School Counseling Simplified Podcast

School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica.

300. That's a wrap, School Counseling Simplified 05/12/2026

300. That's a wrap, School Counseling Simplified Hey there, counselor friend. This is episode 300, and I truly can’t believe we’ve reached 300 episodes of this podcast. Today marks the final episode, and I’m feeling a lot of emotions—but more than anything, I feel content. This podcast has served its purpose, and there are now hours of episodes you can listen to that are designed to help you simplify your life as a school counselor, while also empowering you to feel more confident and prepared in your role. My goal has always been to share the experiences and strategies I’ve learned along the way—so you can make your day-to-day easier, support more students, and advocate for the important work you do. Whether you’ve been listening since day one or you’re just discovering the podcast, thank you. Truly. Your kind words, emails, and testimonials have shaped this space and made it what it is. I started School Counseling Simplified in October of 2020. At the time, I was a new mom to my first baby, living in San Diego. Now, I have three beautiful children, and we’ve spent the past few years living in Costa Rica. It’s been such an incredible journey, both personally and professionally. When I first started, I didn’t even have my IMPACT membership or courses. Watching how those have grown, and the impact they’ve had over the years, has been so meaningful. I’m going to link some of my favorite episodes below so you can dive in and revisit a few highlights. And if you’ve found this podcast helpful, I think you would absolutely love my IMPACT membership. It’s a supportive community of counselors, with monthly professional development and access to hundreds of resources—all designed to help you feel confident and supported in your role. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40938305

299. Building Community with School Counselors 05/05/2026

298. Must Have Counseling Spreadsheets 04/28/2026

298. Must Have Counseling Spreadsheets Hey there, counselor friend. Today I am sharing my must have school counseling spreadsheets to help you track the services you provide and advocate for your role with confidence. These simple systems can be used to support a data wall or an end of year report so you can clearly communicate your impact to key stakeholders. If you know me, you know I love a good spreadsheet. I use them for everything from travel planning to recipes, and they have become one of the most powerful tools in my school counseling program. In this episode, I am walking you through the core data sheets I recommend every school counselor use to stay organized and data driven. Counseling Caseload Data Sheet This spreadsheet tracks your entire caseload in one place. You can include who you are seeing, when their sessions are scheduled, what type of service they are receiving, and the topic or focus of those sessions. You can also track referral forms, parent permission slips, identifying factors, and notes. School Counseling Log Data Sheet A counseling log is one of the simplest and most effective ways to track your daily services. Using a Google Sheet, you can log each interaction by recording the student’s name, the reason you saw them, and the amount of time spent together. This allows you to track direct student service minutes and capture interactions with students who may not be on your regular caseload, such as drop ins. It also helps you maintain accuracy. For example, if you planned for a 30 minute group but only met for 15 minutes, you can log the actual time spent. Self Assessments and Behavior Surveys Data Sheet For tracking student progress, I highly recommend using Google Forms for self assessments and behavior surveys. These forms automatically organize responses into spreadsheets, making it easy to analyze data and identify trends. With just a few clicks, you can view results and use that information to guide your instruction. Class Lesson Sign Up Data Sheet To streamline your scheduling, consider using a Google Form or spreadsheet for teachers to sign up for class lessons. This creates a simple and efficient system that reduces back and forth communication while helping you stay in control of your schedule. Using Data to Drive Instruction As school counselors, it is essential that our work is data driven. These data sheets allow you to collect meaningful information so you can make informed decisions about your program and better support your students. Counseling Hub One of my favorite systems is what I call a school counseling hub, which combines your counseling log and caseload spreadsheet into one streamlined dashboard. This allows you to manage your data, track services, and view your impact all in one place. If you are looking for a simple way to get started, you can download my template and begin using these systems with your own students right away. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40681690

297. How to Use Data to Advocate at the End of the Year 04/21/2026

297. How to Use Data to Advocate at the End of the Year Welcome back to another episode of School Counseling Simplified. Today I am sharing how you can use data to advocate for your role at the end of the school year. Even if you are listening to this earlier in the year, now is the perfect time to start preparing. Advocating for your role as a school counselor is something I am deeply passionate about. Data allows you to clearly communicate the impact of your work and helps others understand the value of your counseling program. Here are two powerful ways to use data to advocate for your role. Data wall A data wall is a simple but effective way to visually showcase your impact. This can be a bulletin board placed outside your office or in a high traffic area of your school. Your data wall can include a snapshot of your work over a quarter, semester, or the entire school year. You might highlight the number of small groups you ran, the topics you covered, and the number of students you served. You can also include anonymous student data to demonstrate growth and progress. A data wall helps others see both the scope of your services and the effectiveness of your work in a quick and accessible way. End of year report An end of year report is a more formal way to present your data to key stakeholders such as administrators and school leaders. This report can include the number of students you served, the number of small groups and individual sessions you conducted, and measurable improvements in student outcomes. You may also include data such as attendance improvements or behavioral progress. Using data in this way allows you to make informed, data driven decisions while also clearly communicating the impact of your counseling program. When you consistently collect and use data, you are not only supporting your students more effectively, but you are also strengthening your ability to advocate for your role. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40853315

296. Counseling Outside of Your Office 04/14/2026

296. Counseling Outside of Your Office Welcome back to another episode of School Counseling Simplified. Today’s episode is a short but powerful reminder to take your counseling outside of your office. This was something I really struggled with during my first year. I loved my office. I had created a cozy, welcoming space with all the things that made it feel safe and calm for students. It was a place where students came for small groups and individual sessions, and it worked well for that purpose. But during my in between time, I found myself sitting at my desk handling emails, scheduling, and other tasks. As I began shadowing veteran counselors and gained more experience, I noticed something important. Many of them were rarely in their offices. They were out in the building, supporting students in real time, observing behaviors, and making their presence known throughout the school. Taking your counseling outside of your office allows you to connect with students in more natural and meaningful ways. It also gives you valuable insight into how students are functioning in their everyday environments. Here are a few simple ways to do this. Morning arrival Many counselors begin their day by helping with morning drop off. This is a great opportunity to see how students are arriving at school, observe interactions with caregivers, and make quick, informal check ins that set the tone for the day. Lunch or recess duty These duties can feel like they are outside of your role, but they can actually be incredibly valuable. This is a perfect time to observe students you are currently working with and see if they are applying the skills you are teaching. It is also a great opportunity to connect with students who are not on your caseload and begin building relationships. Informal connection opportunities Use unstructured time to build rapport with students. This might look like starting an impromptu lunch bunch game, walking around campus, or stepping into classrooms to observe and support. These small moments often lead to meaningful connections and help teachers feel supported as well. When you step outside of your office, you expand your reach and impact. Students begin to see you as a consistent and approachable presence throughout their day, not just someone they visit when something is wrong. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40832730

