VRTAC-QM Manager Minute: Pathways to Partnership DIF in Colorado

Join us for the latest episode of the Manager Minute podcast, where host Carol Pankow sits down with the incredible Serina Gilbert, Cheryl Carver, and Peter Pike from Colorado's Pathways to Partnership DIF Grant!

In this episode, they dive into their groundbreaking Pathways to Partnership project, a collaborative initiative designed to enhance outcomes for children and youth with disabilities. Discover how they're embedding VR counselors in schools, launching the innovative “Map My Transition” app, and partnering with Centers for Independent Living to create a brighter future.

Tune in as the team shares valuable insights, learning experiences they've faced, and what’s on the horizon for the grant’s second year. Don’t miss this inspiring conversation about transforming lives through partnership and innovation!

Listen Here

 

Full Transcript:

 

{Music}

Serina: To support the families that are surrounding these young adults with disabilities, as well, to help them gain the skills to be able to help those students move into competitive, integrated employment.

 

Peter: The centers for Independent Living are required to deliver core services in one core service is supporting young adults transitioning into high school.

 

Cheryl: We will actually incorporate those components of the six core skill sets and the age ranges, along with all of those local partners into map my transition.

 

Serina: Gosh, there's so many things we're doing.

 

^{Intro Voice: Manager Minute brought to you by the VRTAC for Quality Management, Conversations powered by VR, one manager at a time, one minute at a time. Here is your host Carol Pankow.}

 

Carol: Well, welcome to the manager minute. Joining me in the studio today are the Tri-Force from Colorado, Serina Gilbert, Cheryl Carver, and Peter Pike, Co-project, directors for Colorado Partnerships for Partnership DIF Grant. So how are things going for you, Serina?

 

Serina: I'm doing fantastic. I like that word Tri-Force. It feels really, really fancy. It's October here and it's like almost 80 degrees, so I'm happy.

 

Carol:  Ahh, good for you. You know what? In fact, I had to use a little ChatGPT because I said, well, how could I describe a fearsome threesome? And they gave me all these different things. And I went, I'm going to go Tri-Force. I really liked it.

 

Serina: So don't tell people your AI secrets. You came up with that all on your own. you did it.

 

Carol: I know, I know, how about you, Cheryl? You are old hat at this. I got to talk to you a couple years ago, which was super fun. So Cheryl's like the podcast queen now. She's on this twice.

 

Cheryl: I'm with Serina, though. I liked that word too. I thought it was empowering. I think this is awesome. We're going to have to use that again. Things are going well. Always busy though, you know, and the DIF grant has added to that, but in an awesome way in terms of growing, expanding and learning. So we're excited to be here today.

 

Carol: Awesome. And Peter, welcome to the podcast. I'm so excited you are on. How are you doing?

 

Peter: Well, I got to tell you, I'm a little nervous. This is my first time joining a podcast, so I'm not sure how it's going to go, but I appreciate the opportunity. And I'm coming off of two big meetings today, one with the Centers for Independent Living, where we get to get caught up on priority topics, and of course, our Disability Innovation team meeting. We meet on a regular basis. So the timing is great.

 

Carol: Good. Well, you're all bringing the energy. So that's great. So I just want to do a little quick refresher for our listeners so they understand what the earth we're talking about. So I have been doing different series on the Disability Innovation Fund grants. And this particular grant has to do with the Pathways to Partnership grant that was funded by RSA, and it supports projects aimed at fostering deeper collaboration between agencies. Turning these collaborations into true partnerships, and the projects aim to enhance service delivery by piloting cohesive models that better manage resources, while coordinating efforts to improve outcomes for children and youth with disabilities and their support systems, ultimately facilitating smoother transitions. And Colorado is wrapping up the first year of the grants. So let's dive in and see how things are progressing. All right. So let's get into it Serina, I'm going to kick off with you first. Could you just start by telling our listeners a little bit about yourself and how you got involved in VR?

