation serves as a guide for document controllers and AEC professionals looking to find the right software that will help streamline their document control processes, reduce risks, and enhance project success. On this episode, Joe and Shaili specifically discuss: Content Chaos: Explore the challenges that document controllers face when managing the vast amount of content spread across various systems, including emails and specialized AEC platforms. Integration is Key: Learn about the importance of integrating multiple systems and how it plays a pivotal role in streamlining document control processes. Best-of-Breed Solutions: Discover the benefits of adopting best-of-breed platforms that cater to the specific needs of AEC projects, rather than trying to fit everything into a single monolithic system. Scalable Taxonomies: Understand the significance of establishing scalable taxonomies to create a structured hierarchy for content, making it easier to manage and report on. Data Security: Gain insights into the challenges of data security, especially when dealing with dynamic internal and external team members and learn how to maintain secure access to documents. Managing Large Volumes of Documents: Explore strategies for efficiently handling large sets of documents, automating processes, and reducing manual effort to ensure smooth project management. Audit Trail and Reporting: Learn about the critical role of maintaining an audit trail and effective reporting for milestones, payment, and compliance to achieve project success and reduce legal risks in the AEC industry. Listen now to learn how you can finally manage the chaos associated with document control on large collaborative projects. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28368497

Procore Groundbreak Recap 10/05/2023

Procore Groundbreak Recap Recap, Reactions, and Insight From Procore Groundbreak If you weren't at conference this year, you certainly missed out on some incredible insights. From incredible keynotes featuring AECO industry thought leaders to informative breakout sessions covering a range of construction management insight and hands-on instruction, there was something for everybody. As an exhibitor, we had a great vantage point into some of the exciting developments taking place in the AECO software space. So, on this special episode of the , we're recapping, reacting to, and providing our own insight into the Procore Groundbreak conference. AECO Software Solutions In Focus Talking with attendees on the expo floor demonstrated, to us, a shift toward embracing efficiency and cloud-based solutions with emphasis on construction project information management's role in delivering a holistic approach to construction technology and project management. A prevalent theme that ultimately emerged from our discussions was the concept of a modular approach to construction technology, recognizing the need to accommodate various systems not just within a company but across projects. Connecting data and integrating with were also key talking points. On a previous podcast, we discussed the ProjectReady Procore integration features that resonated most with attendees. Content synchronization, Procore/BIM 360 integration, automated setup and security of SharePoint, M365 Groups, and Procore projects, and other collaborative project information management solutions were top of mind. And, in conversations with Procore representatives, we heard about the excitement surrounding "The Ribbon" and Procore's substantial investment in developing APIs, positioning them as leaders in connecting with other systems. What's Next For Cloud Based Construction Management Sofware Solutions Looking to the future, as we explore upcoming plans and expansion of our own Procore integration and reflect on the continuous evolution of Procore's cloud construction project management software solutions in response to industry demands, we are excited to strengthen our partnership while giving construction professionals access to even better tools. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28214405

It's A Modular World: Building The Enterprise Through A Modular Approach 10/05/2023

User Experience Is The New Middleware 09/22/2023

User Experience Is The New Middleware Why The User Experience Is Vital To Adoption & Success Middleware, traditionally known for connecting data in different applications, has undergone a transformation and is no longer just about data connections in the background but also about the front-end user experience that sits atop it. Users don’t need to know where the data is coming from, just that it is the right data, delivered to them in a way they can take action on. Emphasizing the user experience while connecting backend data is important, providing users with intuitive workflows and seamless collaboration tools is equally vital. Without a user-friendly interface and governance structure, even the most robust solution can fall short of its potential. On this episode of the ProjectReady podcast, CEO Joe Giegerich and Head of Development Shaili Modi Oza delve into the significance of metadata mapping, APIs, and cloud technologies in building and using integrated solutions, emphasizing how these elements facilitate data integration across diverse systems. Additionally, the duo seeks to help listeners understand the importance of choosing systems that are conducive to integration and why it is so important for organizations to prioritize user-friendly interfaces, standardize processes, and choose systems that enable seamless data integration to harness the full potential of all the data you work with on an AEC project. During This Episode Listeners Will Learn: Why The User Experience Is Vital To Successful Adoption: Understand why a seamless and user-friendly interface is essential for the success of solutions that bring data together, enabling users to access, interact with, and collaborate on data effectively. The Significance Of Metadata Mapping and APIs: Explore the significance of metadata mapping and application programming interfaces (APIs) in modern middleware, and how they facilitate data integration across various systems. How To Choose The Right Systems: Learn about the importance of selecting systems that are conducive to integration and how cloud technologies have revolutionized data connections. The Difference Between Standardization and Off-the-Shelf Solutions: Discover the benefits of standardized processes and off-the-shelf solutions like ProjectReady, which leverage collective experiences to provide user-friendly and standardized middleware layers for enhanced data management and collaboration. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/28115114