295. 3 School Counseling Game Changers 04/07/2026

295. 3 School Counseling Game Changers Welcome back to another episode of School Counseling Simplified. Today I am sharing three school counseling game changers. These are practical, actionable strategies that I have seen truly transform school counseling programs. They are simple, bite sized, and easy to implement right away to make your day to day feel more manageable. My goal is to give you one game changer for each tier of your counseling program so you can start making improvements across the board. Tier 1 Class Lessons One of the biggest game changers for Tier 1 is having a streamlined scheduling system for class lessons. In many schools, scheduling falls entirely on the counselor, which can quickly become overwhelming. Creating a clear sign up system removes that burden and makes the process much more efficient. You can use either Google Sheets or Calendly to set this up. With Google Sheets, start by looking at your own calendar and identifying when you are available to teach lessons. Be sure to block off time for planning, meetings, and lunch, and avoid scheduling during times that do not work well for you. List your available time slots in the sheet and share it with teachers. Teachers can then select a consistent time, such as Tuesdays at 1:00, which becomes their recurring lesson slot. You can then add these to your calendar for the entire year, making adjustments as needed for holidays or schedule changes. This eliminates constant back and forth communication and creates a clear, organized system. Calendly is a more automated option. You can input your availability, send the link to teachers, and allow them to book their own time slots. Calendly will automatically sync with your calendar and send reminders, making the process seamless for both you and your teachers. Tier 2 Small Groups The game changer for small groups is incorporating games. Student engagement and buy-in are essential, and games are a powerful way to help students feel comfortable, open up, and build rapport. Some easy options include discussion cards, Boom Cards, playing cards, and board games. These tools make sessions interactive while still supporting skill development. Tier 3 Individual Counseling For Tier 3, the biggest game changer is using data to guide your decisions. As school counselors, we provide short term, solution-focused support, which means it is important to track progress and measure outcomes. This can be done through behavior surveys sent to teachers and caregivers before and after sessions, as well as student self assessments. This combination of data gives you a well-rounded view of how the student is progressing across settings. At the end of a six to eight week cycle, this data allows you to evaluate the effectiveness of your interventions and make informed decisions about next steps for the student. These are three simple but powerful game changers that can make a meaningful difference in your counseling program at every tier. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40749605

294. Skill-Building Strategies for Small Groups with Sonya Kaidanov 03/31/2026

294. Skill-Building Strategies for Small Groups with Sonya Kaidanov Welcome back to another episode of School Counseling Simplified. Today I am interviewing Sonya, a school counselor and IMPACT member. In this episode, she shares practical strategies for running small groups, including how to focus on short term skill building so students can successfully return to class ready to learn. Sonya is a 2nd year school counselor at a title I elementary school in Gresham, OR. She has been in Oregon for 13 years but was born and raised in Lexington, KY. Sonya believes that the most impactful part of school counseling is connecting with families and inspiring students through restorative conversations and teaching the power of compassion and forgiveness. In her spare time, Sonya is always working on a jigsaw puzzle (she even has a puzzle library on her front porch!), tap dancing, hanging out with her dogs Sugar Bear and Bruce Wayne, playing chess and making everyone laugh as much as possible. Sonya would like to end this with her simple motto: life is a comedy, not a tragedy. We must remember that laughter is the best medicine. What do you love about school counseling? Sonya shares that the most rewarding part of her work is seeing the impact she has on students, both big and small. Even a brief 10 or 30 minute check in can make a meaningful difference. Whether students are repeating something they learned in a lesson or choosing to trust her with their feelings, those moments are what make the work so meaningful. What can you share with us about small groups? Sonya emphasizes that small groups are not meant to be a quick fix for behavior or an overnight solution. Instead, their value lies in the ability to reach and support many students at once. She currently runs about seven groups and aims to grow to ten or twelve so she can consistently serve students on her caseload each week. She also highlights the importance of boundaries and remembering that school is a place for learning. When students come to her room, she focuses on making the time effective by prioritizing meaningful skill building within a structured session. Scheduling can be one of the biggest challenges with small groups. Sonya recommends identifying times that students cannot miss, such as literacy or reading blocks, and working around those priorities. She uses Google Forms to gather teacher input and collaborates with them to find times that work for everyone. What is a day in the life for you? Sonya shares that this year, her kindergarten and first grade students need a high level of support, so she spends a significant amount of time working with those grade levels. Her day often includes phone calls with families, teaching class lessons, providing interventions, and attending Tier 2 and attendance meetings. She also creates a weekly news video for upper grade students, adding a creative and engaging element to her role. What advice do you have for new counselors? Sonya reminds new counselors that it is impossible to do everything, and there will always be a never ending to do list. It is important to stay grounded in your role and remember the purpose of your work. Students are at school to learn, and school counselors are there to provide short term, solution focused skill building to support that learning. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40668255

293. Fostering a Positive School Climate with Delana Carter 03/24/2026

293. Fostering a Positive School Climate with Delana Carter Welcome back to another episode of School Counseling Simplified. Today I am interviewing Delana, a school counselor and IMPACT member. I left our conversation feeling inspired and refreshed by her passion, her heart for students, and her commitment to creating a supportive and connected school climate. Delana lives with her husband Wesley and their three daughters, Salem, Caroline, and Dare, along with their two cats. She is a graduate of Calvary Christian School in King, North Carolina, where she now serves. After high school, she attended community college for two years before transferring to Lees-McRae College, where she earned her undergraduate degree in Elementary Education. She began her career teaching fourth grade in a rural public school. While teaching, she earned her master’s degree in Language and Literacy from Salem College, the oldest all girls college in North Carolina. During this time, she also taught basic skills courses at a local community college in the evenings. After marrying her husband in 2008 and starting a family, she transitioned fully into the community college setting, where she worked for 15 years. One of her most meaningful roles there was in the adult high school program, where students completed online coursework to earn a high school diploma. In 2022, she felt called to support high school students at Calvary Christian School and shared her vision with her pastor. She went on to create the Student Success program, which has continued to grow over the past four years. Her initial goal was to improve school climate, support teacher appreciation, and help students prepare for life after high school, whether through trades or college. She later became a Youth Mental Health Coach to better support the personal needs of her students. This year, she also stepped into the role of Elementary Supervisor. In addition to her professional work, she coaches middle school girls basketball, and her family stays busy supporting their daughters’ involvement in volleyball, basketball, and softball. Much of their life is centered around their family and the school community they love. What do you love about school counseling? One of Delana’s favorite parts of school counseling is being a trusted adult that students can connect with. She works intentionally to make her office a safe and welcoming space. She uses connection cards as a way to build relationships with students, giving them an opportunity to share both positive moments and times when they need emotional support. What does school climate mean to you? Delana shares that school climate is not just students. It includes students, faculty, and When discussing school climate, Delana emphasizes that it is not just about students. It includes students, faculty, and families. Her goal is for every student to find at least one moment in their day that brings them joy. She believes that a strong school climate begins with supporting families. When families feel supported and trust that the school has their child’s best interests at heart, they are more likely to stay engaged. Similarly, when teachers feel valued and supported in their work environment, they are better able to show up for their students. Every role within the school community contributes to the overall climate. What is a day in the life for you? Delana begins her day around 7:45 in the morning with car line, which she sees as an important opportunity to connect with students right away. She then spends the first hour of her morning visiting elementary classrooms to connect with teachers and offer support, whether that means providing supplies, encouragement, or simply being present. Throughout the day, she schedules a variety of lessons, including character education, digital citizenship for middle school students, and career exploration for eighth graders. She also teaches personal finance lessons to tenth graders and college and FAFSA preparation for eleventh and twelfth graders, helping students plan for their futures after graduation. What advice do you have for new counselors? For new counselors, Delana encourages adaptability and a willingness to keep learning, whether through reading, collaborating with others, or gaining new experiences. She emphasizes the importance of being open, transparent, and kind when communicating with parents, as honesty helps build trust. She also recommends the book The Five Languages of Appreciation in the Workplace as a valuable resource for building positive relationships within a school community. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40593735