 

Serina: Sure. So you already know my name is Serina Gilbert, and I'm currently a program manager under our youth services team with the Division of Voc Rehab here in Colorado. I actually got involved with VR because I was a recipient of VR services way back when, when I was in college, and while I was receiving services, I kind of flipped the script around, I was like, well, what do you do? This looks fun. Like, I want to learn this. So I got my master's and a few years later, here I am. So I've always enjoyed working with youth. That's always been my passion and I'm super excited to even be in this role.

 

Carol: Awesome. So, Peter, what's your journey to get to VR? Tell us a little bit about you.

 

Peter: Well, that's a great question. My name is Peter Pike and I work for what's called the Colorado Office of Independent Living Services, which is part of the Division of Vocational Rehabilitation. And I got to tell you, for a couple decades, I actually worked outside of the Division of Vocational Rehabilitation as a vendor and as like a community partner on different grants. And a few years back, Colorado established this Office of Independent Living Services, dedicated to working with nonprofits called the Centers for Independent Living. That's how I got involved with the Division of Vocational Rehabilitation, and I'm also a person with a Non-visible disability. And so this fits very nicely in terms of my philosophy and being part of the Division of Vocational Rehabilitation.

 

Carol: I love that because you bring a whole other perspective. Having come from that vendor field. So you've got some things going on that can contribute greatly to the agency and this project for sure. And Cheryl, last but not least, you know, it's been two years, but let's tell our listeners again a little bit about you and your journey into VR.

 

Cheryl: Well, mine is not as direct as Peter's or Serina. Again, my name is Cheryl Carver. I am the second program manager we have here in the state of Colorado under Voc Rehab for our youth services and transition programming. So Serina and I work very closely together. I kind of fell into this by accident, but I have always been in healthcare related fields. I've worked for the independent living centers. I've also worked in assisted living and I worked as a vendor as well with DVR in the mental health sector. After that, I really lucked out and was able to apply for a position. That was 24 years ago and I joined the youth services team 20 years ago, so it's been an indirect path, but once I found my niche, I have loved growing in this position with youth services at the administrative level.

 

Carol: I love it, you know, no matter which way, if you come in a direct way or lots of people, it's kind of a long and winding road to get into VR. Whatever way you get here, we love the energy you all are bringing, and we think it's great because people are bringing all kinds of different perspectives to the work now. I was super excited about your project when I was reading through RSA's website and looking at the little synopsis, and I'm like, oh, I got to grab the Colorado people first. You're the first in my group on this particular topic, and I understand that your project has multiple components. Can you give our listeners a little overview of the project and what you aim to accomplish? And I think, Serina, you were going to kind of give us the big picture to start out with.

 

Serina: Yes, it's a very big picture. So I'm sorry. We dreamed really big when we saw this grant posting last spring. We saw a lot of opportunity in our state to maybe help build some capacity and some connectedness throughout the state. So one piece of it is we started out by deciding to build what we're calling interdisciplinary teams. And what that is, is traditionally in Colorado, we don't usually have DVR counselors housed specifically in the school districts. We do have counselors that liaison with the district, but they are not like actually full time there. So we actually just did some hiring, and we'll have a couple of counselors starting in the next few weeks that will be housed directly in the local school districts and embedded with the school transition teams to make sure that services are able to be delivered to the students with disabilities within those districts. Another super exciting part that coincides with that is that there'll be services provided by the Centers for Independent Living, which Peter will talk a little bit more about as well, to make sure that there's a dedicated service provider to be able to help support those teams. And one really big, huge thing that we're really excited about is what's going to be called Map My Transition. And we jokingly call this the You are Here Website. So it's going to be a website and iOS app and an Android app designed for students, their families, educators and service providers and other community agencies within the state of Colorado. And the way that it'll work is we'll start from the student perspective, as the student will create an account on the site, they'll be asked a few questions about where they reside and what their long and short term goals are, and then they'll be presented with customized resources and videos that are specific to what their needs are, and specifically, how to get connected with the agencies that can support them. The super exciting part about that is that that also allows kind of that turnover resistant piece of things, because The educators and the service providers can also see that same list of community providers that are specific to their geographic region. So if somebody leaves a position, the next person can come into that position and get connected on this website and instantly know who their community partners are within their geographic area to connect with.

 

Carol: I love that app idea though.

