Episode 243: Creating Series Bibles

In this week's episode, we take a look at the pros and cons of creating a series bible, and how it can potentially help when writing a book.

This week's coupon code will get you 25% off the ebooks of the GHOST NIGHT series at my Payhip store:

GHOSTNIGHT25

The coupon code is valid through March 29th, 2025. So if you need a new book to read for spring, we've got you covered!

TRANSCRIPT

00:00:00 Introduction and Writing Updates

 

Hello, everyone. Welcome to Episode 243 of The Pulp Writer Show. My name is Jonathan Moeller. Today is March 14th, 2025, and today we are looking at writing series bibles. Before we get into that, let us start with Coupon of the Week. This week's coupon code will get you 25% off the ebooks of the Ghost Night Series at my Payhip store. That coupon code is GHOSTNIGHT25. The coupon code and the links will be available in the show notes. This coupon code is valid through March 29th, 2025. So if you need a new book to read for spring, we've got you covered.

 

Now let's have some updates on my current writing and audiobook projects. I'm pleased to report that Ghost in the Assembly, the fourth book in the Ghost Armor series, is now out. You can get it at Amazon, Barnes Noble, Kobo, Google Play, Apple Books, Smashwords, and my Payhip store. It has been selling well and been received well, so thank you all for that.

 

Now that Ghost in the Assembly is out, my next project is Shield of Battle, the fifth book in The Shield War series, and I am 17,000 words into that and hope to make good progress on it next week.

 

In audiobook news, Cloak Mage: Omnibus Three (as excellently narrated by Hollis McCarthy) is now available, as is Half-Elven Thief: Omnibus One (which is narrated by Leanne Woodward). You can get both of them for the easy price of one credit. So that is where I'm at with my current writing and publishing projects. Usually at this point, we do Question of the Week, but I ran out of time to do Question of the Week this week.

 

00:01:32: Main Topic of the Week: Writing Adjacent Activities, Part I: Series Bibles

 

So now we'll move right on to our main topic. Today, I'm starting a new series about what I call writing adjacent activities. What do I mean by this? I'm talking about tasks that seem like they're part of the writing process, but in reality, belong in a different category. Now these tasks are important, but they can also be a pitfall if you spend too much time on them, don't use them correctly, or you don't make the best use of your time with them.

 

In this series, we'll focus on a few of these tasks and how they can be beneficial or a hindrance to your writing process, even though they seem like a good use of time and may be advantageous in different scenarios.

 

In this episode, we’ll talk about creating series bibles, an activity that some writers love and others loathe or avoid altogether. We'll explain what series bibles are, how they can help you as a writer, and how to write them effectively without losing time on your actual writing.

So to begin with, what is a series bible? This term originates in the world of television production (where they're often called show bibles), where having a document that kept track of characters, details mentioned on the show, and important information was crucial when many people were working on the same show. A series bible was essential for continuity and preventing writers from having to rewatch old episodes to find out, for the example of say, the names of Frasier's mother or Nile's first wife.

 

The goal of a series bible for books is to be a reference to refer back to important facts and details about your story. They can prevent errors, reusing names, and save time by not having to check things in earlier books while writing. It is also more important to have a good series bible when a group of people are working together than an individual writer.

 

Examples of things collected in series bibles are character details, locations, plot developments, and information about fictional worlds in the books. They can be incredibly detailed or very simple, depending on what information is tracked within them. Some books obviously will need series bible-ing less than others. For example, a contemporary romance will have less information to keep track of than a science fiction series in a fictional galaxy with its own technology and species because with the contemporary romance, you just need to keep track of the characters and the settings and the settings can be easily reused from the real world, which is quite a bit harder when you're writing a science fiction series with exotic aliens and strange technology.

 

So why should you make a series bible? Continuity is quite challenging, especially as a series progresses or a writer creates interconnected series like my Frostborn, Sevenfold  Sword, Dragontiarna, Dragonskull, and Shield War series. Do I remember whether an orc named in one chapter of the third Frostborn book survives so I can use him dozens and books in three series later? I don't off the top of my head.

 

It helps to keep details consistent across books. If, for example, Ridmark carries his staff in his right hand, he shouldn't be switching to his left unless he has a plot reason for doing that. For certain kinds of writers, it can help with planning a series in conjunction with an outline. If you have your characters and location names planned in advance, it's easier than trying to think of them on the spot when writing. Additionally, if you're co-writing a series with one or more other people, this ensures that all the information stays consistent. For most cases, I think writing with another person or a group of people is probably the best reason to create a series bible.

 

A series bible can also, if you're writing on your own, help you find patterns in your own writing. For example, if you're consistently not describing characters’ appearances until the fifth or sixth chapter in each book, that may be something you want to change in future books. Readers tend to like physical descriptions fairly early in the book because it helps them imagine the characters and they might be annoyed if a physical detail that appears late in the book doesn't match what they actually imagined.

 

So how do you go about making a series bible (if you've decided that you need one)? It doesn't require special software, just a basic word processor file. You can just type the entire thing up in Word or even in Notepad if you want. Some people may use some programs like Scrivener or Hiveword, but for most people, that could be overkill. Some writers make series binders in a physical binder because they prefer to flip back and forth that way instead of using the word processor’s search feature. For myself, I would most definitely prefer using the word processor search feature.