Microsoft Teams and the AEC 09/07/2023

Microsoft Teams and the AEC Understanding the Challenges, Benefits and Best Practices of using Microsoft Teams on your AEC Projects In a rapidly evolving landscape where remote collaboration is the new norm, Microsoft Teams emerged as a powerful tool to connect dispersed teams, internally and externally, in the AEC. On this episode of the ProjectReady Podcast, join ProjectReady CEO and Head of Development as they discuss Microsoft Team’s administrative challenges, best practices, and intuitive features that make Teams an indispensable choice for fostering seamless collaboration in the AEC sector. This podcast episode highlights the challenges faced by organizations in terms of Teams' governance, security, and document management because without proper setup and governance, Teams can lead to ungoverned sprawl and security issues. Joe and Shaili share insights on how to organize Teams effectively and address security concerns to maximize its potential for your projects. In addition, discover how ProjectReady's innovative approach to integration extends and enhances the Teams experience, facilitating seamless integration, automated setup and added value to AEC professionals. During this episode you will learn: The tools and benefits offered by Microsoft Teams to collaborate seamlessly by enabling teams to communicate, share documents, and work together from anywhere. The organizational challenges that can be brough on by Teams if not structured properly and best practices for establishing governance policies to ensure Teams are set up and managed correctly. Integrating Teams with the rest of Microsoft 365 as well as the other platforms you use on your projects. How to navigate the security challenges within Teams regarding shared documents when differentiating access for internal and external team members. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27972573

Email Management and the AEC 08/22/2023

Email Management and the AEC How Much Control & Visibility Do You Have of Your Email Content? Email, often considered just silo within which information is stored, holds a wealth of project-critical information. Unfortunately, managing email brings numerous challenges for professionals in the Architecture, Engineering, and Construction (AEC) industry. This episode of the Project Ready podcast, featuring and , will explore email management challenges and solutions for the AEC. Read on to learn more about what you will hear on this episode. Project scope changes and crucial correspondence are frequently buried within employees' inboxes, . Ignoring the importance of incorporating email data into a system of record poses considerable risks, including delays, rework, litigation exposure, and diminished efficiency. And the challenges don't stop there. Searching for relevant emails within project contexts can be an uphill task due to the lack of streamlined processes for attaching emails, assigning metadata, and capturing workflows. Additionally, a significant portion of project-related reviews, approvals, and RFIs are initiated from email communication, highlighting the need for improved workflow management and enhanced visibility. So, what should you look for in an Email Management Solution? Tune in to explore the critical features that ensure seamless capturing, tracking, and searchability of vital information from emails. From registering emails and attachments to projects for increased visibility to managing complex workflows and creating tasks, we'll guide you through the must-have functionalities. And, for more information and solutions, visit . During This Episode, You Will Learn: Why effective email management in the context of a project is important and the unique challenges AEC professionals face when dealing with emails. How streamlined workflows can help project teams organize and manage project-related emails. The importance of integrating email management into your organization’s project information management strategy. How Microsoft 365 (M365) Groups can be used to centralize project-related emails. How ProjectReady delivers effective email and workflow management directly out of Outlook. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27819609

SharePoint And The AEC 08/09/2023

SharePoint And The AEC Need To Boost ROI? Discover The Benefits Of SharePoint For Construction Companies Microsoft’s SharePoint is renowned for its collaborative features, making it one of the best tools for file and document storage while allowing construction teams to work together seamlessly. Its integration with the rest of the M365 stack enhances its capabilities giving it the potential to be a great tool to help with the management of project information on an AEC project. However, there are challenges, especially when it comes to the setup and customization of SharePoint for a construction company’s unique needs – particularly pertaining to the ongoing management of security across a project’s lifecycle. SharePoint tends to have a poor reputation among end-users. Many perceive the platform as needing a ton of overhead to use and maintain. As a result, many companies avoid using SharePoint for their construction project needs, despite the fact they likely already own it. As a result, these companies are missing out on a huge opportunity to drive ROI. This podcast episode discusses best practices for setting up SharePoint and maintaining effective security, taxonomy, and libraries; emphasizing the importance of automation in these processes to alleviate the burden on IT departments and end-users. By automating user provisioning, security trimming, and metadata tagging, construction companies and design firms can leverage SharePoint to its full potential making it a very powerful tool for future AEC projects. Listeners Will Discover: The power of SharePoint as a collaboration tool in the Architecture, Engineering, and Construction (AEC) industry. Best practices for organizing SharePoint libraries, implementing metadata, and automating user provisioning and security trimming. The complexities of managing permissions at scale and how automation can streamline access control for external collaborators. How Project Ready's automation solutions can simplify SharePoint setup and ongoing management. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27702534