 

Serina: I'm so excited about it.

 

Carol: Well, you know, when you talk about kids like students, man, they're not. Don't email them. They're not out looking on the internet.

 

serina: No.

 

Carol: like their phone is their life. Like they need everything to be direct connect that way. That's how they're going to, you're very smart to go that route.

 

Serina: Yeah. So we're super excited. Also gosh, there's so many things we're doing also to support the students. We are partnering with our family led organizations to support the families that are surrounding these young adults with disabilities, as well, to help them gain the skills to be able to help those students move into competitive, integrated employment. But then that's not all, I feel like a game show host.

 

Carol: Do tell more.

 

Serina: I know, I know. I'll have Cheryl talk a little bit about our interagency transition building as well, because that Map My Transition is also going to support that aspect of what we're doing here in Colorado.

 

Carol: I think that's cue to you, Cheryl.

 

Cheryl: I was just going to say, is that my cue? so five years ago, Colorado began an initiative through the National Assistance Center on Transition Coalition, and we began looking around the state to identify where our own gaps and weaknesses were as it pertains to interagency coordination teams. What we discovered were several of the components that Serina has mentioned that we hope to build into Map My Transition. Things like we were having trouble sustaining interagency transition teams, and that was due in large part because of turnover and staff. When interagency transition teams were coming together locally, they placed those responsibilities with an individual instead of their position. And as a result of that, once that person left, there was nobody to continue on with the work. And these interagency transition teams just eventually dissolved. Additionally, they really didn't have any goals that kept them together and gave them a reason for continuing to come together. So we wanted to help the local partners rediscover their interagency transition teams, identify tools that would help bring them together and give them an actual purpose. As a result of that work, what we created was a workbook for all partners that come to the table locally in these interagency transition team efforts, every partner at that table is required to identify within six core skill set areas that we've put together an age range, what services they actually provide. That way, when education is working on developing an IEP, an Individualized Education Program, or other entities sitting around the table like the division of Voc Rehab, developing their individualized plans for employment, we can look and see what areas does this student need to grow in, depending upon their age and their skill gap.

With that, then we can pick and choose and strategically work together towards the same goals with that student. So we actually have coordinated student outcomes. We are not duplicating services. The challenge we faced was that the workbook, because we didn't have any backing to help us complete this, is overwhelming and it's difficult to use. And as a result of that, again, this is where Map My Transition comes in. We will actually incorporate those components of the six core skill sets and the age ranges, along with all of those local partners into Map My Transition so it will be easier for all users, whether it is the youth themselves or a family member, or any one of the number of entities that sit around an interagency transition table to be able to go in and see, we know what the students ultimate goals are, and these are the areas we are working on. So let's take a look at and consider what are the choices for the service providers. So I am also extremely excited about Map My Transition, because I think it is going to be fabulous in terms of what we are envisioning to create, as well as to help interagency transition teams accomplish that coordinated student outcome.

 

Carol: I think that is going to be super replicable across the country, like the work you guys are putting into that, because I know that's one of the things with the DIF grant, they're hoping that some of the things you all create are going to help other states out there. And that particular piece, I think that's fascinating. I think that sounds really cool.

 

Cheryl: I agree. So with that, we'll take it to the next level, if you will, and continue to enhance, we hope at least. What else would do you want me to kick it back to you, Serina, for apprenticeships or family member training?

 

Serina: I forgot about our apprenticeship piece because we're just doing so many things. We shot for the moon, right?

 

Carol: Yes, yes you did. There's like, 20 moving parts on this thing. I'm like, wow.

 

Serina: Cheryl is correct. One other aspect was to make sure that we're connecting young adults with apprenticeship and pre-apprenticeship opportunities. So we are partnering with our apprenticeship representatives here in Colorado within the Department of Labor and Employment, called Apprenticeship Colorado, and they will be helping the counselors and the interagency teams learn about how to connect with employers for apprenticeships and actually be developing apprenticeships in the areas that we're serving. And then they're also going to create training for us to put on Map My Transition for future reference, but also train our staff on it. I did talk a little bit about the family led organizations in the training, but what we didn't talk a lot about was the Centers for Independent Living Partnerships, and I'd love for Peter to be able to cover that a little bit for us.

