Rhythms That Win: How to Build a Perfect Week Plan for Struggling Team Members
Release Date: 09/09/2025
The Market Isn’t Too Small. Your Strategy Might Be
Recruiting Conversations
What if you’ve already talked to every LO in your market? What if the pool feels saturated, picked over, or just plain stuck? In this episode of Recruiting Conversations, I’ll show you how to shift your mindset, redefine your opportunity, and build a rhythm that creates traction—even when your list is short. Whether you're in a small town or a crowded metro, this strategy will help you go deeper, not just wider. Episode Breakdown [00:00] Introduction – When your market feels small, what do you do? The answer isn’t volume. It’s clarity [01:00] You’re Not Stuck. You’re Just...
info_outline
Small Market, Big Wins: When It Makes Sense to Hire a Recruiter in a Limited Territory
Recruiting Conversations
What if your entire market has fewer than 100 LOs? Is hiring a recruiter still worth it? In this episode of Recruiting Conversations, I walk through the exact framework for determining whether a recruiter is the right move in a small market. I cover the systems, mindset, math, and sequencing that make it work, and share a real-world story of one leader who turned 85 LOs into 9 hires in 12 months. This isn’t about headcount. It’s about mastery, clarity, and building a system that multiplies your time. Episode Breakdown [00:00] The Question – Is it worth hiring a recruiter if I only...
info_outline
Recruiting the Inner Circle: How to Win When Outside Voices Influence the Decision
Recruiting Conversations
You’ve been there. The recruit is engaged, the vision is aligned, and then silence. Or worse, hesitation that comes from a spouse, a current manager, or a friend. In this episode of Recruiting Conversations, I unpack one of the most common and misunderstood challenges in recruiting: how to lead when someone else is influencing your recruit behind the scenes. This is the framework I teach leaders to help them stay calm, coach through fear, and win trust without becoming defensive or pushy. Episode Breakdown [00:00] Introduction – The silent deal-breaker: recruits influenced by voices...
info_outline
How to Build Certainty When Recruits Feel Stuck
Recruiting Conversations
Ever had a recruiting conversation stall, not because of your offer, but because the recruit says, “I don’t know”? In this episode of Recruiting Conversations, I break down the exact framework I use to move people from fog to clarity. You’ll learn how to coach through indecision, lead with belief, and help recruits see a future they can say yes to. Because the best recruiters aren’t just closers. They’re clarity coaches. Episode Breakdown [00:00] Introduction – The most common stall in recruiting isn’t about money. It’s about uncertainty [01:00] Why Recruits Say...
info_outline
Let Them See It: How to Show Recruits What It’s Like to Be on Your Team
Recruiting Conversations
Telling recruits what your team is like isn’t enough anymore. You have to show them. In this episode of Recruiting Conversations, I walk through how to build a content and conversation strategy that gives prospective hires a window into your team, before they ever commit to a call. When done right, this approach creates trust, builds belief, and positions you as the kind of leader worth following. I break it down step by step. Episode Breakdown [00:00] Introduction – Why trust has to be felt, not just pitched [01:00] Visibility and Believability – The new standard in recruiting is...
info_outline
They Don’t Need a Pitch. They Need a Pause. The New Recruiting Strategy for Overwhelmed LOs
Recruiting Conversations
Most recruiters are showing up with features, hype, and opportunity. But what burned out producers actually need is relief. In this episode of Recruiting Conversations, I break down how to lead with empathy instead of solutions, how to identify real burnout, and how to open up high-trust conversations with people who are struggling. If you’ve ever felt like you’re talking to a wall when someone is clearly checked out or exhausted, this episode will help you connect instead of convince. Episode Breakdown [00:00] Introduction – Why this isn’t just a recruiting question, it’s a...
info_outline
From Rookies to Rainmakers: How to Start Attracting Experienced LOs Without Losing Your Culture
Recruiting Conversations
You’ve built from the ground up. You’ve onboarded rookies, coached them, created a strong culture. But now you’re ready to level up. In this episode of Recruiting Conversations, I walk you through the shift from building internally to attracting experienced Loan Officers—and how to do it without sacrificing the heart of your leadership. This isn’t just a strategy change. It’s an identity shift. And done right, it can unlock faster growth, deeper impact, and a higher-performing team. Episode Breakdown [00:00] Introduction – The moment many leaders face: is it time to pivot from...
