MYB110: The S.Y.S.T.E.M. That Will Save You Time, Energy, and Money
Release Date: 10/23/2025
MYB118: 2026 Business Planning: How to Review Your Year and Reset for Growth
Max Your Business
In this final episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin put on their coaching hats to guide you through the transition from the "silly season" into a powerful new year. It’s been a cracking year, and as we race towards Christmas, it’s easy to get caught up in the momentum and forget to stop, breathe, and reflect. Ben and David unpack why dwelling on the negatives of the past 12 months creates a "white worm" of negativity in your brain, and how shifting your focus to your wins can change your entire trajectory for 2026. They break down...
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MYB117: How to Structure Your Business for Growth: Building a High-Performance Team
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin dive deep into one of the biggest challenges business owners face: building a team that actually helps you grow, rather than just adding to your workload. As we head towards the end of the year, it’s the perfect time to review not just where your business has been, but where your team is heading. Ben and David unpack why the old excuse of "it's hard to find good people" is often a reflection of the business owner's mindset, not the market. They discuss the critical shift from a "worker mindset"...
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MYB116: 116: Turn More Enquiries into Customers - The Maths of High-Converting Sales
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin tackle a massive issue for many business owners. That is the obsession with getting more leads while ignoring the ones they already have. If you are thinking about spending more money on marketing to grow your business, you might want to listen to this first. Ben and David explain why increasing your conversion rate is far more profitable (and cheaper) than chasing new traffic. They unpack the psychology behind why people buy, why "convincing" customers is the wrong approach, and how a solid,...
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MYB115: Stop Working Harder - How to Structure Your Business to Run Without You
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin unpack why working harder is rarely the answer to scaling a successful business. If the thought of doubling your customers makes you panic because you'd just be working twice as hard, then your business structure needs a rethink. Ben and David use a great fishing analogy to explain why technique beats brute strength every time. They introduce a game changing concept called the "Four Machines" framework. This is all about moving away from people based job descriptions and moving towards function...
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MYB114: How to Stop Working In Your Business (And Finally Get Free)
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin tackle the single biggest reason business owners stay stuck: a lack of solid foundations. Ben kicks things off with a story from his recent diving holiday. While he was completely switched off, another business owner on the same trip was stuck taking calls. The difference? It isn't luck; it's a decision to build systems that allow for true freedom. Ben and David unpack the common excuses ("no one can do it like me" or "it's too hard to train someone") that keep you trapped. If you're tired...
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MYB113: Stuck in the "Doing"? How to Systemise and Reclaim Your Time
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin challenge the "busy" trap. If you're constantly feeling like there aren't enough hours in the day, working after dinner, or stuck on tasks you know you shouldn't be doing, this episode is for you. Mastering delegation is essential to building a business that doesn't rely on you. Ben and David unpack why it's so hard to let go (hint: it's a habit), the critical difference between delegating and abdicating, and how to use systems to confidently hand over responsibilities. They explain how to delegate...
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MYB112: More Than a Robot – How to Use AI to Systemise Your Business
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin dive into one of the biggest topics in business right now: Artificial Intelligence. Fresh back from a tech conference in the US, they unpack how AI is already saving business owners a stack of time and why ignoring it is a massive risk to your competitive advantage. Ben and David share real-world case studies on how AI "employees" are already answering phones, freeing up teams, and creating better customer experiences. If you think AI is just a gimmick, a robot, or something that won't affect your...
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MYB111: The 5 Levers That Drive 61% More Profit
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin reveal a simple mathematical formula that has the power to completely transform your business. They unpack the concept of leverage and show you exactly where to focus your time and energy for the biggest possible return. If you feel like you're working hard but the numbers aren't reflecting your effort, it's likely you're focusing on the wrong things. Ben and David break down the five critical KPIs that actually drive growth. Forget vague goals like "more customers" or "more revenue." This episode gives...
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MYB110: The S.Y.S.T.E.M. That Will Save You Time, Energy, and Money
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin dive into one of the most critical, yet often overwhelming, parts of building a scalable business: systems. They unpack the true meaning of S.Y.S.T.E.M. which stands for Save Yourself Time, Energy, and Money, and explain why it’s the key to getting off the hamster wheel for good. Tired of answering the same questions over and over? Feel like everything depends on you? Ben and David share practical, modern strategies for creating simple, effective systems for everything from answering the phone to delivering...
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MYB109: Why Your High-Turnover Business Might Be Worthless
Max Your Business
In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin get straight to the point: revenue is just a vanity metric. The real measure of a successful business is how much profit it generates and how much value it holds for the future. Ben and David unpack why so many owners fall into the trap of building a low-profit business that relies entirely on them. They discuss the critical mindset shifts needed to move from being an employee in your own company to a true business owner and investor. If you're working flat out but not seeing the rewards, or if you've never...
info_outlineIn this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin dive into one of the most critical, yet often overwhelming, parts of building a scalable business: systems. They unpack the true meaning of S.Y.S.T.E.M. which stands for Save Yourself Time, Energy, and Money, and explain why it’s the key to getting off the hamster wheel for good.
Tired of answering the same questions over and over? Feel like everything depends on you? Ben and David share practical, modern strategies for creating simple, effective systems for everything from answering the phone to delivering your product. They cut through the complexity and give you the tools and mindset shifts needed to start building a well-oiled machine that works without you.
If you’re ready to stop being the bottleneck in your own business and start building an asset that has real value, this episode is your blueprint.
Episode Highlights:
00:00 – Welcome to the Max Your Business Podcast
04:32 – The acronym revealed: What S.Y.S.T.E.M. really stands for.
08:49 – The McDonald's principle: How systems create powerful consistency.
10:56 – Feeling overwhelmed? Where to start with building your first systems.
12:47 – The golden rule: "Systemise the routine, humanise the exception."
13:50 – The simplest system you can implement today: a phone script.
17:16 – A powerful leadership hack: How to stop being the answer machine for your team.
22:04 – The financial payoff: How systems dramatically increase the sale value of your business.
23:02 – If you get asked the same question twice, it's time to build a system.
30:16– The best way to create a system: Document a task while you're doing it.
36:37 – Your Next Steps and the free workbook.
Key Takeaways:
Start with the Annoying Stuff: Begin by systemising the simple, repetitive, low-skill tasks that drain your time and energy.
Document As You Go: The most efficient way to build a system is to record the steps (via text, video, or audio) while you are actually performing the task.
Use the Tools You Already Have: Your smartphone is a powerful system-building tool. Use its camera and voice recorder to create easy-to-follow video and audio guides.
Systems Create Freedom and Value: A business that runs on proven systems doesn't rely on you, making it more scalable, less stressful, and far more valuable to a potential buyer.
Stop Answering Questions: If a team member asks a question that a system can answer, guide them to the system. This trains them to be self-sufficient and reinforces the process.
Consistency Builds Trust: Systems ensure every customer gets the same great experience, every time, no matter who on your team serves them.
🚀 Ready to build your well-oiled machine? Get your free Systems Workbook at maxmyprofit.com.au/systems and start saving yourself time, energy, and money.
Tune in to get the practical steps you need to make it happen. Don’t miss this episode and be sure to subscribe for more expert advice every week.