 

Carol: Peter, I know you're passionate about those CILs for sure.

 

Peter: Yeah, I always love the opportunity to talk about the Centers for Independent Living. And maybe a starting point is to just briefly talk about what is the Center for Independent Living, right? These are nonprofit organizations that actually exist in every state of the Union. And so in Colorado, we have nine centers for independent living that are focused on helping people with disabilities of all ages, any disability type, living as independently as they can. And I want to be clear, that doesn't mean they are residential facilities. These non-profits are not residential facilities. They are non-profits that we have contracts with to support people living independently in the community, and they are a key partner. One of the great things about this grant is there was a requirement that Centers for Independent Living be part of this grant. And so with that, it really accentuates some of the strengths that they have. There are two things that come to mind. Number one is the Centers for Independent Living provide peer support services. What that means is that these organizations have over 50% people with disabilities from the board of directors, all the way down to their entry level staff. And that is key because an emphasis of this program is peer support services. So in their work for this grant, that's what they're going to be doing, is working with young adults in high school, transitioning out of high school to Address and navigate some of the adult issues that come up, whether that be employment, post-secondary education and otherwise. So that's an important strength.

The second strength that I believe the Centers for Independent Living offer is that this service system you don't age out of just because you turn 18 doesn't mean, oh no, now there's another program I need to join. As I said earlier, Centers for Independent Living serve all ages of all disability types. So that provides a key continuity of services as folks transition out of high school into what's next. So in addition to that, the Centers for Independent Living will have contracts with the centers for Independent Living, serving on the interagency teams and some of the expectations in terms of the services they're going to be providing are things like benefits, planning services, things like financial literacy. They'll be focused on supporting and educating people on accessing what are called ABLE accounts. Able stands for achieving a Better Life Experience, but it's an opportunity for these young adults to actually increase their assets and resources. In addition to that, they will also be serving as vendors for the Division of Vocational Rehabilitation. And so those are key elements that they'll play in working alongside the interagency transition teams with the school districts, with the Division of Vocational Rehabilitation. So it is a great opportunity for those organizations to really illustrate their strengths and the difference they make in the lives of people with disabilities.

 

Carol: I love that you are leveraging the Centers for Independent Living, because I think sometimes people I don't know, they're there, but you sort of forget about them as being a resource for more than maybe folks are thinking about. Oh, somebody needs a ramp to get into their house. Let's call the CILs, you know, type of thing. But they have a lot more going for them. And they're strategically positioned throughout your state and in every state. You know, they're all throughout all the geographic areas. So they're excellent partner to leverage. When you're looking at an endeavor like this I think that's smart.

 

Peter: You know Carol, it also fills one more gap. Like the Centers for Independent Living are required to deliver core services, and one core service is supporting young adults transitioning into high school. So with this particular project, they're actually working with youth in the schools. That's not necessarily part of their core services. So it really complements the opportunity to start the work earlier and support it ongoing even when they're out of high school.

 

Carol: Yeah, I really like that, Peter, I think that is so great. So I know you guys are you know, you're at the end of year one and you made it. You made it through year one. What kind of learning experiences. And I love it because I'm not going to say what sort of challenges did you have? What learning experiences have you had so far? Cheryl, I think I'm kicking that to you.

 

Cheryl: You are. So while this is a multi-pronged approach that we are taking, if you will, with several different outcomes for each one, we have encountered challenges that we have had to overcome or lessons we have had to learn along the entire way, starting from the very beginning with communication. Even between this Tri-Force. And I don't think it's a terrible thing to mention. That was one of the things that the grant reviewers brought up how, as three managers, are you going to do this job together? And we were like, we can manage this, we can handle this. We did. We had to learn how to communicate well together. We had to understand one another's styles and figure out what worked best for each of us in order to come together, agree upon things and respect when somebody didn't, and hear them out, even if that was not the direction we were going to go in. Inclusion has been another one. While we put above everything equity and diversity and inclusion. Just because we are the division of Voc Rehab, it's still easy to overlook or forget to give certain audiences the opportunity to have a say in things, especially something this large. And when you're moving forward and you've got deadlines and timelines, having to take a step back and say, wait a minute, did we check with everyone is really, really hard. So fortunately, again, because there's three of us, we always have that one that raises their hand and says, wait a minute, did we do that? So it's good to have that piece there.