292. Class Lessons and Self Love with Barbara Gruener 03/17/2026

292. Class Lessons and Self Love with Barbara Gruener Welcome back to another episode of School Counseling Simplified. Today I am interviewing Barbara, who after 40 years in the school setting now serves as a counselor mentor. With experience in both elementary and high school counseling, Barbara brings a wealth of wisdom to the conversation. In this episode, she shares her perspective on self love, meaningful connections with students, and the powerful role of classroom lessons in building relationships and preventing behavior concerns. After four decades of the gift of growing in her character building alongside learners of all ages and stages, Barbara Gruener now actively supports educators who are still in school doing the holy work of tenderly holding hearts and shaping the future for good. Her latest focus on self-love steps her way out of her comfort zone, where the real learning begins. Barbara and her husband live in Friendswood, TX, where they raised their three now-adult children. Her most recent blessing is being called Grammy. What do you love about school counseling? One of Barbara’s favorite parts of school counseling is what she calls connecting by heart. She describes it as stepping into someone’s story and saying, I have you. Tell me more. What is that experience like for you? She believes counselors have the opportunity to be a steady presence for students as they navigate their journeys. Sometimes that role looks like being a lighthouse that helps guide the way, and other times it is like serving as the rudder that gently helps steer the ship. Barbara emphasizes that connection extends beyond students. It also includes parents, teachers, administrators, and the broader school community. How do you manage class lessons at your school? When it comes to classroom lessons, Barbara believes engagement is key to preventing behavioral challenges later on. During her years in the classroom, she loved using puppets to enhance social stories and capture students’ attention. She also highlights the importance of truly knowing your students. Understanding who enjoys participating and who may feel anxious about being called on allows counselors to make thoughtful accommodations. If counselors want to equip and empower students, Barbara encourages them to remain gently curious and take the time to get to know each child. Barbara also stresses the importance of pacing during lessons, especially when reading books with students. She believes that pausing to listen and reflect can be incredibly powerful. Sometimes the most meaningful moments in a lesson happen in the quiet spaces where students have the opportunity to process and share. What is a day in the life for you? Today, Barbara continues to support the counseling profession in many ways. She remains active in writing and has published three picture books, one chapter book, and one digital book. She also leads workshops, participates in author visits, writes blog content, and engages in other creative outlets. One of her recent areas of focus has been workshops centered on the Self Love Club, which she describes as a deeply meaningful and eye opening experience. What advice do you have for new counselors? For new counselors, Barbara offers heartfelt advice. She encourages counselors to go slow in order to ultimately go fast, recognizing that many days in the school setting can feel like triage. It is important to know when to close the door at the end of the day, go home, and replenish. She also reminds counselors to lean on teammates, community members, and the people who care about them so they can sustain their work without burning out. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40497495

291. Engaging Students in Class Lessons with Lacey Dixon 03/10/2026

291. Engaging Students in Class Lessons with Lacey Dixon Welcome back to another episode of School Counseling Simplified. Today I am interviewing Lacey, a school counselor and IMPACT member. In this episode, we are talking all about class lessons and the engaging formula she uses to keep students involved and excited about learning. Lacey Dixon is an enthusiastic educator that leads with positive intention while fostering a nurturing, growth-oriented inclusive environment for her school and community. She holds a Doctorate in Educational Leadership and Innovation, a Masters in School Counseling, and a Masters in Instruction that has served her well as a seventeen-year education veteran and first-generation college student. This school year marked a turning point as she began her new journey as a first-year school counselor. Previously, she served as a secondary agriscience educator and FFA advisor, an ag relationship manager in the private sector and instructional leader at an intermediate school. Blending her love of teaching, and intuitive ability to build strong relationships with students, Dr. Dixon strives to create a learning environment where all students feel loved and welcomed from the moment they walk through their school doors. Cultivating social emotional intelligence and mindfulness among staff and students, continues to shape her everyday interactions and school initiatives for the promise of a better tomorrow. What do you love about school counseling? When asked what she loves most about school counseling, Lacey shares that she enjoys building relationships and having the opportunity to do something different every day. She works with students in grades four through six and teaches lessons within professional learning communities. She values incorporating social emotional learning into her lessons and is passionate about helping students feel loved and welcomed each day. How do you manage class lessons at your school? Lacey has developed a clear and engaging structure for her class lessons. She begins by gathering student input about what they enjoy, ensuring their voices are heard. Each lesson starts with a Smartboard open and includes morning movement such as dances or short videos to energize students. From there, she leads affirmations, inviting students to repeat statements like, “I belong in this classroom just as I am.” Next, she introduces an activator, which may be a short video or a definition connected to the lesson objective. The class then moves into the main activity, often including a take home component to help students create meaning beyond the classroom. She closes with a reflection component to reinforce learning. Her lesson framework includes a physical activity, affirmation, activation, activity, and reflection. What does a typical day look like for you? In a typical day, Lacey balances lunch and bus duties, small groups, individual student sessions, and teaching class lessons three days per week. Each day brings variety and opportunities to connect with students in different ways. What advice do you have for new counselors? For new counselors, Lacey offers thoughtful advice. She encourages counselors to extend grace to themselves and their students. She recommends focusing on immediate priorities rather than trying to do everything at once. She also emphasizes the importance of having trusted colleagues or friends to lean on, as the role can be demanding and emotionally heavy. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40314625

290. Behavior Management in Class Lessons with Caitlin Wagner 03/03/2026

290. Behavior Management in Class Lessons with Caitlin Wagner Welcome back to another episode of School Counseling Simplified. Today I am interviewing Caitlin, a school counselor and IMPACT member, who brings incredible energy and creativity to her work. In this episode, she shares how she structures her classroom lessons, approaches classroom management, and implements unique strategies that help her build strong connections with students. Caitlin Wagner, is currently an elementary school counselor working in a low income, culturally diverse, title 1 school in Harrisburg, PA. She has been in school counseling for about 5 years. Prior to becoming a school counselor she worked in the clinical counseling setting as a case counselor and milieu manager at a partial hospitalization program for children and adolescents. Besides being a school counselor, she is also a mother of two young children, enjoys sports, and is as creative as possible. When asked what she loves most about school counseling, Caitlin shares that building connections with students and their families is the most meaningful part of her role. Whether in a school or clinical setting, she finds it incredibly rewarding to create a space where students feel safe, protected, and supported by a positive adult outside of their immediate family. She values being a consistent and encouraging presence in their lives. One practical strategy Caitlin uses to strengthen relationships is a get to know you form that she first implemented during a long term substitute position. She now uses this form with every student she works with, beginning in kindergarten. The form follows students as they move through the school, allowing her to remember important details and deepen connections over time. Caitlin also shares how she structures her classroom lessons. She has the flexibility to create her own schedule, which allows her to design a flow that best supports her student population. She is in each classroom every other week, and each class has a consistent day and time so students can rely on a predictable routine. For classroom management, she uses a simple behavior tracking system where she tallies specific behaviors and categorizes them as unexpected, expected, or super expected. She often frames expectations by asking students, how can we be our best effort givers, which encourages reflection and personal responsibility in a positive way. She emphasizes that she loves finding creative ways to connect her lessons to her students’ real lives and interests. In describing a typical day, Caitlin shares that her mornings often begin by greeting students as they arrive for breakfast. From there, she may move into a parent, student, or team meeting. Depending on the day and the week, she teaches several classroom lessons and integrates small groups into her schedule as needed. She often ends her day with check ins and check outs for students who need additional support, ensuring they leave school feeling seen, encouraged, and supported. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40282255

