MYB113: Stuck in the "Doing"? How to Systemise and Reclaim Your Time

In this episode of the Max Your Business Podcast, hosts Ben Fewtrell and David Carlin challenge the "busy" trap. If you're constantly feeling like there aren't enough hours in the day, working after dinner, or stuck on tasks you know you shouldn't be doing, this episode is for you. 

Mastering delegation is essential to building a business that doesn't rely on you. Ben and David unpack why it's so hard to let go (hint: it's a habit), the critical difference between delegating and abdicating, and how to use systems to confidently hand over responsibilities. They explain how to delegate to systems, AI, and your team to finally get your time back. 

 

Episode Highlights: 

00:00 – Welcome to the Max Your Business Podcast 

02:42 – The number one reason you don't have time (and why it's a trap) 

04:06 – Why we hold on to tasks we shouldn't be doing 

06:22 – The $250k opportunity cost of spending 5 hours a week on emails 

08:17 – The key to successful delegation: Systemize it first 

08:45 – Warning: Are you delegating or abdicating? 

09:40 – The challenge of separating your role as Owner vs. General Manager 

12:33 – Focus on outcomes, not on how "busy" your team looks 

18:56 – Delegating to systems and AI (not just people) 

20:34 – How to beat "decision fatigue" 

21:44 – Download the free workbook: The 4 steps to delegation 

 

Key Takeaways: 

• Busyness is a Habit: Feeling "busy" is often a sign you haven't learned to free up your time. To change it, you must first make a decision to delegate. 

• Calculate Your Opportunity Cost: What is your time really worth? Doing low-value tasks (like sorting emails) could be costing you hundreds of thousands in lost opportunity. 

• Systemize First, Then Delegate: The key to delegating with confidence is to systemize the task first. This gives you (and your team) trust in the process. 

• Don't Abdicate: Never just "dump" a task on someone. Effective delegation is a step-by-step process that requires checking and training. 

• Delegate to Systems, Not Just People: You can delegate tasks to technology, tools like Trello, or AI to reduce your mental load and fight decision fatigue. 

 

🚀 Get your free workbook, "Gain Control and Feel Confident to Delegate," at maxmyprofit.com.au/delegate. 

Tune in to discover how to master delegation—and don’t forget to subscribe for more practical insights every week.