When we're working with our planning and advisory team or other partners around the table, we are also learning all about marketing and how to go about getting the marketing. We need to message things correctly and deliver that message out there to the communities about things as simple as trainings that we hope to offer to family members in partnership with our parental consortium here in Colorado. We are maintaining, I think maintaining is a good word, maintaining a huge, massive budget and having to be willing to be flexible within that budget. We are given certain parameters to operate within, and we have to go about getting changes approved periodically. But every time we turn around, there's been another new need or a new requirement or oh, wait a minute, we calculated that wrong. So we've got to go back and recalculate it. It has absolutely been, I think, a learning process for all of us. Another area that we have worked very diligently in is just as a state government, where we have had to learn different processes and procedures. Things have taken longer than we expected, having to write reports in certain manners or fill out certain forms. That in and of itself has been a hurdle that we have had to overcome together in regards to learning things.

 

Carol: You guys are not unique. I mean, I do ask this question of everybody when I'm talking about the DIF grants, just because the learning opportunities you've had this first year, it is really common because there are so many systems and practices and processes within each state. Everybody's got their own little nuances and things. And when it isn't your everyday job to navigate those and you now are co-directing, you know, this Tri-Force and this lovely DIF grant, and you're getting exposed to all these other processes that you didn't know about. It is quite a learning curve just to get through all of that. And once you get it figured out, then you fundamentally go, okay, you know, year two gets easier. It's like, all right, now we figured out all the pieces of the process and it gets better as you go along. So that is common. Everybody, I don't think I've talked to anybody across the country that hasn't had that as well. So I think you guys stated that really nicely. Now I know you all when I got to visit with you a little earlier, you had mentioned that you had this really important realization about your service model and that maybe it doesn't work like you thought it was going to work. When you are conceptualizing something and then you're going to put it into practice. So I don't know. Peter, can you talk a little bit more about that?

 

Peter: Yes, thanks. I'd be happy to. So as we've been talking, we talk about establishing three pilot sites or three interagency teams. And so we went through a process with our planning and advisory team, came up with a matrix, and we were able to identify three sites. And so we have this vision in this model about how those sites are going to be implemented and moving forward, including the Centers for Independent Living. And so one of the communities where we are working to establish a pilot site is in northwestern Colorado. And the school district that's involved is based out of a rural community, but it's also a mountainous resort community. And so what that means is the cost of living in that particular area actually is pretty high. And there's been articles on it within the city and across the state talking about challenges, just filling some government positions in that community. And so as we were having conversations with that interagency team, particularly the Center for Independent Living, that serves not just that community, but a five county area, they talked about the challenges. If we're going to have a contract with and bringing on a staff because the wage and the affordability for someone to live in the community that they're serving don't align very well.

And so we've had to sort of pause and talk with our local partners about, man, what does this need to look like in order to meet the needs of the students and families in that school district, and at the same time, navigate some of these real issues around the cost of living. And so we're taking some extra steps in working with the Center for Independent Living and the school district to identify maybe where do we need to bring in new partners or other partners, or what are alternative ways to deliver the services that are necessary to meet the needs of the youth and families, right? Just because you're living in a resort area doesn't mean everybody is of the same economic class. And so our aim with this project is to make sure we're serving underrepresented communities. And sometimes socioeconomic status is kind of an important factor in that way. And so we have to take more time and understand how best to meet the needs of that community and how it might look different than the other two communities where we're continuing to move forward with all the parts.

