Uriah Guilford | Managing Your Time and Being Productive In Private Practice | TPOT 176
The Practice of Therapy Podcast with Gordon Brewer
Release Date: 05/03/2021
The Exit Plan Every Therapist Should Have (But Most Don’t) | Carla Titus | TPOT 410
The Practice of Therapy Podcast with Gordon Brewer
Welcome back to the Practice of Therapy Podcast! I’m Gordon Brewer, and I am so glad you’re here today because we’re diving into a topic that every private practice owner needs to be thinking about—whether you’re brand new or decades into the work. I’m thrilled to welcome back my friend and financial powerhouse, Carla Titus. Every time Carla joins us, she brings clarity, strategy, and a whole lot of honesty about what it really takes to run a profitable, sustainable practice. And today, we’re talking about something most of us don’t think about until we’re exhausted, burned...
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How Traditional Therapy Misses the Mark for Men | Marc Azoulay | TPOT 409
The Practice of Therapy Podcast with Gordon Brewer
Today’s episode is one I’ve been looking forward to for a long time. We’re diving into a topic that doesn’t get talked about nearly enough in our field—men’s mental health—and why so many traditional therapy approaches miss the mark when it comes to helping men heal. My guest is Marc Azoulay, LPC, LAC, CGP, ACS—the founder of Men’s Therapy Online and host of The Men’s Therapy Podcast. Marc brings a powerful blend of psychoanalysis, neuroscience, and Buddhism to his work, and he’s built an incredible community that helps men get real, get connected, and get results. In...
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Integrating Sexuality and Somatic Work in Private Practice | Darshana Avila | TPOT 408
The Practice of Therapy Podcast with Gordon Brewer
In today’s episode, I am sitting down with Darshana Avila for a truly fascinating and important conversation about the intersection of sexuality, somatic work, and trauma healing. As therapists, we often talk about the mind and body connection, but many of us shy away from exploring how that connection relates to our clients’ sexuality, intimacy, and sense of pleasure. Darshana brings a deeply trauma-informed and culturally sensitive approach to this work, helping clients reconnect with their bodies, navigate consent, and move beyond shame into embodied wholeness. In our discussion,...
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Boundaries, Growth, and Private Practice Success | Dr. Jason Branch | TPOT 407
The Practice of Therapy Podcast with Gordon Brewer
Well, y’all are in for a treat today. My guest, Dr. Jason Branch, brings some serious fire and fresh perspective to this conversation. He’s been in the counseling world for over two decades, as a clinician, educator, and entrepreneur, and what I love most about him is how real he gets about the struggles we all face in private practice: imposter syndrome, perfectionism, and finding the courage to just keep showing up. Jason has an incredible way of using analogies that stick: salamanders, gators, and what he calls being D.U.N. - doing things that are different, uncomfortable, and new....
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The Keys to Private Practice Success | Wendy Pitts Reeves | TPOT 406
The Practice of Therapy Podcast with Gordon Brewer
When I first connected with Wendy Pitts Reeves, I knew she was someone who truly gets it — the ups, downs, and constant balancing act of running a private practice. In this episode, Wendy joins me to share her powerful framework, The Seven Pillars of a Thriving Private Practice, and it’s one you’ll want to take notes on. Wendy has spent decades building her own successful practice in Tennessee and now helps other therapists do the same through her coaching and podcast, Ideal Practice. In our conversation, we dive into what it takes to build a business that’s not just profitable, but...
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Low-Dose Ketamine Treatment Options in Private Practice | Sharon Niv, Ph.D. | TPOT 405
The Practice of Therapy Podcast with Gordon Brewer
Today’s episode is one I’ve really been looking forward to because we’re diving into something that’s transforming the way we think about mental health treatment: low-dose ketamine therapy. My guest, Dr. Sharon Niv, is the co-founder of Joyous, a public benefit company helping make this kind of care more accessible and affordable than ever before. Sharon brings a fascinating background in cognitive psychology, meditation, and technology, and she’s helping bridge the gap between neuroscience and therapy in a way that’s incredibly gentle, safe, and empowering for both clients...
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Making Profit First Work For You in Private Practice | Julie Herres | TPOT 404
The Practice of Therapy Podcast with Gordon Brewer
I’m so glad to welcome Julie Herres back to the podcast! Julie is the founder of GreenOak Accounting, the host of the Therapy for Your Money Podcast, and the author of Profit First for Therapists. This time, she’s joining me to talk about her brand-new Profit First for Therapists Workbook — a hands-on companion to her original book that helps you actually implement the Profit First system in your practice. In this episode, we dig into what it really takes to build a financially sustainable practice. Julie explains how she helps therapists move from confusion to clarity by using simple...
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Structuring Coaching Alongside Your Private Practice | Carly Hill | TPOT 403
The Practice of Therapy Podcast with Gordon Brewer
What if private practice wasn’t the end goal but the launchpad? In this episode, Gordon talks with Carly Hill, LCSW, business strategist and host of The Thriving Therapreneur Podcast, about how therapists can outgrow the office by adding coaching, creating digital offers, and building freedom-based businesses. Carly shares her journey from burnout to building a seven-figure coaching brand and breaks down exactly how clinicians can protect their license while expanding beyond therapy. You’ll learn the key differences between therapy and coaching, how to ethically separate your businesses,...
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Boosting Private Practice Profit Without Adding More Clients | Brie Chrisman | TPOT 402
The Practice of Therapy Podcast with Gordon Brewer
Ops expert Brie Chrisman (CEO, BosCo) shares how to increase profit in private practice without adding more clients, clinicians, or ad spend—by tightening expenses, streamlining workflows, delegating $20 tasks, and optimizing client onboarding. In this episode, you’ll learn: Why “profit = revenue − expenses” (and why most owners only push the revenue side) How to reclaim 21+ hours/year with simple email templates The $20 vs. $200 task rule for smarter delegation SOPs that make onboarding, training, and busy-day brain fog easier The #1 lever for growth: client onboarding (lead →...