289. Self-Care and Student Relationships with Colleen Mosley 02/24/2026

289. Self-Care and Student Relationships with Colleen Mosley Welcome back to another episode of School Counseling Simplified. Today I am interviewing Colleen, a school counselor and IMPACT member, who shares her journey from nursing school to school counseling and her passion for teaching students the coping skills she did not learn growing up. Colleen Mosley is a School Counselor in Long Island, New York. This is her fourth year at her current school. Previously, she worked as a School Counselor for four years in Northern Virginia. Before becoming a counselor, she served on the Leadership Team at a private school in Northern Virginia. Colleen is deeply passionate about equipping students with lifelong coping skills and believes that work is at the heart of why she became a School Counselor. What does Colleen love about school counseling Colleen shares that she loves being the person she did not have growing up. She finds it incredibly fulfilling to teach children skills they can use throughout their lifetime. What does Colleen love about individual sessions Because she sees all students weekly for classroom lessons, she is able to build strong rapport and positive relationships early on. When students come to her counseling room for individual support, there is already an established foundation of trust. How does she manage the logistics of individual sessions Colleen typically meets with students once a week for six weeks for approximately 20 minutes. She administers a pre-assessment during the first session and a post-assessment during the final session to measure growth and progress. A day in the life Colleen works with students in grades K through 8 on Tuesdays, Wednesdays, and Thursdays. She is available on Mondays primarily for crisis response. She teaches Social Emotional Learning lessons in 40 minute blocks for each classroom and schedules individual sessions as needed. When she is not teaching or counseling, she supervises lunch and recess or plans future lessons and school events. Advice for new school counselors Find a mentor you trust. Prioritize self-care. Join a cohort or a community such as IMPACT so you have support and resources readily available to make your job feel more manageable. As Colleen says, overdose on self-care so you can do your job most effectively! Do not forget, today and tomorrow I am hosting a free live training on how to enhance your individual counseling sessions and begin collecting meaningful data so you can feel confident and valued in your role. You will walk away with practical engagement strategies and simple data tracking tools you can start using right away. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40127595

288. How to Build Relationships and Rapport with Hadley Rapp 02/17/2026

288. How to Build Relationships and Rapport with Hadley Rapp Welcome back to another episode of School Counseling Simplified. Today I am interviewing Hadley, a school counselor and IMPACT member, for a special guest episode. Hadley is passionate about building rapport and meaningful relationships with students. In this conversation, she shares practical advice for new counselors and simple, effective ways to build strong connections with students. Hadley lives in a small rural town in mid Missouri. She has been married for 10 years and has two daughters who are 8 and 4 years old. She holds a Bachelor’s degree in Psychology and a Master’s of Education in Counseling with a license in School Counseling. Hadley has been a school counselor for 11 years and has worked exclusively at the elementary level, serving grades PK through 5. She is currently the 3 to 5 school counselor at her school and is in her third year in this role. Prior to becoming a school counselor, she worked with children in a behavioral health setting, which helped shape her approach to supporting students with diverse needs. What does Hadley love about school counseling? Hadley shares that school counseling gives her the unique opportunity to be a safe and steady presence for her students. Her goal is for every student to leave her office knowing that she is in their corner, cheering them on, and that they always have a safe place to return to when they need support. In her role, she teaches classroom lessons and facilitates both small groups and individual sessions. As she shares in the episode, she values being a consistent and supportive adult in her students’ lives. What does she love about individual sessions? Hadley explains that individual sessions allow for deeper relationships. These one on one moments create space to truly understand what a student is walking through and to support them during difficult seasons in a more personalized way. How does she manage the logistics of individual sessions? When a student stops by for a quick visit, Hadley takes time to talk and assess the situation. If she recognizes that the conversation may require more time than the student can reasonably be out of class, she looks for a natural pause in the discussion and lets the student know she will follow up the next day at a specific time. For students who require more intensive support, she schedules consistent weekly sessions. She also uses games as a tool to encourage conversation and help students feel more comfortable opening up. What does a typical day look like? Hadley splits her day into two parts. During the first half of the day, she focuses on individual sessions and small groups. In the afternoon, she teaches classroom lessons that are built into the school’s specials rotation. She teaches three 50 minute classroom sessions each day, allowing her to see every class in the building each week. What advice does she have for new school counselors? Hadley emphasizes the importance of building relationships before building a program. She encourages new counselors to focus first on relationships with students, staff, and families. When strong relationships are in place, the program will naturally begin to take shape. She also highlights the importance of setting boundaries. Leave work at work when possible and remember that it is okay to say no to additional responsibilities if you do not have the capacity to take them on. If you enjoyed this conversation, do not forget that next week I am hosting a free live training on how to enhance your individual counseling sessions and begin collecting meaningful data. You will walk away with easy to implement engagement strategies and practical data tracking tools to help you feel confident and valued in your role. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/40125060

287. How to Write a School Counseling Parent Newsletter 02/10/2026

287. How to Write a School Counseling Parent Newsletter Welcome back to another episode of School Counseling Simplified. Today we are talking about how to create a parent newsletter, something I personally send out every month to my IMPACT members and one of the resources they love the most. I want to pull back the curtain and share exactly how I structure my parent newsletters so you can try this in your own counseling program. For the next few months, I am running a themed series, and right now the focus is on screen time, a topic I am incredibly passionate about. Parent newsletters are a powerful way to advocate for your role, communicate proactively with families, and support students beyond the school day. Here is how I structure mine. School Counselor Services This section highlights the services the school counselor provides and helps families understand how and when students can receive support. For February, I am breaking down the three tiers of support and explaining what each tier looks like in a school counseling program. Monthly Topic Focus Each newsletter includes a specific social emotional learning topic. This month, the focus is screen time and smartphone use. I share research based information related to screen time and brain development so parents understand why this topic matters. Activities to Try at Home I always include a simple, accessible activity families can do together. For example, tossing a ball back and forth while answering guided questions as the child catches the ball. These activities are designed to be low pressure and easy to implement. Parenting Resources The final section includes an additional resource such as a video, podcast episode, or printable guide. This month, I am sharing a technology agreement PDF that families can use at home to set clear expectations around screen use. If you would like this month’s parent newsletter for free, you can grab it directly in the show notes. Resources Mentioned: freebie ---> Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39970550

