356 How To Win Business With Japanese Buying Teams

Selling to companies in Japan usually means sitting in a meeting room with a single buyer or perhaps two people.  There are occasions though where we may need to present to a larger number of buyers in a more formal setting.  It may be a pitch to secure the business, or it may be a means of getting the buying team more easily coordinated on their side.

Before we know how to present to a team, we have to analyse the people in the team.  That means we need to know ahead of time, who will be in the room from their side.  A team comprises multiple layers of responsibility.  We might have some functional interests represented such as the Executive Buyer, Financial Buyer, User Buyer, Technical Buyer and Our Champion.  Each one has a different driver for making buying decisions. 

The Executive Buyer will have a strategic vision for the organization so they are interested in opportunities and growth. We need to include the big picture here of what our solution will do to position the company into the future, as well as today. 

The Financial Buyer is always interested in cash flow, no matter the size of the organisation.  They focus on the cost, the terms of the transaction and how much flexibility it can provide for them. 

The User Buyer wants to know about the features, how easy is the solution to use, how reliable will it be? 

The Technical Buyer is concerned about efficiency, practicality and capacity.  Usually we are in that room because of our Champion.  They are concerned about their relationships within the company, with having influence over the buying situation and gaining recognition for their efforts.

Just to make it more complicated, there are also the buyer personality styles to contend with. 

The Amiable who is focused on relationships and is never in a hurry to make a decision. 

The Driver is the exact opposite.  They are dynamic, fast movers who just want the facts so they can make a decision and move on. 

The Analtyicals want data and lots of it.  Three decimal places is fine for them. 

The Expressives are bored with the nitty gritty detail, preferring the big picture. 

It is possible to focus on just one group but not very wise.  The presentation should have a little something for everyone.

There are also going to be attitudinal differences.  Some will Hostile, Resistant, Discontent, Ambivalent, Favourable, Supportive and Enthusiastic.  We need to get our body language meter on full throttle to read the audience and we need our Champion to give us the who’s who of who is in the room, so we can anticipate where we might hit trouble.

There are different levels of expertise in a team.  There will be varying levels of Experiences, Education, Biases, Problem/Positive issues, Goals, Expertise and Culture.  Before we present we need to know who is going to be in the meeting and try to understand what will be driving their reaction to what we are going to say. 

We may not know this completely beforehand but we will certainly start locating people into different sectors once we get into the meeting room.

We need a presenting structure which will be well regarded by the majority of people in the room.  We need an opening to grab attention, a statement of need for change, an example of the need for change and to suggest three possible solutions. 

For solution one, we outline the advantages and disadvantages.  We repeat this balanced formula for solutions two and three.  We then suggest the best solution of the three, with evidence as to why it is best.  In our closing remarks we repeat the final recommendation.

Selling to a buying group is fraught with difficulty, because of the massive variations in the room, as to perspectives, needs and interest.  Nevertheless we can use this structure to cover off as many of the needs in the room as possible. 

We rely on our champion to brief us on who is in the room beforehand and to go around drumming up support following our presentation.  We win or lose though the quality of our preparation and our structure. 

If they are both in good working order, then the chances of winning the business go up dramatically.  We won’t get so many chances to present to a buying group but we need to be well prepared when we do.