 

Decide before you start the project what categories would be most helpful to you. Remember the more categories you have in the series bible, the longer it will take to create and the more time it will take to maintain, especially as a series goes on. Some potential categories for your series bible include characters, locations, languages, magic systems, and a basic plot summary for each book in the series.

 

From there, it's as simple as filling in categories with the information. Some people make different documents or pages for each category, while others like all the information to be in one place for easier searching. Some people create the series bibles while outlining.  Some people create them while writing. Others do it after the book is complete. It'll be up to you to decide which one works best for your workflow, but the latter is often seen as the easiest because then you don't have to make changes as you edit the books.

So what are the potential pitfalls or time wasting aspects of a series bible? Much like many other writing adjacent tasks, creating a detailed series bible can turn into something that feels like writing progress, but is actually hindering you from meeting your word count goals or actually getting on with finishing the story.

 

It seems like the people who create series bibles before starting their draft tend to be the writers who have the most trouble actually finishing their drafts. If you're creating a series bible before creating your first draft, you may be spending a lot of time creating superfluous details that won't actually be needed for the book or creating such a volume of detail that writing the draft begins to feel daunting.

 

You may not need one and might be creating a series bible unnecessarily. For one thing, they're intended for series, so creating one for a standalone book is most likely overkill.

If it's a short series, without collaborators, in a contemporary realistic fiction setting, it may not be necessary or maybe only a brief character sheet would be sufficient. Just because some writers say that series bibles are helpful doesn't mean that's a requirement or that your book won't be as good without one.

 

It's also a good idea to set a goal in advance of what categories you want and how much detail you need. That will help you figure out if you're spending more time on it than is necessary. Creating templates may also help, especially ones that allow for short responses instead of entire sentences or paragraphs. A consistent format may make the information easier to find and/or skim later. This would be something like a Dungeons and Dragons character sheet where you would just have a template where you could list the most pertinent details about the character as an aid to memory, like their age, ethnicity, eye color, hair color, height, brief physical descriptions, and things like that, short details that'd be a useful aid to spurring memory.

 

And finally, as with so many things in life, it's important to be honest with yourself. Will you actually take the time to maintain this series bible across multiple books, or is the file going to sit forever unfinished in a corner of your hard drive? For many people, series bibles are often like the writing equivalent of a craft project that has started with good intentions but is ultimately left unfinished in a box somewhere.

 

Since we cited TV series bibles as an example for this, I thought we would quote an example from the series bible for the TV show Lost. Note that the main purpose of this series bible was to get the TV show on air and to get advertisers for it, so the language here is a combination of characters’ facts and marketing speak to try and get people interested in the characters. Most series bibles for books use more of a factual approach, but it's still of interest as an example.

 

Here’s the entry for the character of Boone:

 

“Boone grew up in a world of wealth and privilege provided by a vast commercial empire run by his mother, "The Martha Stewart of the Wedding Industry." Fatherless from a very young age, Boone quickly assumed the role of family patriarch. In one fell swoop, he became the heir apparent and self-appointed guardian of his sister. But Boone has a dark secret - one even Shannon doesn't know. Diagnosed with schizophrenia during adolescence, he has since managed his illness with ongoing therapy and a cocktail of anti-psychotic medications - medications he stopped taking roughly a month before the crash. Ongoing survival crises find Boone at odds with his slipping sanity, leading to an inevitable breaking point which will not only put him at odds with the others, but make him an outright danger.”

So you can probably tell from this paragraph that this was written partly to help the writers and partly to help pitch the show. But you can see how this kind of thing could be useful for remembering key details about a character when you're writing the third book in your series and need to look back and refresh your memory about the character’s details. You wouldn't need something so detailed or dramatically written, but just enough to capture the key character details so you could refresh your memory.

 

So what do I do myself in terms of series bibles? Well, the answer is mostly not that much (chuckles). My method of continuity checking is that Windows Explorer, the file manager on Windows, has a feature that allows you to search inside documents. So if I need to refresh my memory about something in a series, I go to the series folder that holds all those Word documents, search for the term I'm looking for, and read through the results until I find it. It’s not very efficient. I have started making series bibles recently and by saying that I have started, I mean I have hired someone to do it for me.

 

Why am I making them now? Like I said, making it easier to keep track of continuity because Ghosts in the Assembly was my 160th book, which is a lot to keep track of, and that's a lot of Control + F searching in Windows Explorer to find things. So I was thinking it was time to get better organized and have this information to be more accessible and easy to read.

 

What do I include in mine? I'm only doing them for books I have finished and only about eight or nine pages for each book. The categories are timeline events, locations, creatures, magic and spells, and a brief list of key events.

 

Will I ever publish these series bibles? Probably not, unless I can find a good source of artwork because when people think of published series bibles, they think of these big hardcover books you get Barnes and Noble called The World of Wheel of Time or The World of Fire and Ice and then there's a lot of beautiful illustrations in them. I might try something simpler, where it’s just the text. So I suppose the real answer is we will have to see.

 

So that is my thoughts on series bibles. So that is it for this week. Thanks for listening to The Pulp Writer Show. I hope you found the show useful. A reminder that you listen to all the backups episodes at https://thepulpwritershow.com. If you enjoyed the podcast, please leave a review on your podcasting platform of choice. Stay safe and stay healthy and see you all next week.