286. Hit All 3 Tiers with Ease 02/03/2026

286. Hit All 3 Tiers with Ease Welcome back to another episode of School Counseling Simplified. Today I want to talk about a question that shows up in my inbox all the time. How do you stop constantly putting out fires and actually manage your limited time as a school counselor? So many counselors find themselves stuck in a reactive state. When you are constantly responding to drop ins, crises, and last minute needs, it can feel overwhelming and exhausting. My goal is to help counselors shift into a more proactive state where they can intentionally manage tier one interventions, small groups, individual counseling, and still handle the unexpected things that pop up. Today I am sharing a simple strategy to help you plan your time so you can get it all done. Start by identifying your big items. These are your classroom counseling lessons, your tier two small groups, and your individual counseling sessions. These big items should form the foundation of your schedule. When these are clearly planned and protected on your calendar, everything else becomes easier to manage. Next, think about the little items. These are random drop ins, quick check ins, and small fires that come up throughout the day or week. These will always exist, but they should not be running your schedule. Putting consistent effort into classroom lessons is one of the most effective preventative strategies you can use. When you are proactive at the tier one level, you will often see fewer referrals and fewer random drop ins over time. One practical strategy is to create a Google Sheet with your class lesson availability and have teachers sign up at the beginning of each month. You can use this same intentional scheduling process for your tier two small groups and individual counseling sessions. When these interventions are scheduled in advance, you have designated times to focus on them without feeling pulled in every direction. By using a referral based system and intentionally scheduling your tiered interventions, you may find that many of the random drop ins decrease because students are already receiving the support they need. To make this system work, there are three essential components. First, use a referral based system so you are not responding to every request in the moment. Second, use a sign on your door that clearly shows what you are doing and whether you are available. This helps students understand where you are and why you may not be able to meet immediately. Third, keep a notepad or memo sheet where students can write down that they stopped by and note the urgency of their concern. This allows you to follow up without disrupting your schedule. With a strong foundation and clear systems in place, you can move out of constant reaction mode and into a more intentional, sustainable way of running your counseling program. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39970170

285. Are Boom Cards Still Relevant? 01/27/2026

285. Are Boom Cards Still Relevant? Welcome back to another episode of School Counseling Simplified! Happy January! Today we are talking all about Boom Cards and answering a question I get asked often. Are Boom Cards still relevant in school counseling today? I first started using Boom Cards in 2020 during the shift to virtual learning. Fast forward to now, and the answer is still a resounding yes. Boom Cards are absolutely relevant and incredibly useful across all tiers of support. Boom Cards are interactive digital flashcards that help students practice skills and learn new concepts in a fun and engaging way. They are flexible, easy to use, and can be adapted for in-person or virtual settings. Here are a few ways to use Boom Cards across all three tiers. Tier 1 classroom lessons Boom Cards are a great addition to class lessons. They can be used as a standalone lesson, such as a Meet the Counselor activity, or as a supplement to an existing lesson. They work especially well as a review activity at the end of a lesson, such as bullying prevention or friendship skills. Boom Cards can be posted in Google Classroom or screen-shared during virtual lessons. Tier 2 small groups Boom Cards are an excellent engagement tool for small groups. You can divide students into teams and have them work through Boom Cards together to introduce or reinforce a concept. They also work well as discussion starters. For virtual small groups, Boom Card links can be shared ahead of time as homework to help bridge the gap between home and school. Tier 3 individual counseling Individual sessions offer the most flexibility when using Boom Cards. You can choose cards based on the specific skill or concern you are addressing. Students can play alongside you and talk through their choices and thought process, which provides great insight and encourages reflection. Boom Cards are a simple and effective way to enhance your existing counseling curriculum while keeping students engaged and motivated. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39784380

284. 5 Small Groups to Start in January 01/20/2026

284. 5 Small Groups to Start in January Welcome back to another episode of School Counseling Simplified! Happy January. Today I am sharing five small groups to start in January. While I always use referrals and data to form small groups by identifying areas of need, I also like to plan groups around intentional seasonal themes. For example, January is the perfect time to offer a goal setting group as students transition into the new year. Small groups are one of my favorite ways to support students. They allow me to serve more students at once, and students often feel more comfortable opening up in a group setting than in one-on-one sessions. Five Small Groups to Start in January Goal Setting This group helps students identify personal goals, explore what motivates them, and learn strategies to achieve those goals throughout the semester. Stress Management As academic expectations increase after winter break, many students experience higher stress levels. This group focuses on coping skills, emotional regulation, and stress reduction strategies. Growth Mindset This group teaches students how the brain works and why challenges help us grow. Students learn to reframe mistakes and develop perseverance through effort and practice. Conflict Resolution This group supports students in navigating friendship challenges by teaching communication skills such as using I statements and practicing conflict resolution through role-play scenarios. Self Esteem The new year is a great opportunity to focus on confidence building. This group emphasizes self-reflection, positive self-talk, communication skills, and personal goal setting. If you are looking for meaningful and effective ways to support students as the new semester begins, these small groups are a great place to start. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39783985

283. Do you know these counseling secrets? 01/13/2026

283. Do you know these counseling secrets? Welcome back to another episode of School Counseling Simplified! Happy January. Today I am sharing one of my favorite trainings that I regularly present called 3 Secrets to Transform Your Counseling Program. This training is full of practical strategies that can help you increase your impact and gain the recognition your counseling program deserves. 3 Secrets to Transform Your Counseling Program Quick Organization Tip Assign colors to different categories on your calendar Color code recurring events such as lunch or recess duty and weekly meetings Use one color for individual student sessions Color code small groups based on topic Use a separate color for classroom lessons Secret One: Create a Stress Free Counseling Schedule Establish a crisis response team protocol Divide responsibility among multiple staff members so you are not responding to every crisis alone Identify the team members who support students during crises Create a clear protocol that outlines who is responsible for what and when This system protects your time while ensuring students receive timely support Secret Two: Use a Caseload Spreadsheet Create a caseload spreadsheet to track all students you serve Include students from classroom lessons, small groups, and individual counseling Google Sheets works well for easy updates and access Helps you stay organized and provide quick updates to administrators or teachers Secret Three: Create an End of Year Report Begin with the end in mind when collecting data Track how many students you served Track how many lessons you taught Track how much time you spent providing direct services Use this report to clearly showcase your impact to stakeholders This is one of the most effective tools for advocating for your role If you are looking for systems that bring clarity, confidence, and sustainability to your counseling program, this episode is for you. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39619255

282. School Counseling Systems for Success 01/06/2026

282. School Counseling Systems for Success Welcome back to another episode of School Counseling Simplified! Happy January! Today I am sharing some of my favorite school counseling systems for success and how setting up simple systems can save you time, reduce stress, and help you better serve your students. In this episode, I am taking you inside one of my most used systems, what I call the counseling hub. This system keeps everything organized in one place and helps ensure no student falls through the cracks. What is the counseling hub The counseling hub is made up of two core systems that work together: a counseling caseload and a counseling log. When combined, they give you a clear snapshot of who you are serving, what services you are providing, and where students are in the counseling process. Counseling caseload Your counseling caseload is a living document that lists students you see regularly, such as those in small groups or individual counseling. I love using Google Sheets for this, but Excel works just as well. In this caseload, I track student names, basic information, and counseling type. I color code by group name or service type so I can quickly see who is in which group. I also include whether the student was referred and who made the referral. Additional sections I recommend include guardian contact status, whether permission slips have been sent and returned, and any important notes. This allows you to quickly provide updates to administrators or teachers and ensures students are not overlooked. Counseling log The counseling log is your daily record of services provided. I organize mine by month and week to make reviewing data easier. Each entry includes the date, student name, area of need, teacher, counseling type, and session length. I also track strategies used, activities completed, and brief notes about student progress or affect. Confidentiality is always a priority, so notes should be objective and professional. I also include a column for parent or guardian communication so I can easily see when and how I connected with families during the week. Why the counseling hub works When your counseling caseload and counseling log work together, you have a clear and efficient system that supports data tracking, communication, and advocacy. This hub allows you to stay organized, make informed decisions, and confidently share the impact of your work. If you are feeling overwhelmed by paperwork or struggling to keep everything straight, this system can be a game changer. Small systems lead to big clarity and better outcomes for both counselors and students. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39618900