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Streamlining Your Private Practice with AI | Uriah Guilford | TPOT 401
The Practice of Therapy Podcast with Gordon Brewer
I am thrilled to share this week’s episode with you because it’s not just any guest joining me—it’s my dear friend, Uriah Guilford. Uriah and I have traveled together, dreamed together, and collaborated on countless projects over the years. He’s one of the most creative people I know, and today we’re diving into something that’s changing the way therapists run their practices: AI and the future of intake. If you’ve ever wondered how to save time, stop drowning in admin work, and create a smoother experience for your clients, you do not want to miss this conversation. Uriah...
info_outlineIn this episode, Uriah of Productive Therapist joins the show. Uriah thinks that life is too short to burn out early. So, Uriah gives us tips on conquering the overwhelm and growing your practice seamlessly with the least amount of stress possible. First, we chat about how you can conquer the email overwhelm by using the inbox zero method and only checking your inbox three times a day. Later, Uriah reveals the three keys to productivity, and we talk about personal knowledge management.
Meet Uriah Guilford
I am a licensed therapist & group practice owner. I want to help you be more productive, profitable & happy with your business and your life. Basically, work less and get more done!
If you have achieved any level of success in your private practice then you can relate to the following. You have more tasks to complete than hours in the day. You work super hard because you are passionate and want to grow. Sometimes you neglect your self-care and other important things in your life. Not so great right!?
That is why I have built a team of amazing virtual assistants for practice owners just like you! Hiring a virtual assistant in 2012 was one of the best decisions I ever made. It allowed me to double my business income without feeling like I was losing my mind. Actually, go on vacation and not be tied to my iPhone the whole time.
And serve my clients better! It made such a massive difference for me and it can for you as well! If this sounds interesting, check out our services page and the most frequently asked questions we get all the time.
Helping Therapists Conquer Email Overwhelm
Do you feel frustrated and overwhelmed with your email inbox? In Uriah's 7-Day Email Transformation Challenge, there are basically seven days of tips that have pretty quick action steps. On day two, he talks about batching; it's the simple idea of taking similar tasks, putting them together, and doing them simultaneously. So when you apply that to email, it means checking and processing email at certain times, but not throughout your day, not constantly.
Uriah has made a massive change just this week - whenever his workday is done, he will close his email so that when he gets back to the computer the next day, he won't see his emails right away. Uriah created a schedule to process emails three times a day: nine, twelve, and three. Uriah hasn't been perfect. However, this week has made a huge difference so far because he is getting a lot more things done when he is spending hours away from his inbox. Typically, when someone has an email – they feel the urge to respond to it right away. Take away the urge!
Reaching Inbox Zero
Inbox zero means processing all your emails to the point where there are zero emails left. Uriah personally likes to be at inbox zero. Whether you have ten emails or one hundred emails, responding to the essential people and taking care of the things that are top priorities will be crucial. When you pay less attention to your inbox, you may not process every email you have. However, you can snooze the emails that are not urgent for you to respond to that day. Gmail has the most powerful tools for organizing – it lets you create filters and sort messages to prevent inbox overload.
The Three Keys of Productivity
Uriah highly recommends checking out Michael Hyatt's book, Free to Focus A Total Productivity System to Achieve More by Doing Less. In the book, Michael speaks about the three keys of productivity: elimination, automation, and delegation. So, Uriah likes to strategize with therapists to remove things from their calendar and their to-do list. We automatically add things that we think we need to be doing to our calendar. So whatever you can eliminate from your schedule and your to-do list is going to help you free up your time and let you focus on the important stuff. Also, automate anything that you can! For instance, Gmail has filters that you can help automate your email process. Lastly, delegation is Uriah's favorite productivity hack. Anything that you can get off your plate and have somebody else take care of for you will immediately free up your time and help you be more productive.
The Problem Of Success
When you start a private practice, you have a revenue goal. However, you don't know what it will feel like you when you get there. Handling all the calls while seeing clients while updating QuickBooks is going to be overwhelming. Also, we may not be the best person to be taking on all of these different tasks. You can find a competent person, whether it's a virtual assistant or somebody you hire, that comes into your office to take over that role. If you are busy seeing clients, then your phone is going to be sent to voicemail. In the meantime, those people are calling other counselors and shopping around. So, it's critical to have someone answer your phones while you're in session – you simply cannot do both! Most people wait too long to hire someone to help with their phones.
Personal Knowledge Management
Personal knowledge management encompasses how we take in, collect, and access all kinds of information. If you just think about it as a therapist, all of the CPUs, training, and information that we collect over time becomes hard to organize and find when you need it. Uriah has been actually using Evernote, it's been around for a long time. He uses that for basically everything. Whenever Uriah has an idea, he writes it down! The nice thing is that a lot of them are tagged, and they're easily searchable. He uses Evernote to track his goals, it's basically his second brain. Another app that Uriah loves is Todoist – it's a task manager you can trust for life.
Being transparent… Some of the resources below use affiliate links which simply means we receive a commission if you purchase using the links, at no extra cost to you. Thanks for using the links!
Uriah’s Resources
Productive Therapist
Guilford Family Counseling
Resources
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Meet Gordon Brewer, MEd, LMFT
Gordon is the person behind The Practice of Therapy Podcast & Blog. He is also President and Founder of Kingsport Counseling Associates, PLLC. He is a therapist, consultant, business mentor, trainer, and writer. PLEASE Subscribe to The Practice of Therapy Podcast wherever you listen to it. Follow us on Twitter @therapistlearn, and Pinterest, “Like” us on Facebook.