The Art of the Possible: Part 2 - Creating The Integrated Data Environment 07/27/2023

The Art of the Possible: Part 2 - Creating The Integrated Data Environment Can We Finally Put An End To Siloed Data In The AEC? The world is more connected than ever before, and with the tools and APIs available today, the ability to solve the challenge of interoperability has finally become a reality. Join ProjectReady CEO Joe Giegerich & Head of Product Development Shaili Modi Oza as they discuss their approach to solving the challenge of interoperability with the integrated data environment or IDE during Part 2 of “The Art of the Possible: Exploring What’s Possible Today: Creating the Integrated Data Environment.” About Today's Episode An IDE brings together different systems, platforms, and common data environments (CDEs) used by different internal and external team members on a project. In the AEC space, commonly used CDEs include Procore, Autodesk Construction Cloud, and Microsoft 365. The goal of an IDE is to prioritize the project, regardless of the systems in play. In doing so, an IDE makes it possible to seamlessly integrate workflows, data, and people to facilitate a single source of truth. After listening to this episode of the ProjectReady podcast, you’ll gain a better understanding of: What’s possible today for those looking to connect systems to better manage an AEC project. The concept of an Integrated Data Environment (IDE) and its benefits. How APIs promote system integration and why more companies should get involved. The challenge and importance of managing governance and security across systems. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27582879

Garbage In, Garbage Out: AI In The AEC & The Importance Of Clean Data 07/13/2023

Garbage In, Garbage Out: AI In The AEC & The Importance Of Clean Data How To Help AI Reach Its Full Potential In The Industry AI and Data driven decisions are the hot topics and buzzwords of the day. But what does that all really mean in practical terms and what are the prerequisites and best practices as it relates to what machine learning and AI can achieve to drive data driven decisions. Artificial Intelligence (AI) is only as powerful as the data that feeds it, making the quality of data critically important for AI systems to deliver accurate and valuable results. On this episode of the ProjectReady podcast, we delve into the intersection of AI and the Architecture, Engineering, and Construction (AEC) industry, exploring the challenges and opportunities of leveraging AI in decision-making processes with Digital Transformation expert , and , Senior Vice President at , Inc Ultimately, the goal of this episode is to challenge the notion that AI, alone, is the key to data-driven decisions and assert that the real challenge lies in providing accurate, comprehensive, and scalable data. After all, as the old adage goes “Garbage In becomes Garbage Out.” With the sheer volume of data spanning across a project’s phases and actors the AEC has its own unique challenges. And what is key is to understand the human interactions and collaboration driven by the workflows and content that comprise the history of a project's transactions. With the focus on the importance of high-quality data and its integration across the AEC industry to feed AI’s potential, listeners will learn more about: The need to bring together disparate data sources and contextualize them effectively How scalable taxonomies driven by metadata provide the foundation for AI to make a significant impact. Use of AI today and the potential of AI in the AEC industry. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27436587

The Power And Importance Of Metadata On An AEC Project 06/30/2023

Making Microsoft 365 Work For The AEC 06/30/2023

Making Microsoft 365 Work For The AEC Need a way to maximize your construction project information management strategy? Consider utilizing tools already at your disposal. You may not even realize how much power you already have at your fingertips. Did you know, if you’re using Outlook to send and receive email, you already own Microsoft 365? When deployed and setup correctly, M365 can be a great driver for better efficiency and information management at your organization. Unfortunately, with all the M365 products on your plate, like SharePoint, Microsoft Teams, Outlook, etc., it’s easy to get overwhelmed. On this podcast ProjectReady CEO & Head of Product Development discuss all things M365 and the AEC. Learn common challenges AEC teams face when trying to implement a strategy. Then uncover what’s possible with SharePoint, Teams, and Outlook. The duo will also reveal some best practices for getting started with M365 at your organization. You’ll also hear how today’s APIs make it possible to seamlessly integrate M365 with the rest of your project tech ecosystem. After listening to this episode of the ProjectReady podcast, you’ll gain a better understanding of: The challenge of utilizing Microsoft 365 on AEC projects. Best practices for the use of SharePoint, Teams and Outlook. Microsoft APIs and their ability to bring project systems together. About ProjectReady From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability. Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . Learn More To learn more about ProjectReady, visit . To request a free demonstration of ProjectReady, . /episode/index/show/81d6ff55-e8d3-4755-8973-87d3ed2837be/id/27336990

The Art of the Possible: Part 1 - Solving The Challenge of Siloed Data 06/29/2023

The ProjectReady Podcast

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