281. Best of SCS: 3 Must-Have Data Tools for Individual Counseling 12/30/2025

281. Best of SCS: 3 Must-Have Data Tools for Individual Counseling Welcome back to another episode of School Counseling Simplified. Happy December. Today we are doing a throwback to one of my favorite episodes, all about three must-have data tools for individual counseling. Data collection does not have to be complicated or time consuming. Having simple systems in place allows you to track student progress, guide your sessions, and advocate for your role with confidence. In this episode, I am sharing my three go-to data collection tools for individual counseling and how to use them effectively. Self Assessments Self assessments are pre and post surveys that help you understand how students perceive their own counseling progress. Each question should align with the objective you are teaching during that session, which helps ensure your data is purposeful and meaningful. Questions should be written in age appropriate language and include clear directions at the top. Be sure to include the student’s name and the date, and remind students that there are no right or wrong answers. Self assessments can be completed on paper or through a Google Form, which allows you to easily view results and identify trends. These assessments help highlight skill deficits and guide future instruction. Student Rating Scales Student rating scales provide quick insight into how students are feeling session to session. A simple one-to-ten scale works well, allowing students to color in or mark how they are feeling that day. Using large block fonts and visual elements can make this activity more engaging for students. Rating scales are typically completed at the start of each session and provide valuable data that is fast and easy to collect. Behavior Surveys Behavior surveys are sent to teachers and parents to gather information about student behavior across different settings. These surveys should include the topic being addressed, the student’s name, the rater’s name, the rater’s relationship to the student, and the date. Behavior surveys are given at the start of services and again at the end to measure growth over time. Because students often behave differently at home and at school, input from both teachers and caregivers is essential. Google Forms work especially well for collecting and organizing this data. Using Your Data Once you have collected your data, it is important to use it intentionally. Data can be showcased on a data wall displayed in a high traffic area of the school to help bring awareness to the counseling profession and the services you provide. Data can also be used to create individual end of year reports and to drive instruction as you refine and improve your counseling programs. If you are looking for low prep, done-for-you assessments, be sure to check out my individual counseling curriculum. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39554765

280. Best of SCS: How to Design Small Group Curriculum That Works 12/23/2025

280. Best of SCS: How to Design Small Group Curriculum That Works Welcome back to another episode of School Counseling Simplified. Happy December. Today we are doing a throwback to one of my favorite episodes, all about how to design a small group curriculum that actually works. In this episode, we are getting into the meat and potatoes of small group curriculum. My goal is to make the process simple, realistic, and easy to implement so you can confidently design groups that support your students and meet your counseling goals. When it comes to small group curriculum, you are likely doing one of two things. You may be using activities or curriculum that you have already purchased, such as hard copy books provided by your school or resources from Teachers Pay Teachers. Or you may be creating your own curriculum from scratch because one has not been provided for you. No matter which route you choose, there are six steps you can follow to design a small group curriculum that works. Identify your topic Start by identifying your small group topic using referral data or student needs. For example, you may notice a need for a self control group. Outline your weeks with ASCA aligned objectives Determine the length of your group, typically six to eight weeks. Choose one clear objective for each week. Align each objective with an ASCA mindset and behavior that matches your goal. Once this is complete, type out your weekly outline so you have a clear plan to follow. Select your icebreakers Icebreakers are especially important during the first session to help students feel comfortable and connected. Choose simple activities that build rapport and introduce the group structure. Select your activities Activities are the core of each session. Look closely at your weekly objective and choose an activity that directly supports that skill or concept. This ensures your sessions stay focused and intentional. Select a reflection piece Reflection is a powerful part of student learning. Journals work especially well for small groups. Even five minutes of reflection can help students process what they learned and apply it outside of the session. Create your self assessment Data collection is essential for tailoring your sessions and tracking student progress. Create a self assessment that is based on your weekly objectives so you can measure growth throughout the group. This framework helps you stay organized, intentional, and data driven while creating small groups that truly support your students. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39495760

279. Best of SCS: 5 things I wish I knew when I first started counseling 12/16/2025

279. Best of SCS: 5 things I wish I knew when I first started counseling Welcome back to another episode of School Counseling Simplified. Happy December. Today we are revisiting one of my favorite episodes as part of a best of School Counseling Simplified throwback series. This episode focuses on five things I wish I had known when I first started counseling. In this episode, I get personal and share stories from my early days as a school counselor. As counselors, we are lifelong learners who are constantly refining our skills and practices. However, there were several pain points early in my career that I wish I had been prepared for. Knowing these lessons sooner would have saved me significant time, stress, and frustration. Five Lessons I Wish I Knew as a New School Counselor • You do not have to check your email after hours Evenings and weekends are meant for rest, family, and personal time. If you have work email on your phone, set clear boundaries by turning off notifications. Protecting your time helps prevent burnout. • Stay organized with your caseload Strong organizational systems support professionalism and help prevent mistakes that are easily avoidable. An organized caseload allows you to show up more confidently for students. • Data supports your professional judgment Tracking data helps validate your instincts and demonstrates the impact of your work. Measuring student progress allows you to make informed decisions and advocate for your role. • You are not alone Connect with other school counselors through Facebook groups, district colleagues, and professional collaboration opportunities. Community and shared experiences are invaluable, especially early in your career. • Being new does not limit your impact You do not need years of experience to create meaningful change. If you see a need, trust yourself enough to try new approaches and implement programs that support students. Whether you are a brand new counselor or a seasoned professional, this episode serves as a reminder that growth comes from reflection, connection, and confidence in your role. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39410345

278. How to Conduct a Mid Year Check In using a Data Wall 12/09/2025

278. How to Conduct a Mid Year Check In using a Data Wall Welcome back to another episode of School Counseling Simplified. Happy December. This time of year is fast paced as the semester wraps up and the holidays approach. In the last episode I briefly mentioned data walls, and today I am taking a deeper look at how to conduct a mid-year check-in using a data wall. While end-of-year reports are valuable, data tracking should not be reserved only for the end of the school year. Ongoing data review is essential because it helps ensure that the support you provide continues to meet the changing needs of your students. A data wall is a bulletin board that visually highlights the impact of your counseling services. It allows you to quantify student progress through tools such as self assessments and behavior surveys. This data can illustrate growth from the start to the end of your small groups and other interventions. Your data wall can also show the volume of services you have provided. This includes the number of students you have seen, the sessions you have held, and the lessons you have taught. You can gather these numbers from your logs, scheduler, or calendar. Creating a data wall strengthens your advocacy efforts, informs curriculum adjustments, and communicates the value of your program to students, families, and staff. Once your data is organized, use charts and graphs to present your findings clearly. Key reminders Keep all information anonymous to maintain confidentiality Use only the data that is most helpful Update your data wall quarterly, monthly, or by semester Place it in a high traffic area to maximize visibility This simple mid-year check-in will help you celebrate progress, identify needs, and confidently communicate the work you are doing. If you create a data wall, share it with me on Instagram. I would love to see it. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39322555