info_outline
Mine the Gold: Your Best Recruiting Tools Are Already in Your Meetings
Recruiting Conversations
You don’t need more ideas. You just need to capture the ones you’re already saying. In this episode of Recruiting Conversations, I walk through how to turn transcripts, meeting notes, and Zoom recordings into usable content, coaching tools, and recruiting systems. If you’re already leading, already coaching, already solving problems—your best recruiting content is already being created. This episode gives you the step-by-step process for turning those raw conversations into repeatable resources that scale. Episode Breakdown [00:00] Introduction – The question: How do I convert Zoom...
info_outline
Don’t Say There’s No One Left: The Market Isn’t Too Small. Your Strategy Is
Recruiting Conversations
Feel like you've already talked to everyone in your market? Think again. In this episode of Recruiting Conversations, I walk you through how to build a solid recruiting list even when your territory feels tapped out. You’ll learn how to segment by pain, not just production, and uncover five overlooked talent pools hiding in plain sight. Most leaders are working from the same spreadsheet. But the best recruiters think differently. They segment. They personalize. They win. Episode Breakdown [00:00] Introduction – Why small-market recruiting isn’t a numbers problem, it’s a perspective...
info_outline
Don’t Drift, Design: A Framework for Creating the Outcomes You Actually Want
Recruiting Conversations
Too many leaders wake up one day successful on paper but disconnected from their purpose. In this episode of Recruiting Conversations, I walk you through how to reverse engineer your business and personal life to create outcomes that actually matter to you. This isn’t about hustle. It’s about building with clarity, protecting what matters, and creating rhythms that align with your vision. If you’ve ever felt like you’re moving fast but not sure where it’s taking you, this episode is your reset. Episode Breakdown [00:00] Introduction – Why reverse engineering is the antidote to...
info_outlineEvery leader has faced it. A team member is new, overwhelmed, or underperforming—and you don’t know what else to do. Motivation wears off fast. What they need isn’t more hype. What they need is structure.
In this episode of Recruiting Conversations, I walk through how to build a Perfect Day and Perfect Week rhythm for any new or struggling team member. You’ll learn how to introduce it with leadership, not control, and how to coach the system in a way that actually creates change.
Episode Breakdown
[00:00] Introduction – The question: How do I build a Perfect Week or Perfect Day for someone who’s stuck or overwhelmed?
[01:00] Why This Tool Works – People don’t rise to their goals. They fall to their systems.
[02:00] How to Introduce It – Don’t hand them a calendar. Coach the mindset first. Make it about support, not control.
[03:00] The Three Foundational Blocks
-
Prospecting (daily, preferably in the morning)
-
Pipeline management (afternoons, not first thing)
-
Personal development (30 minutes daily)
[04:00] Example Structure of a Perfect Day -
8:00 AM: Personal growth
-
8:30 AM: Prospecting
-
10:00 AM: Follow-ups and admin
-
1:00 PM: Pipeline work
-
2:30 PM: Appointments or partner outreach
[06:00] Example Weekly Themes -
Monday: Follow-ups and weekly planning
-
Tuesday: Realtor outreach
-
Wednesday: Partner engagement
-
Thursday: Prospecting blitz
-
Friday: Content, wins, weekly recap
[07:00] Coaching With the Plan – Review it weekly. Adjust based on real feedback. Turn structure into accountability.
[08:00] Track Inputs, Not Just Outcomes – Calls made, follow-ups completed, scripts practiced. Focus on what they control.
[09:00] When They Resist Structure – Don’t push the plan. Coach the vision. Ask questions that lead to buy-in.
[10:00] Final Challenge – Choose one team member. Schedule a coaching session this week. Build their rhythm together.
Key Takeaways
-
Clarity Creates Confidence – A simple structure helps overwhelmed team memberss feel in control again.
-
Three Blocks Drive Growth – Prospecting, pipeline, and personal development are non-negotiables.
-
Don’t Just Hand Them the Plan – Introduce the rhythm with belief and co-creation.
-
Focus on Inputs Over Outcomes – Great coaching comes from leading effort, not just results.
-
Structure Is the Gift – It’s not control. It’s belief turned into a daily rhythm.
You don’t need to motivate your people harder. You need to equip them better. When you help someone build the right rhythm, you give them a path back to momentum.
Want help designing coaching tools like the Perfect Week or implementing a system that scales across your team? Subscribe to my weekly email at 4crecruiting.com or book a strategy session at bookrichardnow.com. Let’s build a culture of clarity that wins.