 

Carol: That's a really excellent observation. I know VR has been facing this ever since the pandemic, kind of across the country, especially as people moved, you know, we had like floods of people moving to Florida, people moved into Idaho and different communities. And I know the directors have said, boy, it's impacted the program in different ways because now you have whole communities where they've had this big population move in and all the prices have gone up. And so it's tough even to get counselors and different staff working in these different regions and even to get vendors in those regions because the cost of living is so expensive. So you've got people there who've been there for many years, but yet new people are coming in and you've just got this kind of mire of crazy economic conditions that make it really difficult to navigate all of that for the consumers that are in those areas. So that is a really good realization you had. Now, I know we're on year two like you're three days into year two. You guys, what are your plans for year two? Miss Serina.

 

Serina: Sound like I'm in trouble.

 

Carol: Oh, no.

 

Serina: No, no. We have a lot like we talked about it a little bit earlier where we're hiring the school based rehabilitation counselors. We're well into that. And making sure that they have the training and support that they need to get started with everything. We're super excited because we're in the early stages of planning their kickoff meetings, where we'll be on site with each of the teams and help them, A, get on the same page and like kind of level set everything like so everyone has all the same information. And then one of the bigger pieces is that they all walk away with a tangible plan for how they're going to initially start collaborating and coordinating services with one another. So we're super excited about that. Another thing that I'm really personally excited about, because I'm kind of a marketing and social media dork in a way, is we're going to be coming up with some branding and a way to refer to this grant that resonates with the people that we're serving with students, families, educators, and, you know, the service providers that are working with us. Saying DIF grant, unfortunately, doesn't mean much to the average person. And there's a lot of DIF grants now. I believe they just funded the fifth or sixth round of them. So.

 

Carol: Oh yeah, and there's like 28 of those or something.

 

Serina: Yeah.

 

Carol: so there's a bunch

 

Serina: There's a lot. So we're super, super excited to get some branding and social media going and things like that to get people excited about what we're doing. Um, what else are we doing? Team what am I missing? Those are some really big things that we're doing.

 

Carol: Do you have anything cool that you're doing with the branding? Like can you share if there's something little or is it all top secret right now.

 

Serina: No, we just, thanks to our grant manager, Lauren Riley, and our program assistant, Amy Smith, they found us a marketing agency, and we're going to be meeting with them in the next couple of weeks so that they can talk through kind of what our needs are and things like that, and then they're going to have some focus groups with stakeholders to get their input and see what resonates. So I'm super excited.

 

Carol: Very cool. Very cool.

 

Peter: You know, Serina, thanks, sort of opened up an opportunity to talk about family and youth engagement. And one of the opportunities we have with this project is we actually can pay honorariums to young adults and families to participate, particularly on the planning and advisory team. And so we definitely want to hear the voice of the people we're serving and bring them to the table so that as we bring this to life, we have their input from the beginning.

 

Carol: Yeah, I love that, that's great, you guys, the energy of the three of you, it is super funny. I can feel it like our listeners can't see it. But coming off the zoom screen. Like it is so fun. I think you three complement each other very nicely. Now, I know for our listeners, you know, sometimes people want to reach out to you. I know you're in your initial stages, but sometimes folks just have questions or they're super interested, like Map My Transition, they're gonna be like, when's that going to be ready? Because we want to borrow it like we want all of that. Do you have an email or something you can share with our folks on a way to contact you?

 

Cheryl: We'd like to direct those questions to our actual grant manager, who is Lauren Riley, and her email address is l a u r e n dot R i l e y at state dot co dot US.

 

Carol: Excellent. Now that's helpful because otherwise the stuff goes kind of all over. And I do end up hearing back from the different folks we've had podcasts with. They're like, oh, we had some people reach out. So I'm hoping folks will do that. Are you three going to be at the CSVAR conference?

 

Cheryl: Not the upcoming one.

 

Carol: Possibly in the spring?

 

Cheryl: Maybe.

 

Carol: Yeah, because then people can track you down there as well.

 

Peter: I'd like to. Next time you talk to Kristen, say, hey, Kristen. Sending Peter to the CSVAR conference?

 

Carol: I'll put in a plug for you, Peter. That's awesome. Well, you three have been an absolute delight and I really appreciate your time. And I'm hoping I get to check in with you down the road to see how things are going. And I wish you the very best with this project. Have a great day.

 

Cheryl: Thank you, Carol.

 

Serina: Thanks so much, Carol.

 

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