277. My Favorite December School Counseling Activities 12/02/2025

277. My Favorite December School Counseling Activities Welcome back to another episode of School Counseling Simplified. Happy December. This is a fun but busy time of year as the semester wraps up and the holidays approach. Even if you are not teaching full lessons or running small groups this month, you will likely still have drop-in students who need support. December is a great time to add a seasonal twist to your counseling activities, and today I am sharing my favorite ideas to help you stay engaged, organized, and prepared. Countdown to Winter Break One of my favorite activities this month is a Countdown to Winter Break inspired by a childhood Advent calendar. This activity includes 20 different SEL tasks your students can complete as they count down to the holiday break. It works well for individual counseling sessions and for students who stop by unexpectedly. The variety of activities keeps students engaged and gives you structured tools to support them during an otherwise unpredictable month. Host a Counseling Holiday Party A Counseling Holiday Party is a fun and meaningful way to wrap up your small groups. Think of it like a celebration or graduation with a seasonal theme. You can schedule an all-day event where students who have participated in counseling throughout the semester come in for games, crafts, and connection. This creates a positive and memorable experience while highlighting the progress they have made. Data Check-Up December is also a helpful time to complete a mid-year data check-up. This allows you to review the students you have served, the lessons you have taught, and the progress that has been made so far. A mid-year check-up helps you advocate for your position, strengthens your end-of-year reporting, and gives you valuable insight as you plan for next semester. You can also display some of this information on a data wall so stakeholders can easily see the impact of your program. Self-Care Tips for the New Year As the semester winds down, it is important to reflect on your well-being. Here are a few simple strategies to help you feel more grounded and supported heading into January: Conduct a time audit to see how you are spending the minutes of your workday. This helps you identify where to add buffers so you feel less rushed and overwhelmed. Outsource tasks when possible. If you have an intern or student ambassadors, allow them to help with responsibilities and lighten your load. Join IMPACT, my school counseling membership program, to access resources, professional development, and ongoing support that help reduce stress and streamline your program. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/39220770

276. Behind the Scenes of Successful Data Tracking 11/25/2025

276. Behind the Scenes of Successful Data Tracking Welcome back to another episode of School Counseling Simplified. Today we are taking a behind-the-scenes look at effective data tracking and how it can help you better support students while advocating for the role of the school counselor. Data can feel overwhelming, but when used intentionally, it becomes one of the most powerful tools in your counseling program. This episode breaks down simple, practical strategies to help you collect, interpret, and share data with confidence. A Quick Win for Data Tracking One of the easiest ways to begin building a data-driven counseling program is through a five-minute self-assessment. - Create a quick Google Form with a few skill-based or feelings-based questions. You can either interview students and record their responses or have them complete it independently. Make sure to capture their name, their responses, and the date for easy tracking. The Big Takeaway Every counseling session should be purposeful and aligned with a clear objective. Before each session, ask yourself what skill, strategy, or concept you are focusing on. Your data tracking should reflect this objective so that you are gathering meaningful and relevant information. My Favorite Data Tracking Tools Self-Assessments Self-assessments allow students to report on their own experiences, skills, or emotions. Use these during the first and last sessions to monitor growth. Build your questions around the objectives of your session or group. These can be objective questions tied to specific skills or subjective questions tied to feelings. Google Forms is an excellent tool for organizing and reviewing this data quickly. Behavior Surveys Behavior surveys provide valuable insight from teachers and caregivers. Send these forms digitally for easy completion and record keeping. This data helps identify gaps between how students view themselves and how their behavior is observed by people in their daily environments. End-of-Year Reports This is one of the most powerful data tools for communication and advocacy. An end-of-year report summarizes how many students you served, the lessons you taught, and the time spent providing support. These reports help guide decision-making, highlight the effectiveness of your program, and advocate for your role within the school. Data Walls A data wall is a bulletin board that displays key information and outcomes. Place this in a location with high visibility such as the front office, hallway, or multipurpose room. Update it regularly, whether monthly or quarterly, and share only the most relevant results to keep the information clear and impactful. How to Interpret Data to Improve Your Program Data is only useful if it informs next steps. If data shows student improvement, celebrate the progress and consider transitioning students to a lower tier of support. If data indicates limited or no improvement, evaluate the situation. You may need to adjust interventions, refer students out, or move to a different tier of support. Use the information to determine short-term, solution-focused next steps. How to Use Data to Advocate for Your Role When presented clearly and consistently, data shows the impact of your work and communicates the value of your counseling program. Data helps stakeholders understand how many students you serve, what needs are emerging within the school, and how your services contribute to positive outcomes. It is one of your strongest advocacy tools. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38900570

275. Behind the Scenes of Successful Individual Counseling Sessions 11/18/2025

275. Behind the Scenes of Successful Individual Counseling Sessions Welcome back to another episode of School Counseling Simplified. Today, we’re pulling back the curtain on what really makes individual counseling sessions effective, engaging, and purposeful. If you’ve ever felt unsure about what to do in these sessions or overwhelmed by how to track student progress, this episode is packed with practical, ready-to-use strategies. Individual counseling is an important Tier 3 support that allows you to provide targeted, personalized intervention. With the right tools and structure, these sessions can feel manageable and meaningful. Why Individual Counseling Matters Individual counseling is an essential component of a layered support system. These sessions provide space to work one-on-one with students who need more intensive intervention. In this episode, you’ll learn: How to identify students through referral systems How group counseling can help you determine which students may benefit from individual support Why individual sessions allow for deeper rapport and tailored intervention Quick Wins for Tracking Data Data collection does not have to be complicated or time-consuming. This episode highlights simple tools you can implement immediately, including: A 30-second student rating scale Thumbs-up or thumbs-down check-ins Quick data points that help you make informed decisions and track growth These small, consistent data practices keep you from guessing what students need and allow you to confidently measure progress. How to Engage Students in Individual Counseling Engagement is key for successful sessions. This episode shares a variety of activities, strategies, and tools you can use to keep students motivated and open. Feelings Check-ins Model emotional vocabulary Use the Zones of Regulation Incorporate visuals Rapport-Building Activities Get-to-Know-You Jenga Peak and Pit Genograms Discussion or interview cards Hands-On and Creative Activities Digging Deep activities Personalized social stories Crafts such as coping skills toolboxes Board games Task cards Art projects Modifications for Younger Students Increased hands-on activities Use of play dough Dolls and characters for storytelling Verbal reflections instead of written prompts These strategies help students express themselves, stay engaged, and build meaningful connections. Reflection Tools for Closing Sessions Reflection helps students internalize their learning and practice self-awareness. Inside the episode, we explore: Journaling Reflection sheets Interview-style verbal reflections Open-ended questions that support closure Using Data to Track Student Progress Meaningful data guides your decisions and supports your advocacy efforts. You will learn how to use: Student rating scales Self-assessments Behavior surveys from teachers and caregivers This data helps you determine next steps, identify patterns, strengthen communication with stakeholders, and build year-end reports or data walls that demonstrate the impact of your counseling program. Additional Tips Provide clear examples for students Prepare materials in advance Maintain consistent session structure Balance conversation with activities Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38900495

274. Behind the Scenes of Successful Small Groups 11/11/2025

274. Behind the Scenes of Successful Small Groups Welcome back to another episode of School Counseling Simplified! Today, I’m taking you behind the scenes of successful small groups and sharing how to set them up for success. We’ll talk about how to engage your students, keep sessions organized, and measure their progress with ease. Small groups are a key Tier 2 intervention and an important part of a layered approach to student support. In this episode, you’ll learn everything you need to know to start and lead small groups with confidence. How to Set Up Counseling Groups Identify students using referrals, previous counseling data, or needs assessments. Choose group size (4–6 students is ideal) and keep age and behavioral needs in mind. Plan for 6–8 sessions, around 30 minutes each, and consider holidays or school events when scheduling. Set up a welcoming group space with privacy for journaling and reflection. Send home permission slips and coordinate schedules with teachers. Organize your materials: individual folders, crafts, worksheets, sign-in sheets, and a group folder with rules and games. Keep a digital spreadsheet or counseling log to track attendance and progress. How to Lead Engaging Small Groups Begin each session with group rules and a feelings check. Focus on what students should do rather than what they shouldn’t. Incorporate icebreakers like bingo, Jenga, “sides of the room,” or Simon Says to build connection and teamwork. Introduce your main concept with a mini-lesson, video, or poster. Use interactive activities like role play, crafts, flipbooks, sorting games, or discussion cards. End with a journal reflection or quick self-assessment to encourage personal growth and track student progress. By creating structured yet flexible small groups, you can provide meaningful support and help students grow socially and emotionally. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38900455

273. Behind the Scenes of Successful Class Lessons 11/04/2025

273. Behind the Scenes of Successful Class Lessons Welcome back to another episode of School Counseling Simplified! Today we are going behind the scenes to talk about how to create engaging class lessons that keep students interested and make your counseling program run smoothly all year long. 1. How to Map Out Lessons for the Year Start by looking at your school calendar and noting upcoming dates, themes, and holidays. For example, October is Bullying Prevention Month, which is a great time to plan related lessons. Review your referral data and needs assessment responses to identify key areas of focus. Check what curriculum your school already uses, such as Second Step, and build from there. You can also base lessons around books to make topics more engaging. Planning tip: Repurpose content across multiple grade levels to save time and stay consistent. 2. How to Create Lessons Using a Simple Framework Use this five-step framework for 20–30 minute lessons: Icebreaker (5 minutes): Start with a fun, short activity to grab attention. Lesson (10 minutes): Teach the main concept or skill. Discussion (5 minutes): Have students talk in pairs, groups, or as a class. Reflect/Review: Leave time for students to write, draw, or journal about what they learned. Data Collection: Use quick self-assessments to measure understanding. Planning tip: Repurpose small group or individual activities by slightly modifying them for classroom use. 3. How to Get Creative Make lessons interactive by incorporating elements such as Scoot Games, Escape Rooms, Digital Game Shows, Breakout Groups, or PowerPoint and Google Slides presentations. These activities help reinforce learning and keep students engaged. 4. How to Engage Students with Movement Movement keeps students focused and helps with participation. Add movement to your icebreakers, activities, and discussions with ideas like: Sides of the room Simon Says Stand up and sit down Role play Charades Beach ball toss or jumbo discussion die By intentionally planning, getting creative, and incorporating movement, you can design classroom lessons that are fun, effective, and memorable. Tune in to this episode to hear how I use these strategies step-by-step to make classroom lessons engaging and stress-free! Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38900420

272. ICYMI Proactive Bullying Prevention: Teaching Self-Advocacy 10/28/2025

272. ICYMI Proactive Bullying Prevention: Teaching Self-Advocacy Welcome back to another episode of School Counseling Simplified! Throughout October, we have been exploring practical bullying prevention strategies, and today we are wrapping up the series with a focus on teaching self-advocacy. While this may seem like a more reactive approach, it is an essential skill that helps students navigate challenges with confidence. In this episode, we explore three simple ways to help students learn to advocate for themselves and others: Practice Scripts Provide students with sample scripts they can use in real-life situations. Watch short videos together, then practice through role play in small groups or class lessons. This gives students a chance to apply what they learn and build communication skills in a safe environment. Self-Esteem Affirmations Encourage students to use positive self-talk that supports their confidence. Have them create affirmation cards or write encouraging messages on sticky notes to remind themselves of their strengths and worth. Advocating for Others Teach students to be upstanders rather than bystanders. Traditional bullying prevention lessons can be adapted to show students how to recognize when someone needs help and how to take safe, supportive action. Tune in to learn how you can incorporate self-advocacy into your counseling lessons and empower your students to stand up for themselves and others. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38591325

271. ICYMI Proactive Bullying Prevention: Friendship Skills 10/21/2025

271. ICYMI Proactive Bullying Prevention: Friendship Skills Welcome back to another episode of School Counseling Simplified! October is Bullying Prevention Month, and throughout the month I’ll be sharing some replays of our best episodes focused on strategies to prevent bullying in schools. In today’s episode, we’re diving into friendship skills — an essential foundation for creating a kind, connected, and inclusive school culture. I’ll be sharing ideas you can use at every level: schoolwide, classroom, small group, and individual. Schoolwide Strategies Buddy Bench (Elementary Level): Transform an existing bench at recess into a “Buddy Bench.” When a student feels lonely or doesn’t have anyone to play with, they can sit there to signal they’re looking for a friend. Other students are encouraged to approach, sit with them, or invite them to join in play. Mix It Up at Lunch Day (Middle School Level): Help reduce lunchroom anxiety by encouraging students to sit somewhere new for a day. This activity helps them meet new peers and break out of their usual social circles. Assigned Recess Groups: Rotate groups of students to play or interact together, fostering connections between kids who might not usually spend time with one another. Classroom Strategies Friendship Lessons: Lead a class discussion or activity around the qualities of a good friend versus the qualities of a not-so-good friend. This sets the tone for healthy peer relationships and respectful communication. Small Group Strategies Friendship Discussions: Talk about what makes a good friend and how good friends act. Friendship Dice Game: Use discussion prompts such as “What do you love about your friends?” or “What annoys you about your friends?” to spark meaningful conversations. Conflict Resolution Practice: Teach students to use “I” statements to express their feelings and resolve friendship conflicts. Scenario Cards: Role-play different social situations to help students problem-solve and practice empathy. Individual Counseling Strategies Scripts and Role Plays: Work one-on-one with students to build their social confidence. The goal is to help them gain the skills they need to transition into small group or class activities successfully. Resources Mentioned: Connect with Rachel: More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on , , , and more! /episode/index/show/schoolcounselingsimplified/id/38511335

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